Request for Proposal RFP-PR437816 Emittance Scanner

UT-Battelle, LLC, the Management and Operations contractor for Oak Ridge National Laboratory, is seeking proposals from the Department of Energy for the procurement of two Emittance Scanner units to support a DOE-funded project. The Emittance Scanner is an analytical laboratory instrument consisting of a probe component and control system that measures beam emittance characteristics, with detailed technical specifications provided in the solicitation documents including requirements for 250mm maximum travel distance, customizable slit configurations, and a control system capable of completing 30-by-30 step scans in under one minute. Award will be made on a Lowest Price Technically Acceptable (LPTA) basis to the offeror meeting all specified requirements with no exceptions and achieving the required lead time and delivery date. The technical proposal must not exceed 10 pages excluding resumes and should address personnel qualifications, technical objectives and approach, technical methods, schedule, and facilities and resources. The proposal deadline is April 3, 2026, at 5:00 PM EST, with an offer validity period of 120 calendar days, and all questions should be directed to ORNL Procurement Officer Mckenzi Baz at 865-576-6063 or bazmk@ornl.gov.

This solicitation contains no small business set-aside designation and is not limited to incumbent contractors. The anticipated subcontract is a Firm Fixed Price award with payment terms of Net 30 days for large businesses or Net 15 days for small businesses upon final acceptance, payable by electronic funds transfer. The specific award value and delivery timeline are marked as "To Be Determined" pending proposal evaluation and negotiation. The place of performance is Oak Ridge, Tennessee, with final delivery required to Building 7120 at 1 Bethel Valley Road, Oak Ridge, TN 37830-8050, and all work must comply with DOE Directive DOE O 142.3B requiring U.S. citizen delivery to the ORNL site. The solicitation falls under NAICS Code 334516 (Analytical Laboratory Instrument Manufacturing) and PSC Code 6635 (Physical Properties Testing and Inspection), with comprehensive representations and certifications, patent rights provisions, technical data rights, and various FAR and DEAR compliance requirements flowing down to the successful contractor.