Vendor Questions 2.2. Attachment 8 Question and Answer(FEMA Responses)..xlsx

XLSX spreadsheet 18 KB Posted

Attached to
Resource and Capability Transportation Support during Disasters (RCTSD) Hawaii Islands Federal contract opportunity
Solicitation number
70FB7021R00000004
Issued by
Federal Emergency Management Agency

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This synopsis is for a request for proposal for Resource and Capability Transportation Support during Disasters services in Hawaii. FEMA intends to award multiple indefinite delivery, indefinite quantity contracts for a base period of one year with four optional one-year periods. Services include port operations, transportation from CONUS ports to Hawaiian islands, and retrograde support as prescribed by task orders. Historical loading/discharging locations include distribution centers in Tracy, California, Bothell, Washington and Aiea, Hawaii as well as ports serving various Hawaiian islands. Offerors must comply with Jones Act requirements and be available 24/7 with continuous transportation operations. The solicitation number is 70FB7021R00000004 and will be posted on beta.sam.gov with inquiries accepted until the response due date. Award will be made to responsible and responsive offerors providing the most advantageous best value proposal.

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Other files for this federal contract opportunity

Other files attached to Resource and Capability Transportation Support during Disasters (RCTSD) Hawaii Islands, newest first.
File Type Posted
Attachment 1 Hawaii Price CLIN Structure June 21.xlsx XLSX spreadsheet
70FB7021R00000004 Amendment 0001 Signed.pdf PDF
2.2. Attachment 8 Question and Answer Template.xlsx XLSX spreadsheet
2.2 Attachment #4- Report of Survey.pdf PDF
2.2 Attachment #6-SF-364 Report of Discrepancy.pdf PDF
2.2 Attachment #3 QASP - RCTSD Hawaii.pdf PDF
2.2 Attachment #1 Hawaii Price CLIN Structure.xlsx XLSX spreadsheet
2.2 Attachment #2 PWS RCTSD-Hawaii 03-10-2021.pdf PDF
2.2 Attachment# 5-SF-91 Accident Report Form.pdf PDF
2.2.1 Solicitaion RCTSD- Hawaii 70FB7021R00000004.pdf.pdf PDF
2.2. Attachment 7 -ASN Upload Spreadsheet RCTSD Hawaii.xls XLS spreadsheet
Synopsis for Resource and Capability Transportation Support during Disasters RCTSD Hawaii.pdf PDF
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Contractor Questions

Attachment 8: RCTSD Hawaii Questionnaire
Question #Solicitation or Attachment SectionParagraph No.Page No.(s)Question Category (Contract or TechnicalQuestionGovernment Response
1PWS2.2.26Cross Dock Facility CONUSWill Contractor be responsible for containerization of 20, 40 or 53 foot shipping containers/trailers at FEMA WC CONUS Distribution Centers?No. The responsibility for loading containers at the Distribution Center will be the responsibility of FEMA.
2Section B - Supplies, Services and PricesB.13182PricingWill each Task Order (other than that submitted in Attachment #1 CLIN Price Structure) be separately priced?Yes, Each Task order will identify the exact CLINS FEMA would utilize during that particular disaster.
3Attachment 22.15technicalWhat is retrograde equipment? Please describe an example.Retrograde equipment will be all FEMA deployed assets.
4Attachment 22.2.414technicalFEMA requires covered storage for offerors – What is the square footage of storage required at each location in this solicitation or a combined total at all locations for the offeror?The Contractor is responsible for locating a secure covered warehousing for storage at multiple locations, with appropriate MHE/CHE for unloading of containers. FEMA’s requirement is approximately 500,000 Sq. Ft (combined) at multiple CONUS and OCONUS facilities.
5SolicitationOrder of ImportanceN/AtechnicalCan the Basis of Award section given a numerical percentage valuation per unit?

For example:

•factor 1 - Demonstrated Experience = 45% •factor 2 –Technical Capability & Management Approach = 30% •factor 3 – QCP = 15 %

•factor 4 - Price =10No.
6SolicitationOrder of
ImportanceN/AtechnicalIs FEMA's past performance criteria weighted similarly to past performance criteria for other federal agencies?No
7Solicitation + SF14492 - 0001AA2technicalWest Coast CONUS for “Point of origin” for Ground Transportation – What mile radius from each port is expected to be covered in “point of origin”?There is no mile radius. The Point of Origin varies due to the type of commodity and will come from either a DC or crossdocking facility to a port.
8Solicitation + SF14492 - 0008AA8technical"Hawaii" is listed as one of the points of service to/from AS – is this just Oahu or to/from any Hawaiian island?Ocean Transportation: West Coast to assigned to multiple ports in Hawaii. Refer 0008AA.
9Attachment 2.2.1 Attachment 23 - 2.2.47technicalCan Offeror have multiple facilities in each location for the staging/storage of containersYes
10Pricing SpreadsheetPricing spreadsheetAttachment 2.2X008AAOcean Transportation: West Coast to assigned port in Hawaii - Which port should we use for this bid?Honolulu Harbor on Oahu
11Pricing SpreadsheetPricing spreadsheetAttachment 2.2X008ABWest Coast to assigned port in Hawaii - Which port should we use for this bid?Honolulu Harbor on Oahu
12C 2.5 52.247-64137technicalPlease confirm according to the Cargo Preference Act that only 50% of the tonnage need to transported on U.S. Flag Vessels and how that is monitored and audited?Will be monitored by the Department of Transportation (DOT)
13Solicitation1255ContractFor phase 1, does the 5 page limit include the cover page?No it does not
14Solicitation4182Contract (Section B.11 Task Order)Is there any funding associated with the IDIQ or is the funding only available at the task order award?Funding is only available at task order level.
15Solicitation Form12contractThe contract rates are annual - we will be submitting rates for each year – in 12-month increments. Are the rates we submit final? Can they be reviewed and adjusted? If Force Majeure occurs (i.e., Global pandemic), are contractors still expected to maintain the contracted ocean orair rates?The rates you submit are your final rates. You will not be able to go above the rate you submit for that particular year.
16Solicitation Form12contractDo rates for each service listed need to be submitted for the response to be valid or can the responder chose whiich rates they want to submit?Rates for each CLIN must be completed or the proposal is deemd Unacceptable.
17Solicitation Form12contractAre we supposed to complete the form with one (1) unit price - or will a unit amount be provided?The Pricing is not to be completed in Phase 1. If you make it to Phase 2 then you will submit all pricing information.
18Solicitation Form12contractIn the Commercial Items form for this solicitation: Please confirm the quantities (block 21 of SF1449 continuation pages) FEMA wants the offeror to use for each line item? listed -The quantities are the limit that FEMA will ever ask for.
19SolicitationN/ASolicitation Synopsis -Would the USG consider an additional round of questions before the 1st phase of submission?No.
20SolicitationN/A147contractWill the contract be limited to only three awardees – or is that a minimum?FEMA has the right to award up to thee contracts for ths solicitation.
21SolicitationC.2154contractCan FEMA add additional offerors or remove or replace contractors during the duration of the contract?Once the IDIQ contract(s) is awarded, no additional contractor will be allowed to win a contract.
22SolicitationN/AN/AcontractIs the overall dollar amount of past performance for FEMA contract(s) weighted higher than the number of contracts? For example: 1 contract for $1,000,000 versus 5 contracts for a total of $500,000No. It is based on similar work.
23SolicitationE.1189contractWhat are the considerations for small businesses? Are there any baseline criteria for offerors' submissions?Please see section B.16
24RFPC 2.5 52.247-64174ContractThe cited paragraph requires the use of only 50% US Flagged vessels. Can you please clarify the US Flag vessel requirements under this contract?The requirement is a minimum of 50% US Flagged vessels
25Pricing SpreadsheetPricing spreadsheetAttachment 2.2contractCLIN 0020AB,0020AC, 0020AD, 0020AE and 0020AF are missing from the pricing spreadsheet but on the SF1449 continuation pages. Can the USG please correct the RFP?We will update accordingly.
26Solicitation Form - SF1449contractBlock 8 of the SF1449 states due-in as 1600 ES. Page 185 of the RFP notes Phase I due-in 24 June at 10am ES. Can the USG clarify?Phase I due-in 24 June at 10am ES is the correct due date
27Section L / GeneralcontractSF1449 and any amendments are to be returned with the response. Can the USG confirm if these should be separate files or included in the front matter for Phase I and Phase II? For Phase II, shall this detail be provided in the Technical response of the pricing response?Follow the instruction in the RFP. Phase 1 is only a 5 page document. Phase 2 will provide the final proposals.
28Section Lpage 182contractResumes (3 pages per) are referenced as a component of the Tech / Mgmt response - can the USG confirm that these pages are outside (in addition) to the 20 for the remainder of this Volume?Yes they are outside.
29Section Lpage 185contractNotes that 240 day validity period shall be stated in Block 12 of the SF1449. This block is discount terms - can the USG please clarify?The 240 day period is to keep your pricing the same as we try to award the IDIQ.
30Section L / Pricing SpreadsheetcontractCan the USG please confirm that only Attachment 1 is required for pricing response and not completion of the SF1449 continuation pages?This is correct
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