Resource and Capability Transportation Support during Disasters (RCTSD) Hawaii Islands

Amendment 0001

The purpose of Amendment 0001 is to do the following:
1. Provide vendors with government answers to their questions
2. Provide updated Attachment 1 CLIN Pricing Structure Hawaii
3. Phase 1 is due date is extended until July 1, 2021

Solicitation                                       Solicitation                                          Solicitation

The Federal Emergency Management Agency (FEMA) Region IX currently has the responsibility of supporting the Hawaiian Islands with Disaster Response and Recovery efforts. A major part of the initial response effort revolves around supplying the affected area with Initial Response Resources (IRR).  These resources include life supporting, life sustaining IRR commodities such as; but not limited to water, meals, cots, tarps, plastic sheeting, blankets, sandbags, generators, and fuel needed to lessen damage before or after a disaster.  FEMA requires additional IRR commodities and transportation support on these islands, due to deficiency of an IRR footprint, unavailable warehousing space and minimum full time FEMA personnel in the Hawaiian Islands.

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Any questions regarding this solicitation must be submitted via email to the Contracting Officer at Isaac.Chapple@fema.dhs.gov and Contract Specialist Keenan.HallSr@fema.dhs.gov the due date for all questions: Monday June 14, 2021@10:00 am Eastern Standard Time.

Phase I

Offerors shall submit an electronic copy of its proposal to Isaac.Chapple@fema.dhs.gov and Keenan.HallSr@fema.dhs.gov . Phase I Proposal due: June 24, 2021@ 10:00am Eastern Standard Time. Phase II: TBD

Solicitation                                       Solicitation                                          Solicitation

The Federal Emergency Management Agency (FEMA) Region IX currently has the responsibility of supporting the Hawaiian Islands with Disaster Response and Recovery efforts. A major part of the initial response effort revolves around supplying the affected area with Initial Response Resources (IRR).  These resources include life supporting, life sustaining IRR commodities such as; but not limited to water, meals, cots, tarps, plastic sheeting, blankets, sandbags, generators, and fuel needed to lessen damage before or after a disaster.  FEMA requires additional IRR commodities and transportation support on these islands, due to deficiency of an IRR footprint, unavailable warehousing space and minimum full time FEMA personnel in the Hawaiian Islands.

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Any questions regarding this solicitation must be submitted via email to the Contracting Officer at Isaac.Chapple@fema.dhs.gov and Contract Specialist Keenan.HallSr@fema.dhs.gov the due date for all questions: Monday June 14, 2021@10:00 am Eastern Standard Time.

Phase I

Offerors shall submit an electronic copy of its proposal to Isaac.Chapple@fema.dhs.gov and Keenan.HallSr@fema.dhs.gov . Phase I Proposal due: June 24, 2021@ 10:00am Eastern Standard Time. Phase II: TBD

Synopsis                                             Synopsis                                                         Synopsis

This is a synopsis for commercial services prepared in accordance with FAR Subpart 5.207.  70FB7021R00000004 will be a request for proposal (RFP) to provide National Cross Dock & Incident Support Base.  This requirement will be Full and Open.   The NAICS code for this requirement is NACIS: 483111 – Deep Sea Freight Transportation.

It is anticipated that multiple Indefinite Delivery Indefinite Quantity (IDIQ) awards will result from this solicitation.  FEMA intends to award a Hybrid Firm Fixed Price Service Contract with a base period of performance of one year with four twelve Month option periods. 

The scope of this work encompasses contractor support to provide all personnel, containers, equipment, and facilities to perform Port Operations and Transportation Services from CONUS ports to the Hawaiian Islands as well as retrograde support.  Transportation needs shall be prescribed by task order award.  Coordination, accountability, and supervision of these services by the contractor are essential to ensure success of the operation.

1.3.1 Period of Performance: The period of performance for the resulting IDIQ is one year with four one-year optional periods of performance. Each option year period shall not exceed 12 months in duration, unless mutually agreed upon and a formal modification issued by the FEMA Contracting Officer. Each task order issued will include a specific period of performance. All terms and conditions applicable to the base period shall extend to the option period(s) unless otherwise agreed upon and a formal modification issued by the FEMA Contracting Officer. The option year period(s) are subject to the availability of funds.

1.3.2 Place of Performance and Historical Location Information:  FEMA loading/ discharging (receiving) locations are provided as historical information. The following list does not represent all loading/ discharging points and may change contingent on disaster location and FEMA needs.  Based on knowledge of the requirement and timeline, the Contractor is encouraged to recommend alternate locations to better support the mission. Specific CONUS port locations will be specified in task orders when applicable, and categorized as either Mid Atlantic, South Atlantic, or Gulf Coast.  Other locations may be added to the list below but will be categorized as one of those three.  Some likely ports are:

•FEMA California Distribution Center -Tracey, California (CONUS) Distribution Center,

1547 East Grant Line Road, Tracy, CA 95304

• Bothell, Washington (CONUS), FEMA Region X, 130 228th Street SW, Bothell, WA

98021

• FEMA Distribution Center Hawaii 99-1269 Iwaena Street, Aiea, Hawaii 96701

• Hawaii – Kona-Kawaihae Harbor, Kawaihae, HI 96743; Hilo Harbor, HI 96720

• Maui – Wharf Street, Kahului, HI 96732

• O’ahu – Honolulu Harbor, Honolulu, HI 96817

• Kaua’i – Nawiliwili Harbor, Līhu’e, HI 96766

• Molokaʻi – Kaunakakai Harbor, Kaunakakai, HI 96748

• Lānaʻi – Kaumalapau Harbor, Kahului, HI 96732

• Niʻihau

• Kahoʻolawe

1.3.3 Hours of Operation. All contractor personnel are expected to be available and engaged in the response operations on a 24hr/7 day per week basis as set forth in the task order during response operations or as the situation dictates. Transportation operations must be continuous (without disruption) and shall operate on a continuous basis unless the United States Coast Guard (USCG), Department of Transportation (DOT), and Federal Aviation Administration (FAA) prohibits operation to severe hazardous conditions or other safety considerations. There cannot be any breaks in service due to lack of contractor personnel or contractor furnished equipment, resources and supplies.

1.3.4 Jones Act Compliance. In performing the work under this contract and task orders, the Contractor shall comply with the Section 27 of the Merchant Marine Act, 46 U.S.C. § 55102.

1.3.5 Travel. Contractor travel may be required to complete task required under the task order.  All travel required by the Government outside the local commuting area(s) will be reimbursed to the Contractor in accordance with the Joint GSA Federal Travel Regulations.  The Contractor shall be responsible for obtaining Contracting Officer (CO)/ Contracting Officer Representative (COR) pre-approval (electronic mail is acceptable) for all reimbursable travel in advance of each travel event.

1.3.6 Contingency Support.  In the event of the Department of Defense (DOD) contingency operations or other Homeland Security actions coinciding with FEMA’s disaster support, the Contractor shall fulfill the requirement under the task order without disruption to services.

BASIS FOR AWARD: The Government will make awards to the responsible/responsive offerors whose offer will be most advantageous to the Government based on Best Value. 

Inquiries can be e-mailed to the Contract Specialist Keenan Hall Sr at Keenan.HallSr@fema.dhs.gov and the Contracting Officer Isaac L. Chapple at Isaac.Chapple@fema.dhs.gov .  The solicitation and any amendments to the solicitation will be posted on the beta.sam.gov webpage.  The internet address for downloading the solicitation is https://beta.sam.gov.   Offerors are reminded that award can only be made to a Contractor who is registered in System for Award Management (SAM).   Interested parties are responsible for monitoring the site to assure that they have the most up to date information regarding this requirement.