RFI - Embassy’s 2026 Independence Day Celebration

The U.S. Embassy Tegucigalpa, operating under the Department of State, is issuing a Request for Information (RFI) to solicit cost estimates and capability statements from qualified vendors to provide comprehensive event services for the Embassy's 2026 Independence Day Celebration. The procurement encompasses venue rental with full infrastructure support, catering services, decorations, audiovisual and technical support, event staffing, and related logistics for an anticipated 700 guests. Qualified vendors must demonstrate availability for both tentative event dates of June 17, 2026, and June 25, 2026, with the final date to be confirmed no later than two months prior to the event. Evaluation will be based on technical capability to execute the scope of services, price reasonableness with itemized pricing by category, and past performance demonstrating relevant experience with similar diplomatic or high-profile events. Responses are due February 19, 2026, at 10:00 a.m. local time, submitted electronically to tgubids@state.gov, with all submissions required to be in English.

This RFI includes no set-aside designations and is designated for planning purposes only with no identified incumbent or current contractor. The procurement does not specify an award value or budget range at this stage, as the RFI is intended to gather market information to inform future solicitation development. Key service specifications include provision of five bites per person consisting of four savory and one sweet item with beverage service, white and blue themed decorations with floral arrangements, complete audiovisual support with sound systems and technical staff, and event staffing including servers, bartenders, cooks, and a dedicated event planner point of contact. Pricing submissions must remain valid for 90 days from the response date, and Value Added Tax is not applicable due to the Embassy's tax-exempt status. The procurement is categorized under NAICS 561920 (Convention and Trade Show Organizers) and PSC X1AB (Lease/Rental Of Conference Space And Facilities).