Request for Information: DoDEA Europe Student Transportation Services
Closed Pre-Solicitation Posted
- Solicitation number
- HE125426REEUROPE
- Agency
-
DOD Education Activity
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 485410 School and Employee Bus Transportation
- Place of performance
- Kaiserslautern Rhineland-Palatinate Germany
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Defense Education Activity (DoDEA) is conducting market research through this Request for Information (RFI) to gather industry feedback on innovative and efficient approaches to delivering comprehensive student transportation services to the military community in Europe. The procurement seeks full student transportation services including personnel (drivers, safety aides, attendants, supervisors), vehicles, equipment, supplies, and all related services necessary to conduct daily commute, curricular, and co-curricular trips. Prospective contractors must demonstrate capability to manage multi-bell scheduling systems with staggered start and end times, address driver and safety personnel staffing challenges, and implement advanced routing technologies and fleet management solutions that comply with DoDEA and Host Nation requirements. Vendors are required to submit responses addressing six primary evaluation areas: multi-bell system management capabilities and cost comparisons, personnel shortage impact and recruitment strategies, driver demographics, efficiency and cost reduction potential from vendor-designed routing, available fleet technologies, and associated costs. The deadline for submitting RFI responses is 10:00 a.m. Eastern Standard Time on February 27, 2026, with submissions directed to Esther.Yi@dodea.edu and Sidnie.Miranda@dodea.edu.
This RFI involves no set-aside designation, and no current incumbent contractor is identified in the available documentation. The anticipated contract period of performance begins August 1, 2027, and the acquisition is classified under NAICS code 485410 (School and Employee Bus Transportation) with a $30.0 million size standard threshold. Respondents must submit three components: complete responses to the RFI questions, a capability statement not exceeding three pages, and a non-binding Rough Order of Magnitude cost estimate comparing two-bell versus single-bell transportation configurations using provided sample route data. Access to the sample route list and bus stop information requires submission of a completed Non-Disclosure Agreement as Enclosure 3. The Government has explicitly stated this RFI is for market research purposes only and does not constitute a binding solicitation or obligate the Government to any current or future commitments, and respondents will not be reimbursed for submission costs.
Notice text
1. Purpose
Pursuant to Federal Acquisition Regulation (FAR) Part 10, the Department of Defense Education Activity (DoDEA) Procurement Office is currently conducting market research to gather insight, recommendations, and industry feedback regarding innovative and efficient approaches to delivering student transportation services.
This Request for Information (RFI) is issued solely for conducting market research and does not constitute a Request for Proposals (RFP), Invitation for Bids (IFB), Request for Quotations (RFQ), and does not obligate the Government to any current or future commitments. The Government will not reimburse respondents for any costs incurred in responding to this notice.
2. Scope of Work
DoDEA is seeking full student transportation services to the Military Community in Europe. Prospective contractor shall provide all personnel including drivers, safety aide, safety attendant, supervision, services, supplies, vehicles, and/or equipment necessary to perform student transportation services. Contracted services shall comply with DoDEA and Host Nation requirements for student transportation.
The period of performance for these services are anticipated to start on 01 August 2027.
For purposes of this acquisition, the North American Industrial Classification System (NAICS) code is 485410, School and Employee Bus Transportation, Size Standard, $30.0M. The Product Service Code (PSC) is V222, Transportation/Travel/Relocation/Travel/Lodging/Recruitment: Passenger Motor Charter.
Instructions
DoDEA is seeking information from qualified vendors, service providers, and industry partners with experience in student transportation, fleet management, logistics, routing technologies and related support services. The goal is to better understand industry capabilities, emerging technologies, and potential solutions that could enhance DoDEA’s operational efficiency, service quality, safety and cost-effectiveness.
Vendors are invited to response to the questions outlined in this RFI. Responses should be clear, concise, and based on vendor’s experience, capabilities and available solutions. DoDEA is particularly interested in practical insights, innovative ideas and proven approaches that could improve the efficiency and effectiveness of student transportation services.
DoDEA has sample route lists or bus stops available for vendors to review and respond to Enclosure 1 RFI questions; however, vendors must submit a completed Enclosure 3: Non-Disclosure Agreement (NDA) in order to obtain the sample route lists or bus stops.
Submissions and inquiries pertaining to this RFI must be sent electronically to Esther.Yi@dodea.edu and Sidnie.Miranda@dodea.edu no later than 10:00am Eastern Daylight Time (EDT) on 27 February 2026. Vendor’s email message shall state “HE1254-26-RE-EUROPE” in the subject line. Telephone calls regarding this RFI will not be accepted.
DoDEA is requesting the following information in response to the subject RFI:
- Responses to RFI Questions in Enclosure 1
Please submit full responses to each of the questions in “Requesting for Information: Europe Student Transportation Services” document (Enclosure 1).
- Capability Statement (Maximum of 3 pages)
Please provide a brief description of your company’s qualifications, relevant experience, and technical capabilities to meet the draft scope of work. Include:
- Company name, address, and point of contact
- CAGE/NCAGE code and Unique Entity ID (UEI)
- Business size and socio-economic status (e.g. small business, 8(a), HUBZone), if applicable
- Rough Order of Magnitude (ROM)
Using the sample route list/bus stop (Enclosure 4), please submit a non-binding ROM cost estimate if there is a cost difference between a 2-bell vs. a single bell system as indicated in question #2 of Enclosure 1. Please include an estimated cost for the 2-bell system and the estimated cost for a single bell system.
5. List of Enclosures
- Enclosure 1: Request for Information: Europe Student Transportation Services (Daily Commute, Curricular, and Co-Curricular Trips) Questions
- Enclosure 2: Single Bell Vs. Two Bell Definitions
- Enclosure 3: Non-Disclosure Agreement (NDA)
- Enclosure 4: Sample Route List/Bus Stops*
*Note: Sample Route List/Bus Stops only available once vendor submits completed Enclosure 3: NDA.
Files
| File | Type | Posted |
|---|---|---|
| 26REEUROPE_Encl 3_NDA.pdf | ||
| 26REEUROPE_Encl 1_RFI Questions.docx | DOCX document | |
| 26REEUROPE_RFI_020226.pdf | ||
| 26REEUROPE_Encl 2_ Single Vs 2-Bell Definitions.pdf |
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