Request for quotes - rental of UPS for phone room

The Department of Veterans Affairs Veterans Integrated Service Network 5, contracting through Perry Point VA Medical Center, seeks rental and installation of an uninterruptible power supply system for Louis A Johnson VA Medical Center in Clarksburg, West Virginia, with quotes due October 2, 2026 at 10:00 AM ET. This is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses.

The procurement comprises two line items: six months of UPS rental services (Item 0001) and procurement, delivery, and installation of a new 80 kVA Liebert UPS system to replace an existing unit (Item 0002), with a minimum 12-month warranty on all materials, equipment, and workmanship. The base contract period runs October 5, 2026 through October 4, 2027. Contractors must verify the existing connected load, perform demolition and site preparation, install temporary and permanent systems, conduct commissioning and load testing, and remove rental equipment upon completion. A mandatory site visit is scheduled for September 23, 2026 at 10:00 AM ET.

Contractors must demonstrate a minimum of five continuous years of experience in UPS rental and installation services, hold an active electrical license, possess Liebert/Vertiv UPS certifications, and maintain OSHA 10/30 and NFPA 70E certifications with documented LOTO procedures and UPS commissioning capability. The Service Contract Act wage determination 2015-4353_C applies; prevailing wages are established for West Virginia counties. Evaluation will weight Technical Qualifications, Past Performance, and Price equally. Award will be firm-fixed-price with monthly invoicing for rental and invoice upon installation completion. The NAICS code is 238210 (Electrical Contractors) and PSC code is J061 (Maintenance, Repair, Rebuild of Equipment—Electric Wire and Power Distribution Equipment). Contracting Officer Bill Pratt is the point of contact (billie.pratt@va.gov, 410-642-2411).