How-to-submit-Designation-of-Entity-Administrator.pdf
PDF 821 KB Posted
- Solicitation number
- 19VM3025Q0007
- Issued by
-
Department of State
About this file
This is an instructional document detailing the process for submitting a Designation of Entity Administrator for international entities registering in SAM.gov. The document outlines two different templates and processes - Template 1 for international entities using U.S. financial institution banking information, and Template 3 for those not using U.S. banking information.
The process requires printing the appropriate template on company letterhead, obtaining proper signatures from authorized representatives (such as CEO or president), and submitting both a scanned copy via the Federal Service Desk website (fsd.gov) and mailing the physical document to the Federal Service Desk in London, Kentucky. The document must be received within 45 days of activation to prevent registration expiration. For Template 1, notarization is required, while Template 3 does not require notarization. The document provides detailed steps for creating an FSD.gov account and submitting the forms through their web portal.
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Other files
| File | Type | Posted |
|---|---|---|
| SAM-Registration-Guidance.pdf | ||
| 19VM3025Q0007 - Request for Quotation.pdf | ||
| NDAA_Certificate Form.docx | DOCX document | |
| 19VM3025Q0007 - Advertisement letter.pdf |
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Text version
Step 1:Determine which template is required.
● I need to formally appoint an Entity Administrator for a single international entity. We do not use banking information from a U.S. financial institution (see note) in our SAM entity registration. - Use Template 3
● I need to formally appoint an Entity Administrator for a single international entity. We do use banking information from a U.S. financial institution (see note) in our SAM entity registration. - Use Template 1
NOTE: International entities registering in SAM are not required to enter banking information for Electronic Funds Transfer (EFT) on the Financial Information page of the entity registration.
Those fields are optional. An international entity may enter banking information for EFT if they use a U.S. financial institution.
Step 2:Complete the template and print on your entity's letterhead.
● If you don't have letterhead, enter your entity's legal business name and physical address at the top of the letter before printing.
If using Template, 1 proceed as follows:
Step 3:Sign the completed letter in the presence of the notary.
● Make sure the person who signs the letter is someone with signatory authority, i.e.
someone who can make commitments on behalf of the entity like the president, CEO, or other authorized representative.
● Confirm your identity in accordance with your local notary procedures.
Step 4: Scan the completed, signed letter.
● Submit a copy to the Federal Service Desk by creating a service ticket and attaching the scanned letter.
● Your registration can be conditionally activated if you have an approved, scanned copy of the letter on file.
Step 5:Mail the completed, signed, notarized letter to the Federal Service Desk.
● It must be received at the address below within 45 days of activation or your registration will be expired.
FEDERAL SERVICE DESK
ATTN: SAM.GOV REGISTRATION PROCESSING
460 INDUSTRIAL BLVD
LONDON, KY 40741-7285
UNITED STATES OF AMERICA
If using Template 3, proceed as follows:
Step 3:Sign the completed letter https://www.fsd.gov/fsd-gov/search_results.do?sysparm_search=kb0013220&sysparm_system=ALL https://www.fsd.gov/fsd-gov/search_results.do?sysparm_search=kb0013218&sysparm_system=ALL
● Make sure the person who signs the letter is someone with signatory authority, i.e.
someone who can make commitments on behalf of the entity like the president, CEO, or other authorized representative.
Step 4: Scan the completed, signed letter.
● Submit a copy to the Federal Service Desk by creating a service ticket and attaching the scanned letter (see below instruction)
● Your registration can be conditionally activated if you have an approved, scanned copy of the letter on file.
Step 5:Mail the completed, signed letter to the Federal Service Desk.
● It must be received at the address below within 45 days of activation or your registration will be expired.
FEDERAL SERVICE DESK
ATTN: SAM.GOV REGISTRATION PROCESSING
460 INDUSTRIAL BLVD
LONDON, KY 40741-7285
UNITED STATES OF AMERICA
FOUR STEPS TO SUBMIT ONLINE YOUR SCANNED DESIGNATION OF ENTITY ADMINISTRATOR
Step 1: Open FSD Website at: https://fsd.gov/
Step 2:Register for a New FSD.gov Account https://fsd.gov/
Step 3: Submit a Web Form:
Step 4: Attach the Designation of Entity Administrator – (using template 3 if you do not use banking information from a U.S. financial institution) then click submit.
File details come from the government source that posted it. Updated .