Reverse Osmosis Preventative Maintenance - WJB Dorn VA Medical Center
Closed Solicitation Posted
- Solicitation number
- 36C24725Q0891
- Agency
-
Veterans Integrated Service Network 7
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Columbia, South Carolina 29209, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 7 is seeking reverse osmosis preventative maintenance services for the WJB Dorn VA Medical Center in Columbia, South Carolina. The procurement specifically covers full preventive maintenance and repair service coverage for an Ameriwater MediQa central Reverse Osmosis water purification system with an integrated HeatSan disinfection system used for hemodialysis operations. The contractor will be responsible for comprehensive maintenance tasks including weekly, bi-weekly, monthly, quarterly, semi-annual, and annual services such as system disinfection, filter replacement, water sampling, equipment testing, and reporting. Work must be performed after 6:30 PM EST to avoid disrupting medical operations, and the contractor must provide all personnel, parts, tools, and necessary upgrades. The evaluation will be based on the lowest cumulative price from offers that meet all solicitation requirements and demonstrate responsiveness and responsibility. Questions regarding the solicitation must be submitted by August 22, 2025 at 11:00 AM EST, with quotes due by August 25, 2025.
This procurement is designated as a total small business set-aside under NAICS code 811210 (Electronic and Precision Equipment Repair and Maintenance) with a size standard of $34 million. The contract structure includes a base year running from August 31, 2025 to August 30, 2026, with four optional renewal years extending through August 30, 2030, potentially creating a five-year contract period. No incumbent contractor or specific award values are mentioned in the solicitation materials. The services will be performed at the WJB Dorn VA Medical Center located at 5439 Garners Ferry Road, Columbia, South Carolina 29209, with delivery terms specified as "ARO" (After Receipt of Order) and FOB Destination shipping. The procurement follows streamlined commercial acquisition procedures under FAR subpart 12.6 and is classified under PSC code J065 for maintenance and repair of medical equipment.
Notice text
Description
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05, August 7, 2025.
This solicitation is set-aside for Small Businesses.
The associated North American Industrial Classification System (NAICS) code for this procurement is 811210, with a small business size standard of $34.0 Million.
The FSC/PSC is J065.
The WJB Dorn VA Medical Center is seeking to purchase Reverse Osmosis Preventative Maintenance Services.
All interested companies shall provide quotations for the following:
SEE PRICE/COST SCHEDULE, STATEMENT OF WORK
Delivery Address:
WJB Dorn VA Medical Center
5439 Garners Ferry Road
Columbia, SC 29209
1. Delivery: ARO
2. Shipping: FOB DESTINATION
The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
The following solicitation provisions apply to this acquisition:
52.212-1 Instructions to Offerors - commercial Items, apply to this solicitation with the following addenda, FAR 52.216-18 Ordering; VAAR 852.236-76 Correspondence; VAAR 852.237-70 Contractor Responsibilities; VAAR 852.273-75 Security Requirements for Unclassified Information Technology Resources.
52.212-2 Evaluation - Commercial Items: FAR provision 52.212-2 applies to this solicitation. The Offeror that submits the offer that meets all the requirements of the solicitation, is responsive and responsible, and has the lowest cumulative price for all items (inclusive of delivery) and the offer is fair and reasonable will be selected.
52.212-3 Offeror Representations and Certifications - Commercial Items- System for Award Management (SAM) located at www.sam.gov will be checked to verify ACTIVE registration status and self-certification for the required socio-economic category.
52.212-4 Contract Terms and Conditions - Commercial Items: apply to this solicitation with the following addenda; VAAR 852.203-70 Commercial Advertising, VAAR 852.237-76 Electronic Invoice Submission.
52.212-5 Contracts Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; The following FAR clauses identified at paragraph b of FAR 52.212.5 are considered checked and are applicable to this acquisition: 52.219-4, 52.219-8, 52.219-28, 52.219-3, 52.222-19, 52.222.21, 52.222-26, 52.222.35, 52.222-36, 52.222-37, 52.222-39, 52.225-1, 52.232-34, 52.222-41, 52.222-44.
To be considered technically acceptable for award each offeror must provide with their submitted quote/offer:
Meet all requirements in accordance with the Solicitation/SOW/Basis of Award.
Documentation that confirms the company is registered as active and is the required socio-economic category in the System for Award Management (SAM) https://sam.gov/content/home. Service-Disabled Veteran-Owned Small Business (SDVOSB) offerors must be verified by the Department of Veterans Affairs Center for Verification and Evaluation (CVE) https://www.vetbiz.va.gov/vip/ at the time of quote submission. Failure to be verified will result in the offeror’s quote to be deemed non-responsive.
QUOTES/OFFERS: All quotes/offers will be submitted via email to the Contract Specialist, Michael Barton at Michael.barton@va.gov no later than 11:00 AM EST on August 25, 2025. All quotes/offers submitted must include the Solicitation Number 36C24725Q0891 and Title in the subject line of the email. Quotes/offers received after this date and time will not be considered for award.
To obtain clarifications and/or additional information concerning the contract requirements and/or specifications, submit a written Request for Information (RFI) via email to the Contract Specialist, Michael Barton at Michael.barton@va.gov. RFIs must be specific and in question format. All RFIs submitted shall include the Solicitation Number and Title, Contractor Name, City, State, Telephone, Email Address and the RFI question(s).
Questions regarding this solicitation shall be submitted no later than August 22, 2025 by 11:00 am EST, unless it is determined to be in the best interest of the Government as deemed by the CO. Telephone requests for information will not be accepted.
Contact information
Contracting Office Address:
Department of Veterans Affairs
Network Contracting Office (NCO) 7
Atlanta VA Medical Center
1670 Clairmont Road
Decatur, GA 30084
Primary Point of Contact:
Michael Barton
Contract Specialist, NCO 7
Michael.barton@va.gov
Files
| File | Type | Posted |
|---|---|---|
| S02 - 36C24725Q0891 - RO PM.pdf |
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