Request for quotation
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- SPE605-25-Q-0270
- Agency
-
Energy
Defense Logistics Agency, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 324110 Petroleum Refineries
- Place of performance
- Warrenton, Oregon 97146, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Logistics Agency Energy is seeking to procure 10,000 gallons of turbine fuel aviation (JAA) under solicitation SPE605-25-Q-0270 as a one-time buy requirement for COG 8. This Request for Quotation requires contractors to provide jet fuel conforming to NSN 9130-00-359-2026 specifications, with delivery scheduled for July 23, 2025, between 0800-1500 hours Monday through Friday via tank truck. Offerors must include all applicable taxes separately itemized in their pricing, including federal excise, oil spill, and LUST taxes. The contract will be awarded to the lowest-priced responsible offeror meeting the technical requirements. Quotations are due by 12:00 PM Eastern Time on Friday, July 18, 2025, and must be submitted via email to designated contracting officers. Contractors must maintain comprehensive supply chain traceability documentation for ten years after final payment, demonstrating item conformance and manufacturing source verification.
This procurement opportunity is designated as a total small business set-aside under NAICS code 324110 (Petroleum Refineries), with no incumbent contractors mentioned in the solicitation. While no specific contract value is provided, the requirement involves delivering 10,000 gallons of aviation fuel to three separate above-ground storage tanks with capacities of 11,700, 14,480, and 9,500 gallons respectively. The place of performance is located at 2185 SE 12th Place, Warrenton, Oregon 97146, at the Coast Guard Base Astoria facility. The delivery timeline is extremely tight, with only five days between the solicitation posting date of July 16, 2025, and the required delivery date of July 23, 2025. Points of contact for delivery coordination include Richard Titus and CWO Travis Marsh, both accessible via provided phone numbers and email addresses.
Notice text
Request for Quotation (RFQ): SPE605-25-Q-0270
This is a Request for Quote (RFQ) for a One Time Buy (OTB) requirement for COG 8.
NAICS code 324110 applies. Award will be made to the lowest-priced, responsible offeror. See
below for more details on this requirement.
Offerors must include ALL applicable taxes in the offer price. Taxes must be listed out separately in your offer.
See example below. This example may or may not include all OR State taxes:
Federal Excise - $0.000
Federal Oil Spill - $0.000
Federal LUST - $0.000
Product: Turbine fuel, Aviation (JAA)
NSN: 9130-00-359-2026
Qty: 10,000 gallons
Delivery Date: July 23, 2025
Delivery Hours: 0800-1500 Monday thru Friday
Delivery mode: Tank Truck
Delivery Location: 2185 SE 12th Place Warrenton OR 97146
Delivery Into:
1 11700 ABOVE GROUND TANK(S) ON SITE BASE ASTORIA
1 14480 ABOVE GROUND TANK(S) ON SITE BASE ASTORIA
1 9500 ABOVE GROUND TANK(S) ON SITE BASE ASTORIA
Delivery Notes: POC Richard Titus, Richard.h.titus@uscg.mil, ph 503-861-6296 and CWO Travis Marsh, 503-861-6285.
Offer Due Date: Friday July 18th, 2025 12:00 PM Eastern Time, Fort Belvoir, VA. Email offer
Email offer to Ashley.koritzer@dla.mil and John.Stanislaus@dla.mil. Offerors must include ALL
applicable taxes in the offer price. Taxes must be listed out separately in your offer.
SUBPART 4.7 – CONTRACTOR RECORDS RETENTION
C03 Contractor Retention of Supply Chain Traceability Documentation (JUN 2020)
1. By submitting a quotation or offer, the contractor, is confirming it currently has, or will obtain
before delivery, and shall retain documented evidence (supply chain traceability documentation),
as described in paragraph (2) of this procurement note, demonstrating the item conforms to the
technical requirements, and, for part numbered items, is from the approved manufacturer.
2. Supply Chain Traceability Documentation (i)Supply chain traceability documentation shall include- basic item description; part
number, drawing or specification; national stock number; manufacturing source; manufacturing
source’s Commercial and Government Entity (CAGE) code; and clear identification of the name
and location of all supply chain intermediaries between the manufacturer to the contractor to
Government acceptance.
(ii) Supply chain traceability documentation shall also include, when available, the
manufacturer’s batch identification for the item(s), such as date codes, lot codes, or serial
numbers. For part numbered items, contractors can find examples of acceptable supply chain traceability
documentation at the Counterfeit Detection and Avoidance Program (CDAP) website
(http://www.dla.mil/LandandMaritime/Business/Selling/Counterfeit-Detection-
AvoidanceProgram/)
(iii)In addition, the contractor will obtain, retain, and provide to the contracting officer
written documentation of all inspections and tests necessary to substantiate that the supplies
furnished under this contract conform to contract requirements, including any applicable
technical requirements for specified manufacturers’ parts. Such records shall include, without
limitation test reports, test data, material certification, and manufacturing process sheets, in
addition to any other information identified in the technical specifications applicable to the item.
3. The contractor shall make supply chain traceability documentation available to the contracting
officer within three business days upon the contracting officer’s request. The contracting officer
determines the acceptability and sufficiency of documentation. The contractor shall retain supply
chain traceability documentation for ten years after final payment under this contract for audit
and other valid government purposes. If the contractor fails to retain or provide the
documentation, or the contracting officer finds the documentation to be unacceptable, the
contracting officer may take corrective action, including, but not limited to, cancellation of undelivered orders or rejection of delivered supplies.
Notice history
| Notice | Type | Posted |
|---|---|---|
| Notice of Contract Award | Award Notice | |
| This notice | Solicitation |
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