Request for Information - Traumatic Brain Injury (TBI) Registry and Rehabilitation Database

The Department of Veterans Affairs Strategic Acquisition Center Frederick is seeking qualified sources to support the Traumatic Brain Injury (TBI) Veterans Health Registry and the VA Polytrauma Rehabilitation Center-Traumatic Brain Injury Model Systems (PRCTBIMS) longitudinal research database. Services to be procured include program management, biannual processing and reporting of VA data on Operation Enduring Freedom/Operation Iraqi Freedom and post-9/11 era Veterans with TBI, development and maintenance of a limited data set research database, data quality monitoring with quarterly reporting, statistical and methodological consultation, and knowledge translation activities supporting VA Polytrauma Rehabilitation Centers and TBIMS partners. The VA is particularly interested in vendors with demonstrated experience managing large national healthcare registries, maintaining longitudinal clinical research databases, supporting TBI rehabilitation research, performing advanced epidemiological or statistical analysis, handling HIPAA-compliant protected health information, and providing methodological consultation. Capability statements submitted in response to this Request for Information must not exceed 10 pages and should address company information, technical capability, relevant past performance, staffing capability, and considerations related to maintaining continuity of longitudinal healthcare datasets and secure database systems. The deadline for submitting responses is April 1, 2026 at 3 PM Eastern Time to the identified contracting and technical personnel.

This pre-solicitation notice contains no set-aside designation for small businesses or other protected categories, though the VA indicates particular interest in identifying small business vendors. The anticipated contract period spans five years, consisting of one 12-month base period followed by four 12-month option periods, with work performed primarily at the contractor's facility supplemented by periodic onsite visits to VA locations as required. The VA Polytrauma Rehabilitation Center/TBIMS database currently contains over 2,700 Veterans enrolled through June 2025, indicating the scale of the longitudinal research effort. Key deliverables include biannual registry reports, comprehensive internal administrative documents, ad hoc reports averaging one per quarter, standard operating procedures updated annually, quarterly training and technical support sessions for five VA Polytrauma Rehabilitation Centers, quarterly data quality reports, and up to five decision papers annually for data analysis and variable modifications. Personnel assigned to this contract must obtain Tier 1/Low NACI background investigations and complete VA Cyber Security Awareness, Rules of Behavior, and privacy training annually before accessing VA information systems.