Request for Quotation No. 19VM3025Q0007 – Procurement of Air purifiers and Air filters for the U. S. Embassy Hanoi
Closed Solicitation Posted
- Solicitation number
- 19VM3025Q0007
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 423620 Household Appliances, Electric Housewares, and Consumer Electronics Merchant Wholesalers
- PSC
- 4460 Air Purification Equipment
- Place of performance
- Hanoi Hà Nội 10000 Vietnam
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Hanoi is seeking quotations for air purifiers and replacement filters through Request for Quotation No. 19VM3025Q0007. Specifically, the procurement includes 60 air purifiers for rooms up to 40m2, 40 air purifiers for rooms up to 72m2, and a total of 760 particle filters compatible with BlueAir 400, 500, and 600 series. The Department of State requires these items to have HEPA filters, 220-240V compatibility, and Vietnam-compatible electrical plugs, with a mandatory 5-year manufacturer's warranty. Quotations must be submitted electronically by February 7, 2025, at 17:00 local Hanoi time, and must remain valid for 180 calendar days. The government intends to award the contract to the lowest-priced, technically acceptable offer, potentially without further discussions, though they reserve the right to conduct additional negotiations if needed.
The solicitation is not set aside for any specific business category, and the place of performance is located in Thái Phù, Mai Đình, Sóc Sơn, Hanoi, Vietnam. Potential contractors must be registered in the System for Award Management (SAM) and complete an NDAA certification form confirming they do not use telecommunications equipment from prohibited companies. The procurement requires door-to-door delivery to the U.S. Embassy warehouse, with all taxes and charges included in the quotation. Contractors must provide a detailed delivery schedule, warranty plan, and any accompanying accessories with their offer. Payment terms are net 30 days after complete delivery and correct invoice receipt, and the total quantity of equipment includes 100 air purifiers and 760 sets of particle filters across different specifications.
Notice text
The U.S. Embassy Hanoi requests quotation for air purifiers and replacement filters with technical requirements as described in the attachment.
The Contractor shall provide a quotation including VAT (if applicable), door-to-door delivery fee to Hanoi, Vietnam, and any other anticipate charges needed. Quotation shall notify delivery schedule, warranty plan, and any other accompanied accessories to the item offered.
The U.S. Government intends to award a contract/purchase order for this requirement to the responsible contractor submitting an acceptable quotation at the lowest price. Quotes must be valid for a minimum of 180 calendar days, include all taxes and other possible charges to the U.S. Embassy Hanoi, Vietnam. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussion with companies in the competitive range if there is a need to do so.
Quotations are due at 17:00, February 7, 2025 local Hanoi time.
Files
| File | Type | Posted |
|---|---|---|
| 19VM3025Q0007 - Request for Quotation.pdf | ||
| NDAA_Certificate Form.docx | DOCX document | |
| SAM-Registration-Guidance.pdf | ||
| How-to-submit-Designation-of-Entity-Administrator.pdf | ||
| 19VM3025Q0007 - Advertisement letter.pdf |
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