Request for Quotation (RFQ) 19NL80-25-Q-0067 Automobile Purchase

SEE ATTACHED:

Request for Quotation (RFQ) 19NL80-25-Q-0067 Automobile Purchase 

The Embassy of the United States of America, The Hague, invites you to submit your best competitive quote for the supply and delivery of an SUV as per below specifications and requirements of the Statement of Work.
Offerors must read this RFQ including the clauses in its entirety before submitting an offer. 

Statement of Work (SOW) for Purchase of an SUV
1. Introduction
The purpose of this Statement of Work (SOW) is to outline the requirements and specifications for the procurement of an SUV for official use. The vehicle will be used to transport personnel and official visitors, ensuring comfort, safety, and reliability.
2. Scope of Work
The contractor shall provide one (1) SUV that meets or exceeds the specifications outlined in this document. The vehicle must be new and equipped with the features and capabilities as specified below.
3. Specifications
3.1 General Requirements:
• Vehicle Type: SUV
• EU Spec Vehicle
• Engine: 2.0L, 4-cylinder
• Transmission: Automatic
• Fuel Type: Gasoline or Hybrid
• Seating Capacity: 5 seats
• Baggage capacity: Minimum 300 liters
• Color: Black
• Length: 4 to 4.5 meters
• Width: No more than 2.1 meters with extended mirrors
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• Safety Features: ABS, Airbags, Park assist, Camera
• 24/7 Support and roadside assistance
• Infotainment: Apple Car Play / Android Auto Connectivity
• Additional Features: Air Conditioning, GPS Navigation.
4. Deliverables
The contractor shall deliver the following:
• One (1) SUV Van meeting the specifications outlined in the Statement of Work.
• All necessary documentation, including the vehicle's manual, warranty information, and maintenance schedule.
5. Delivery Schedule
The vehicle must be delivered within three (3) months from the date of contract award, or as determined by the Contracting Officer.
The delivery location will be:
• US vendors will deliver to the US Despatch Agency in New York. The exact address will be provided upon award.
• Non-US vendors will deliver to the United States Embassy Warehouse, Zinkwerf 57-59, 2544 EC The Hague, The
Netherlands.
Shipping must be free on board (FOB) destination OCONUS (Outside Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination.
6. Acceptance Criteria
The vehicle will be inspected upon delivery to ensure it meets all the specifications and requirements outlined in this SOW. Acceptance will be based on the successful completion of the inspection and verification of all features and capabilities.
• New Equipment ONLY; NO remanufactured or "gray market" items.
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7. Warranty and Maintenance
The contractor shall provide a comprehensive warranty for the vehicle, covering all parts and labor for a minimum of 3 years. Additionally, the contractor shall provide a maintenance schedule for the vehicle. Your offer must be submitted in English, via email to TheHagueContracts@state.gov marked RFQ# 19NL80-25-Q-0067 and must be received on or before July 30, 2025, at 4
p.m. local time. Offers received after the deadline will not be considered. The U.S. Government intends to award a Purchase Order, to the responsible offeror submitting the lowest quotation which is technically acceptable. You are encouraged to make your quotation competitive. You are also cautioned against any collusion with other potential offerors with regard to price
quotations to be submitted. This RFQ does not commit the US Embassy The Hague, The Netherlands to make any award. The Embassy may cancel this RFQ or any part of it at any time. The Contracting Officer reserves the right to reject all quotations and to
waive any information, or minor irregularities in quotations received. The Embassy is exempted from local taxes, offers must exclude all taxes. If needed, the Embassy will request a tax exemption certificate from the local tax authorities.
Your quotation must be submitted electronically to TheHagueContracts@state.gov in MSWord, MS-Excel, or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each. In order for a quotation to be considered, you must also complete and submit the following:
1. Completed (Standard Form) SF-18 (boxes 8, 11, 12, 13, 14, 15 & 16).
2. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s
proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
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Please direct any questions regarding this Request for Quotations to: TheHagueContracts@state.gov

Sincerely,
Jonathan P. Wedd
Contracting Officer