The U.S. Embassy Kathmandu is seeking a vendor to provide comprehensive logistic support services for the Creators Mela 2025 event through Request for Quotation 19NP4025Q0010. The procurement encompasses full event management services for a two-day event that will take place across three cities in Nepal: Butwal, Chitwan, and Nepalgunj, with expected attendance of up to 1,000 participants. Key service requirements include complete event setup and coordination, venue logistics, stage and space management, security personnel deployment, technical infrastructure provision including Wi-Fi and power backup, crowd management, speaker coordination, and post-event reporting. Vendors must be registered in the System for Award Management (SAM) and must provide detailed implementation plans as part of their proposals. The solicitation was posted on July 30, 2025, with electronic proposals due by August 30, 2025, to KTMContracts@state.gov.

This opportunity does not utilize any set-aside designations and no incumbent contractors are identified in the solicitation materials. The contract structure is a firm fixed-price purchase order with a one-year performance period, though specific award values or budget ranges are not disclosed in the available documentation. The deliverables timeline spans from September 2025 through January 2026, indicating a multi-month implementation and execution period for the event planning and delivery phases. Performance will take place in Nepal, specifically in the three designated cities of Butwal, Chitwan, and Nepalgunj, with the contracting office located at the U.S. Embassy in Kathmandu. The solicitation falls under NAICS code 81392 for Professional Organizations and PSC code R405 for Support-Professional Operations Research/Quantitative Analysis services.

RFQ-19NP4025Q0010 PAS Logistic Support for Creators Mela 2025

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