Replace Uninterpretable Power Supply (UPS) Batteries located at WTC, floor 53. - AMENDMENT 4 - Q&A
Closed Solicitation Posted
- Solicitation number
- 70FBR225Q00000039
- Agency
- FEMA Preparedness Section Federal Emergency Management Agency, Department of Homeland Security
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238210 Electrical Contractors and Other Wiring Installation Contractors
- Place of performance
- New York, New York 10007, United States
- Points of contact
-
- John Liu john.liu@fema.dhs.gov (929) 782-9231
- Kendall Feaster kendall.feaster@fema.dhs.gov (202) 288-2189
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Emergency Management Agency (FEMA) is procuring replacement services for Uninterruptible Power Supply (UPS) batteries located on the 53rd floor of One World Trade Center in New York. The existing 120 VRLA-type batteries (Model 12HX505-FR) across three battery cabinets have exceeded their expected 5-7 year service life since their last replacement in 2017/2018, creating operational continuity risks during power interruptions. Contractors must provide comprehensive services including procurement, delivery, installation, system testing, and proper disposal of old batteries, with all work performed during standard business hours by personnel certified to handle high-voltage DC systems. The government will evaluate proposals using a best value approach across four factors in descending order of importance: Technical Approach, Quality Control Plan, Past Performance, and Price. Key dates include the proposal submission deadline of August 11, 2025, with site visits scheduled for July 31 and August 1, 2025, and questions due by August 6, 2025.
This solicitation is designated as a total small business set-aside under NAICS code 238210 (Electrical Contractors) with a $19 million size standard. The contract requires replacement of exactly 120 batteries across three specific UPS cabinets with model number 38BP120XWX1BNS and serial numbers M15JCN0011, M15JCN0009, and M15JCN0004, supporting a 125 kVA/120 kVA output system. The period of performance extends twelve months from the contract award date, with all work to be conducted at 285 Fulton Street (One World Trade Center), New York, NY 10007. Contractors must navigate specific building access requirements including potential loading dock coordination, insurance approvals, and visitor alert system registration, with detailed specifications provided for loading dock dimensions and freight elevator capacities. The batteries must be new (manufactured within six months) and OEM-approved, with the scope also including capacitor and fan replacements as needed.
Notice text
4 versions
Update #4 · Latest ·
Replace Uninterpretable Power Supply (UPS) Batteries located at WTC, floor 53. The UPS Battery cabinets currently supporting essential IT infrastructure in the building have not undergone battery replacement since 2017/2018-time frame. The batteries installed Model 12HX505-FR are VRLA-type units with a manufacturer-rated design life of approximately 5-7 years under optimal conditions. Given the elapsed time, these batteries have exceeded their expected service life and pose a growing risk of failure which could compromise operational continuity during a power interruption.
Please see attached Model Number information
Q&A:
Q: Battery type – exact or original
A: SOW specifies model, OEM approved, cannot be more than 6 months old
Q: - will the batteries need to be installed after normal work hours or during regular business hours
A: All work is scheduled during the normal business hours.
Q: What is the Model number of the UPS Cabinet?
A: 38BP120XWX1BNS, and we have 3 of them. The battery model is 12HX505-FR
Q: Are Capacitor and fan replacements part of the scope?
A: Yes
Q: What is the kVA/amps rating?
A: KVA rating is 125, output is 120KVA. 293 max AMPS at 400 VDC
Instructions on Scheduling and Building Access:
Scheduling:
If the technician/vendor requires loading dock access Durst will have to confirm approval. Only then will I be able to schedule a date and time for Loading Dock Access (VS3). All insurance must be approved, and the scheduled delivery date must be entered in the VS3 (loading dock system) 24 hours in advance from the schedule delivery date. FYSA, the loading dock could approve or deny a scheduled delivery date based on the above criteria. Lastly, I will email the vendor (delivery company) once approval is granted, requesting drivers’ information (see attached) , vendor information (see attached), vehicle information (see attached), in addition I will ask the vendor for potential delivery dates and times.
-----------------------------
Insurance & Building Access Process
Please note: If the technician and/or vendor does not need loading dock access meaning that they can carry their equipment in a utility bag. An approved (COL & Hold Harmless) must be on file before a technician could be granted access entirely then please provide a list of names of each technician, date, and a time for when they would like to perform services. This information must be entered in the visitor alert system prior to gaining access.
- Insurance packet (1WTC insurance requirements & Hold Harmless) filled out by vendor.
- Vendor emails Tenant (FEMA) the insurance packet completed.
- Tenant (FEMA) emails Insurance packet to Durst.
- Durst reviews insurance packet.
- Tenant (FEMA) contacts Durst regarding Insurance status for vendor.
- Durst Approves Insurance requirements.
- Tenant (FEMA) inputs technician info, date, and time of service into the visitor alert system.
Please see attached Loading Dock dimensions and Freight Elevator Sizes
Update #3 ·
Replace Uninterpretable Power Supply (UPS) Batteries located at WTC, floor 53. The UPS Battery cabinets currently supporting essential IT infrastructure in the building have not undergone battery replacement since 2017/2018-time frame. The batteries installed Model 12HX505-FR are VRLA-type units with a manufacturer-rated design life of approximately 5-7 years under optimal conditions. Given the elapsed time, these batteries have exceeded their expected service life and pose a growing risk of failure which could compromise operational continuity during a power interruption.
SITE VISITS: Site visits will be held July 31st, 2025 and August 1st, 2025, 11 AM EST. Location will be 1 World Trade Center, 53rd Floor. Please send email confirmation to kendall.feaster@fema.dhs.gov including contact information and which date will be attended. Site visit Point of Contact: Azamat Mamatov, azamat.mamatov@fema.dhs.gov, 202 340 4247
QUESTIONS DUE: August 6th 5pm EST
Update #2 ·
Replace Uninterpretable Power Supply (UPS) Batteries located at WTC, floor 53. The UPS Battery cabinets currently supporting essential IT infrastructure in the building have not undergone battery replacement since 2017/2018-time frame. The batteries installed Model 12HX505-FR are VRLA-type units with a manufacturer-rated design life of approximately 5-7 years under optimal conditions. Given the elapsed time, these batteries have exceeded their expected service life and pose a growing risk of failure which could compromise operational continuity during a power interruption.
QUESTIONS DUE: July 30th 5pm EST
Update #1 ·
Replace Uninterpretable Power Supply (UPS) Batteries located at WTC, floor 53. The UPS Battery cabinets currently supporting essential IT infrastructure in the building have not undergone battery replacement since 2017/2018-time frame. The batteries installed Model 12HX505-FR are VRLA-type units with a manufacturer-rated design life of approximately 5-7 years under optimal conditions. Given the elapsed time, these batteries have exceeded their expected service life and pose a growing risk of failure which could compromise operational continuity during a power interruption.
Attachments
| File | Type | Posted |
|---|---|---|
| Loading Dock Dimensions.png | PNG image | |
| Model number 2.jpg | JPG image | |
| Model number.jpg | JPG image | |
| Freight Elevator Sizes.png | PNG image | |
| 2.4.1 Sol_70FBR225Q00000040_Amd_0003.pdf | ||
| 1.10.1 Wage Determination.pdf | ||
| 2.4.1 Sol_70FBR225Q00000040_Amd_0002.pdf | ||
| 2.2.1 Sol_70FBR225Q00000040.pdf | ||
| 1.6.3 Evaluation Factors UPS Battery Replacement 5.29.2025.docx | DOCX document | |
| 1.1.3 SOW UPS Batteries replacemnt DHS FEMA Final Update.docx | DOCX document |
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