Replace Switch Gear PLC-Breaker

PART 1 GENERAL

1.1 SUMMARY OF WORK
All work described in these documents and all work necessary to complete the work as
described or shown is to be executed in a thoroughly substantial and workmanlike
manner. All work shall be done by persons who are thoroughly experienced in their
particular trade or craft. The work includes, but is not necessarily limited to the following
description:

MCC Chicago was constructed in the early 1970's, and is a 26 story concrete triangular
tower with a multi-story parking garage. The open plaza at the base of the tower and the
multi-story parking garage are owned by the General Services Administration (GSA),
not MCC Chicago. However, a portion of the multi-story garage interior structure
includes a Powerhouse that is owned by MCC Chicago. Inside this Powerhouse all
utilities are received and transferred to the tower. Inside this Powerhouse is a switch
gear room that holds the institutions switch gear. This switch gear system was installed
in the late 90’s and most parts are obsolete. The system is made up of (6)
Westinghouse DSII Series circuit breakers and 1 factory supplied PLC (with all
components) in the M-G switchgear.

MCC Chicago has a requirement to replace the existing Switch Gear System. MCC
Chicago has developed the following Scope of Work for the solicitation of construction
services from a professional contractor.

SCOPE OF WORK

1.) PLC
Layout, build, terminate, and commission a PLC-based control system including:
Equipment
 Existing PLC system to be upgraded to a Modicon M340 PLC (FITARA Approved)
 Existing relays and control components to be replaced
 Provide new 120V AC UPS
 Existing door components to be retained
 Demolition drawings
       o As-Built drawings are not available, existing connections and wiring to be
          determined in the field.
 Renovation drawings
       o Electrical interlocks
       o Breaker interface
       o Instrument transformer interface
 Wiring diagrams
       o Point to Point
 Sequence of Operation
       o New sequence to follow existing SOO
 PLC software
 Component Bill of Material

Startup and Commissioning
 Documented Commissioning Plan
 Functional Performance Test
 System Training for facility personnel.

2.) BREAKER REPLACEMENT (6)

1. Contractor will supply (6) direct replacement circuit breakers for the Westinghouse
DSII Series circuit breakers listed below. Additionally, the Modified Differential Ground
Fault system will be included for the main-gen breakers. See details below.

2. This offer will consist of a cradle-in-cradle design utilizing the Masterpact NW drawout
circuit breaker. The cradle-in-cradle concept will consist of an outer frame that will fit
directly in the DSII circuit breaker cell without bus modification. Requires removal of the
gas shields only. Mounted within the outer frame will be the Masterpact NW Breaker
and Cradle. The new breaker will utilize the Masterpact NW racking capabilities for
future maintenance operations. Masterpact does not communicate with OEM 810D
ZSI/Communications.

3. A detailed BOM (Bill of Materials) for each of the 6 Breakers to follow:
MAIN (1)
1 - LOW-VOLTAGE DIRECT REPLACEMENT
CIRCUIT BREAKER CONSISTING OF
Replacement for Westinghouse Circuit Breaker
OEM # DSII-620
Voltage: 508 Vac
Continuous Current:2000A
Interrupting Rating:65KA
ANSI Rated
Electrically Operated
  Shunt Trip:100-130 Vac
  Close Coil:100-130 Vac
  Charging Motor:100-130 Vac
Micrologic Trip Unit 6.0P
  Long Time
  Short Time
  Instantaneous
  Modified Differential Ground Fault
Power Meter
UL Type A Rating Plug
08 Aux Cont - NW ONLY
Push Button Interlock
Spring Charge Interlock
4 - MDGF Current Transformers
1 - MDGF Interface Module
1 - New door, mounts using existing hinges

GEN (1)
1 - LOW-VOLTAGE DIRECT REPLACEMENT
CIRCUIT BREAKER CONSISTING OF
Replacement for Westinghouse Circuit Breaker
OEM # DSII-616
Voltage: 508 Vac
Continuous Current:1600A
Interrupting Rating:65KA
ANSI Rated
Electrically Operated
  Shunt Trip:100-130 Vac
  Close Coil:100-130 Vac
  Charging Motor:100-130 Vac
Micrologic Trip Unit 6.0P
  Long Time
  Short Time
  Instantaneous
Modified Differential Ground Fault
Power Meter
UL Type A Rating Plug
08 Aux Cont - NW ONLY
Push Button Interlock
Spring Charge Interlock
4 - MDGF Current Transformers
1 - MDGF Interface Module
1 - New door, mounts using existing hinges

FEEDERS (3)
3 - LOW-VOLTAGE DIRECT REPLACEMENT
CIRCUIT BREAKER CONSISTING OF
Replacement for Westinghouse Circuit Breaker
OEM # DSII-616
Voltage: 508 Vac
Continuous Current:1600A
Interrupting Rating:65KA
ANSI Rated
Electrically Operated
  Shunt Trip:100-130 Vac
  Close Coil:100-130 Vac
  Charging Motor:100-130 Vac
Micrologic Trip Unit 5.0P
  Long Time
  Short Time
  Instantaneous
Power Meter
UL Type A Rating Plug
08 Aux Cont - NW ONLY
Push Button Interlock
Spring Charge Interlock
3 - New door, mounts using existing hinges

BREAKER (1)
1 - LOW-VOLTAGE DIRECT REPLACEMENT
CIRCUIT BREAKER CONSISTING OF
Replacement for Westinghouse Circuit Breaker
OEM # DSII-608
Voltage: 508 Vac
Continuous Current:800A
Interrupting Rating:65KA
ANSI Rated
Electrically Operated
  Shunt Trip:100-130 Vac
  Close Coil:100-130 Vac
  Charging Motor:100-130 Vac
Micrologic Trip Unit 5.0P
  Long Time
  Short Time
  Instantaneous
Power Meter
UL Type A Rating Plug
08 Aux Cont - NW ONLY
Push Button Interlock
Spring Charge Interlock
1 - New door, mounts using existing hinges
-------------------------------------------

WORKSCOPE B: ERMS SWITCH

1. Contractor to supply and install (5) Energy Reduction Maintenance Setting (ERMS)
switches for the 1200A and higher NW breakers, per NEC 240.87. When the ERMS is
switched to Maintenance Mode in conjunction with proper study, the circuit breaker
provides reduced arc flash incident energy (AFIE) by temporarily lowering the
instantaneous pickup setting of the circuit breaker trip unit. In Maintenance Mode,
selective coordination is compromised, which could lead to nuisance tripping. Proper
use of an ERMS system requires an arc flash study to determine the optimal settings for
the breaker trip unit in Normal and Maintenance Mode and to determine the AFIE in
both modes.

2. Contractor will supply wiring drawings and schematics for the ERMS Switch system.
-------------------------------------------

DETAILED BOM B
5 - Selector Switch w/ Blue Light and Pad Lock attachment & Contact Block
5 - I/O Module
5 - IFE Module
5 - 24V Power Supply
5 - ULP Cord
5 - Circuit Breaker ULP Cord
5 - ULP Terminator (bag of 10)
5 - ERMS Installation Guide & Labels

MCC Chicago will require the following Interface Documents:
􀀀 BOM for the replacement parts.
􀀀 Demolition Scope and Sequence
􀀀 Installation Scope and Sequence

MCC Chicago will require the following documents:
􀀀 Sequence of Operation
􀀀 PLC Program

MCC Chicago will require On-site Commissioning/Training:
􀀀 Start-up and Commissioning Procedures Documentation
􀀀 Start-Up and Functional Performance Test
􀀀 Record drawings are not available. A field visit is needed to collect/measure the
needed information to engineer the PLC replacement. .
􀀀 MCC Chicago to coordinate the building during the shutdown needed tor initial
assessment and final modification.
􀀀 Work to be performed on weeknight or Saturday hours (Monday through Friday
between 10PM to 5AM).

Project Name: MCC Chicago and Project 4D2Z
Location: MCC Chicago
Address: 71 West Van Buren Chicago IL 60605
Owner: U.S. Department of Justice, Federal Bureau of Prisons
(FBOP)

1.2 CONTRACTOR USE OF PREMISES

A. The Contractor shall limit its use of the premise to the work indicated, so as to
allow for Government occupancy and use. During the entire construction
period, the Contractor shall coordinate use of the premises for construction
operations with the FBOP Contracting Officer’s Representative (COR).

1. All visitors to the construction site shall register with the FBOP site
officials. The Contractor shall not allow employees to have personal
visitors on site.

2. The project site will be open to the Contractor from Monday through
Friday, with exception of federal holidays, for the duration of the project.
The project schedule is to be based on a normal 40 hour work week. The
Contractor shall establish a normal work week schedule for the duration of
the project.
a. Work outside the secure perimeter of the institution will be allowed
between the hours of 6:30 AM to 2:30 PM. This will allow the
Contractor’s work force to arrive on-site in the morning and prepare for
entering the secure perimeter of the institution. It will also allow the
Contractor’s work force to button-up their lay-down/staging area after
exiting the secure perimeter at the end of the work day.
b. Work inside the secure perimeter of the institution will be allowed
between the hours of 6:30 AM to 2:30 PM. Work inside the secure
perimeter is restricted to the operation of the institution’s Lobby. The
Contractor’s work force will be allowed to enter the Lobby at
approximately 6:30 AM each workday. At this time, the FBOP staff
will begin personnel and tool security check-in procedures. Once the
check-in procedures are completed, the Contractor will be escorted by
an FBOP escort to the work area. The Contractor’s work force will be
escorted back to the lobby by FBOP staff no later than approximately
2:30 PM, in order to allow enough time for the completion of security
check-out procedures prior to exiting the secure perimeter.
3. Contraband: The Contractor shall inform his/her employees that
intoxicating beverages, drugs, weapons, etc.., will not be allowed on the
site. Introduction of contraband shall be subject to the penalties
prescribed by Title 18 USC 1791.

4. Explosives: The use of explosives is absolutely forbidden without written
authorization from the FBOP Contracting Officer upon no less than thirty
(30) days advance written request.

5. Cell phones, pagers, and radios are not allowed within the secure
perimeter.

6. Parking: NO PARKING

7. Temporary Office: Any temporary field office used by the Contractor shall
be located in an area approved by the FBOP Contracting Officer’s
Representative (COR).

8. The Contractor shall review his or her site layout plan for staging,
stockpiles, etc.., with the FBOP Contracting Officer’s Representative
(COR). The Contractor shall maintain all staging and construction areas
in a neat and orderly fashion.

9. The Contractor shall provide protection of the work against weather, rain,
wind, storms, frost, cold, or heat so as to maintain all work, materials,
apparatus and fixtures free from injury or damage.

1.3 CONTRACTOR PERSONNEL AND EQUIPMENT SECURITY

A. Contractor employees working at a FBOP facility will be subject to a
background investigation after award of the contract. Contractor employees
must complete the applicable forms provided by the FBOP Contracting
Officer’s Representative. Following the investigation, the FBOP will provide
the Contractor with a list of employees approved to work at the institution. If a
Contractor’s employee is not approved, only that fact will be communicated to
the Contractor. No additional justification will be released, in compliance with
Privacy Act requirements.

B. Contractor employees working within the secure perimeter may wear a
clearance badge issued by the institution at all times, and shall be escorted by
an institution staff member.

C. Tools brought into the institution’s secure perimeter will be inventoried at the
beginning and end of each work day by FBOP staff.

1. All tools used by the Contractor working within the secure perimeter shall
be under constant supervision. Loss of a tool shall be reported
immediately to the escorting FBOP staff.

2. No explosive action tools shall be used on the property at anytime.

3. Materials brought inside the secure perimeter of the institution shall be
limited to a one-day supply. Surplus materials that are not installed in on
work day must be moved outside the secure perimeter at the end of the
day.

D. Contractor employees working on the FBOP site shall be required to undergo
a general institution orientation on responsibilities, procedures and laws
governing conduct when working at an FBOP institution. These rules include,
but are not limited to the following:

1. Weapons and ammunition of any kind are not allowed on Federal
property, including the parking lot.

2. Do not give, or offer to give, anything to an inmate.

3. Do not bring any correspondence into or out of the institution.

4. Do not accept gifts or favors from inmates.

5. Leave personal items locked in your vehicle or secure them at the
Contractor’s lay-down area.

6. A form of photo ID is required to enter the facility.

7. Revealing clothing is not acceptable attire and work attire is required at all
times.

8. Conduct yourself in a responsible, mature manner.

9. Report an unusual action(s) or behavior to FBOP staff.

1.4 EXECUTION OF WORK AND CLARIFICATION OF INFORMATION

A. The Contractor’s execution of the Contract represents that the Contractor has
visited the site and become familiar with the local conditions under which the
Work is to be performed; and correlated personal observations with the
Contract requirements.

B. It is the intention of the Construction Documents to provide a complete project.
The Contractor shall be responsible for this result. The Contractor shall verify
all measurements and be responsible for the correctness of same. The
Contractor shall layout their work and be responsible for all lines, elevations,
and measurements of buildings, utilities, and other work executed by them.
This includes verification of existing conditions, if any, that affect their work or
to which their work is to be fitted.

C. The Contractor shall carefully study and compare Contract Documents before
proceeding with fabrication and installation of work. Coordinate scheduling,
submittals and work to ensure efficient and orderly sequence of installation.

D. Should it appear that the work intended to be described is not sufficiently
detailed or explained by the Construction Documents, the Contractor shall
issue a Request for Information (RFI) to the FBOP Contracting Officer. RFI’s
shall be used by the Contractor to clarify information in the Construction
Documents only. Each RFI shall be numbered sequentially, dated and
indicate a reasonable date for the Contracting Officer’s written reply. All RFI
questions shall be thoroughly researched by the Contractor, prior to presenting
them as RFI’s. In no case shall any work proceed in uncertainty.

1.5 DEFINITIONS

A. Contracting Officer: The officer who executes the contract on behalf of the
United States; this shall include a duly appointed successor. The Contracting
Officer is the only official authorized to administer, modify, and/or terminate the
contract. The Contracting Officer makes related approvals, determinations,
and findings pertaining to the contract and is the only individual on the project
staff who can obligate funds on behalf of the Government and is registered
with the Department of Justice.

B. FBOP Contracting Officer’s Representative (COR): The FBOP representative,
located at the construction project site, or authorized representative(s) who
has overall responsibility (except for contractual matters) for the administration
of the operations and activities at the construction project site. References to
"Government Representative” or "Project Representative" shall mean the
FBOP Contracting Officer’s Representative (COR). The COR represents the
Contracting Officer for all technical matters that arise under the contract. The
COR shall be specifically responsible for the following areas as they relate to
the administration of the construction contract. This delegation of duties and
responsibilities does not preclude the Contracting Officer from also performing
these duties.

1. Monitor and review the progress of the work. This will include the conduct
of onsite observations of the work as it is in progress. The COR shall
issue reports concerning deficiencies and/or omissions observed in the
work.

2. Receive submittals to verify conformance with the Contract Documents.

3. Review requests for information from the Contractor. This does not
include the authority for any change that may result from the approval of
the request for information. Authorization for any change can come only
from the Contracting Officer.

4. Monitor that all tests required by the Contract Documents are performed.
This may include the documentation of the test procedures and results.

5. Review sample construction and job site mockups for conformance with
the Contract Documents.

6. Review and sign the application and certificates for payment as submitted
by the Contractor. Approval of the certification must be made by the
Contracting Officer.

7. Evaluate the Contractor’s performance and prepare a performance report
at the completion of the Contract.

8. Review and recommend final approval of the Contractor’s schedule for the
Contracting Officer as required by the Contract Documents. This process
would include the Schedule of Values.

9. The COR shall approve the placement of the Contractor’s trailers and
general administration of the construction site as it relates to the
construction work.

10. The COR shall not, and has no authority to:
a. Re-delegate any authority to any other person.
b. Change any of the terms of the Contract or sign any modification to
the Contract.
c. Obligate the payment of any money by the Government.
d. Cause the Contractor to incur cost not otherwise covered by the
Contract.

C. Contractor: The sole proprietorship, partnership, joint venture, corporation, or
other legal entity that agrees to provide all labor, material, and services
required in the contract. In order to administer and supervise the Contract
Work, the Contractor shall provide the following minimum supervisors:

1. Contractor’s Project Manager: The Contractor’s Representative
experienced in administration, supervision and quality control of all
construction work required by the Contract. This includes, but is not
limited to enforcing all applicable federal, state and local standards.

2. Project Field Superintendent: The Contractor’s Representative
experienced in general field supervision of all construction work required
by the Contract. Supervise, direct, inspect and coordinate the
construction work of the Contractor, subcontractors, suppliers, and
installers, and to assure compliance with the Construction Schedule.

D. Subcontractor: The term, as employed herein, includes a business having a
direct contract with the Contractor, and it includes one who furnishes material
according to the Drawings and Specifications of this work. This definition also
includes businesses having contracts with subcontractors. Subcontractors are
considered to be Contractor employees.

E. Approve: Only the Contracting Officer can approve or disapprove Contract
actions. Even if the Specifications indicate that an individual other than the
Contracting Officer (such as the "FBOP Contracting Officer’s Representative")
will approve or disapprove an action, it is understood that only the Contracting
Officer has this authority. In no case will "approval" by the Contracting Officer
be interpreted as a release of the Contractor from responsibility to fulfill the
requirements of Contract Documents.

F. Industry Standards and General Applicability of Standards: Except where
more explicit or more stringent requirements are written directly into the
Contract Documents, applicable standards of the construction industry have
the same force and effect (and are made a part of Contract Documents by
reference) as if copied directly into Contract Documents, or as if published
copies were bound herein. Any materials, equipment, or workmanship
specified by references to published manufacturer's specifications, industry
standards, building codes, or other referenced published standard shall
comply with the requirements of the latest editions or revisions thereof and any
amendment or supplements in effect on the date of the Invitation for Bid,
except as limited to type, class, grade, or modification in the Specification.
The Contractor, if requested, shall furnish an affidavit from the manufacturer
certifying that material or product delivered to the project site meets
requirements specified.

1. “Federal Specification”, :”Commercial Standards”, and “Simplified Practice
Recommendations” can be purchased from the Superintendent of
Documents, U.S. Government Printing Office, Washington, DC 20402.

2. Standards of associations, institutes, or similar organizations referred to in
the Specifications may be obtained directly from the organization.

G. Substantial Completion: The stage in the progress of the work or designated
portion thereof is sufficiently complete in accordance with the contract
documents so the Government can occupy or utilize the work for its intended
use.

1.6 PROJECT MEETINGS

A. Pre-Construction Meeting: The Contracting Officer shall schedule and
conduct a pre-construction conference and organizational meeting at the
project site or other convenient location prior to or at the time of receipt of the
Notice to Proceed for the Construction Contract. Contracting Officer shall
arrange for a record of the meeting to be taken and distributed to all
concerned. Instructions given that are supported in the Contract Documents
are considered binding on all contracting parties.

1. The attendees shall include: the Contracting Officer, the FBOP
Contracting Officer’s Representative, the Contractor’s Project Manager,
the Project Field Superintendent, and major subcontractors and other
technical support disciplines as appropriate. Attendees will also include
representatives from the correctional institution, as deemed necessary by
the Contracting Officer.

2. The meeting itinerary shall include, but not be limited to issues such as:
a. Introductions and coordination of the various parties in attendance.
b. Use of premises and security procedures.
c. Construction scheduling and work sequencing.
d. Processing of shop drawings, product data, samples, request for
information, contract modifications, and applications for payment.
e. Contract closeout requirements.

B. Construction Progress Meetings: The Contracting Officer and the COR shall
co-conduct progress meetings at the project site on a monthly basis, or at
intervals as determined by the Contracting Officer. The attendees shall be:

1. The attendees shall include:
a. FBOP: Contracting Officer, COR, Institution Representatives, and
technical support disciplines as appropriate.
b. Contractor: Project Manager, Project Field Superintendent, and
technical support disciplines as appropriate (Subcontractors,
Manufacturers, Suppliers, etc…).

2. The meeting itinerary shall include, but not be limited to issues such as:
a. Progress since previous meeting, and completion date confirmation.
b. Field observations and the construction schedule.
c. Corrective measures necessary to maintain the project standards,
resolve current problems, or head-off anticipated conflicts.
d. The status of: project submittals, request for information, and contract
modifications.

1.7 CONSTRUCTION SUBMITTALS

A. The types of submittal requirements specified in these requirements include
shop drawings, product data, samples, certificates of conformance or
compliance, certified test or inspection reports, and miscellaneous workrelated
submittals for construction. Individual submittal requirements are
specified in applicable Sections for each unit of work. Provide a standard
transmittal form with each submittal.

B. The Contractor shall ensure submittals (product data, shop drawings, etc.)
produced by subcontractors, vendors, or other entities are reviewed for
adequacy of coordination and meeting the design intent of the construction
documents prior to the submission to the Government. The Contractor shall
stamp and certify that each submittal was reviewed, approved, and
coordinated with the requirements of Work and the Contract documents.
Failure on the part of the Contractor to indicate review and approval on
submittals, prior to submission to the COR, will result in the submittals not
being accepted and returned to the Contractor. The COR shall return the
submittals to the General Contractor within approximately fifteen (15) calendar
days.

C. Preparation of Submittals: Provide permanent marking on each submittal to
identify project, date, Contractor, Subcontractor, submittal name, Specification
section number, and similar information to distinguish it from other submittals.
Number resubmittals with original number and an alphabetic suffix.

D. Coordination and Sequencing: Coordinate preparation and processing of
submittals with performance of the work so that work will not be delayed by
submittals. Coordinate and sequence different categories of submittals for the
same Work, and for interfacing units of Work, so that one will not be delayed
for coordination of review with another. The Contractor shall promptly notify
the Contracting Officer and the COR when submittal action is delayed for any
reason, citing the cause for delay.

1.8 CONSTRUCTION CONTRACT MANAGEMENT REQUIREMENTS
(Construction Scheduling, Schedule of Values, Pay Applications, Contract Modifications)

A. Construction Scheduling: The Contractor shall provide a detailed Construction
Schedule with activity entries for each portion of the construction work, in
chronological order, cumulatively indicating the entire Contract Performance
Period. The Construction Schedule shall include the initial detailed
construction schedule, and all subsequent construction schedule updates and
revisions, as required over the life of the contract.

1. The entire contract performance period as established by the Contract
shall establish a Final Contract Completion Date and shall be utilized in
the planning and presentation of the Contractor’s Construction Schedule.
As the Construction Schedule is being developed, the Contractor may
project an earlier completion date. The government may elect to accept a
schedule that projects an earlier completion date; however, this
acceptance shall not modify the Final Contract Completion Date. The time
difference between the Contractor’s projected completion date and the
Final Contract Completion Date shall be owned and for the mutual use of
both the Contractor and the Government. The Government reserves the
right not to accept any schedule it determines to be unrealistic in length.

2. The purpose of the Construction Schedule shall be to:
a. Assure adequate planning, staffing, scheduling and reporting during
execution of the work by the Contractor.
b. Assure coordination of the work among the Contractor,
subcontractors, manufacturers and suppliers.
c. Assist the Contractor and Contracting Officer in monitoring the
progress of the work and evaluating proposed changes to the Contract
and the Construction Schedule.
d. Assist the Contracting Officer and the Contractor in the preparation
and evaluation of the Contractor’s monthly progress payments.

3. The Construction Schedule shall be updated on a monthly basis
throughout the entire Contract time and until Project Completion. The
Contractor and the Contracting Officer shall review the actual progress
made during each Construction Progress Meeting. The Contractor shall
inform the Contracting Officer of any current or anticipated conditions
which may delay the work, and provide any additional written information
necessary to support these conditions. The Contractor shall update the
Construction Schedule to reflect the actual progress of the project, as of
the date directed by the Contracting Officer. If it appears the Construction
Schedule no longer represents the actual prosecution and progress of the
work, the Contracting Officer will direct the Contractor to revise the
Construction Schedule.

4. The Construction Schedule shall:
a. Show the sequence of construction by activity, with dates for beginning
and completion of each element of construction.
b. Identify each item by specification section number.
c. Show accumulated percentage of completion for each item.
d. Coordinate with the Schedule of Values (See Item B, below).
e. Provide sub-schedules to define critical portions of the entireConstruction Schedule.
f. Include a narrative report to discuss issues of importance, such as, but
not limited to: anticipated delays, contract modifications, revisions, etc.

B. Schedule of Value: The Contractor shall prepare a Schedule of Value (SOV)
for the total project. The SOV shall be correlated to the Construction
Schedule. The SOV shall be formatted per the CSI Master Format structure.
The Contractor may propose an alternate organizational format to the
Contracting Officer for approval.

1. The Schedule of Values shall include:
a. Project name, location, and contract number.
b. Contractor’s name and address.
c. Date of submittal.

2. The SOV shall be arranged in a tabular form with separate columns to
indicate the following for each item listed:
a. Generic name.
b. Related specification section, if applicable.
c. Name of subcontractor, if applicable.
d. Name of manufacturer or fabricator, if applicable
e. Name of supplier, if applicable.
f. Change orders (modifications) that have affected value, if applicable.
g. Dollar value.
h. Percentage of Contract sum rounded to the nearest percent, adjusted
to total 100 percent.

3. The SOV breakdown shall breakdown the Contract sum in sufficient detail
to facilitate continued evaluation of applications of payment and progress
reports. Break principal subcontract amounts down into several line items.

4. SOV amounts shall be rounded to the nearest whole dollar. The total of
all SOV amounts shall equal the Contract sum.

C. Contractor Applications for Payments: The Contracting Officer shall provide
the Contractor with his/her requirements for submitting applications for
payment. The application for payment may include, but is not limited to: lien
waivers for work paid to date, receipts or vouchers for payment of labor,
budget cost report, listing of stored materials, and any other supporting data
requested by the Contracting Officer.

1. Initial Application for Payment: Actions and submittals that must precede
or coincide with submittal of the first application for payment include the
following:
a. List of subcontractors.
b. List of principal suppliers and fabricators.
c. Schedule of Values.
d. Contractor’s construction schedule.
e. Submittal schedule.

2. Final Payment Application: Actions and submittals that must precede or
coincide with submittal of the final application for payment include the
following:
a. Completion of project closeout requirements.
b. Completion of items specified for completion after substantial
completion.
c. Transmittal of Record Documents and other required project
construction records to Government.
d. Proof that taxes, fees and similar obligations have been paid.
e. Removal of temporary facilities and services.
f. Removal of surplus materials, rubbish, and similar elements.
g. Release of claims.

D. Request for Information (RFI): If a question, information, or clarification
regarding any part of the Contract or FBOP Requirements is needed, the
Contractor will submit a Request for Information (RFI) to the Contracting
Officer in accordance with the following RFI submission process:

1. The Contractor shall submit a written, signed and dated RFI to the
Contracting Officer.

2. Each RFI shall be numbered sequentially using a unique series of
numbers for document control purposes.

3. The Contractor shall allow a reasonable amount of time from the date of
receipt, for the Contracting Officer’s review and written reply to the RFI.

E. Contract Modifications (Change Orders): When changes are made in the work
that requires an equitable adjustment to the Contract, the Contractor shall
submit to the Contracting Officer a written proposal for adjustment of the
amount of increase or decrease. Each Contract Modification Proposal
(Change Order) shall be numbered sequentially using a unique series of
numbers for document control purposes. With the proposal, the Contractor
shall submit an itemized breakdown in at least the following detail:

1. Material quantities and item cost.

2. Labor costs by material item.

3. Construction equipment cost.

4. Workmen’s compensation and public liability insurance.

5. Overhead.

6. Profit or commission.

7. Employment taxes (FICA and FUTA); no overhead, profit or
commission will be allowed on employment taxes.

8. Request for time extensions (calendar days) if applicable.
If the Contracting Officer determines that an equitable adjustment in time and
dollars is to be made, the contract shall be modified in writing using the
prescribed Standard Form provided by the Contracting Officer.

1.9 TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS

A. The Contractor shall provide the following temporary provisions for the
duration of the contract.

1. Temporary heating and ventilating as necessary to protect materials,
products, and finishes from damage due to temperature or humidity, and
to maintain specified conditions during construction.

2. Temporary field office, with adequate electrical power, lighting, telephone,
fax, heating, and cooling to maintain human comfort.

3. Temporary sanitary facilities. Existing and permanent toilets may not be
used during construction.

4. Temporary barriers, barricades, and similar devices as necessary for
safety and protection of construction personnel and public.

5. Temporary utilities, as necessary to complete the contract:
a. Water Service: Water from the FBOP institution’s existing water
system is available for use without metering and without payment of
use charges. The Contractor shall provide connections and
extensions of services as required for construction operations, and
protect the temporary service from freezing. The Contractor shall
exercise measures to conserve water, and regulate the temporary
system to prevent interference with the Institution’s normal usage.
b. Electric Power Service: Electric power from the FBOP institution’s
existing system is available for use without metering and without
payment of use charges. The Contractor shall provide connections
and extensions of services as required for construction operations.
The Contractor shall exercise measures to conserve electricity, and
regulate the temporary system to prevent interference with the
Institution’s normal usage.

6. Temporary access roads and approaches to serve the construction area.

7. Temporary dust, erosion and sediment controls. These include keeping
streets, drives and walks adjacent to the work site and haul routes clean
and free of dirt, debris and litter caused by construction operations.

1.10 SAFETY AND HEALTH

A. The Contractor is responsible for safety and health on the project. In
performing the work under this contract the Contractor shall:

1. Conform to the specific safety requirements established by this contract;

2. Comply with the safety rules of the FBOP institution that concern related
activities not directly addressed in this contract;

3. Take all reasonable steps and precautions to prevent accidents and
preserve the life and health of Contractor and Government personnel
performing or in any way coming in contact with the performance of this
contract;

4. Take such additional immediate precautions as the Contracting Officer
may reasonably require for safety and accident prevention purposes.

1.11 CONSTRUCTION CLEANING

A. The Contractor shall execute continual cleaning to keep building, site and
adjacent properties free from accumulations of waste materials, litter, debris,
rubbish, windblown debris and foreign substances resulting from construction
operations. The entire work area must be kept free from all debris. The soils
must be free of nails, wires, re-bar and other construction materials. During
and after the construction process there must be no burying of any
construction debris.

B. Remove waste materials, debris, and rubbish from premises and dispose off
site in a lawful manner. Do not dispose of volatile waste such as mineral
spirits, oil, paint thinner in storm or sanitary drains. Do not dispose of wastes
into streams or waterways.

C. If a dispute arises between the Contractor and the Government as to the
responsibility under this Contract for maintaining the premises and
surrounding area free from waste materials, litter and so on; the Government
may clean up; and the Contracting Officer will allocate the cost to the
Contractor via modification to the Contract.

1.12 SUBMITTALS FOR SUBSTITUTION

A. General Requirements: Unless otherwise specifically provided in this contract,
reference to any equipment, material, article, or patented process, by trade
name, make, or catalog number, shall be regarded as establishing a standard
of quality and shall not be construed as limiting competition. Subject to
compliance with specified requirements, the Contractor may, at its option, use
any equipment, material, article, or process, which in the judgment of the
Contracting Officer is equal to that named.

B. Substitutions for Cause: Changes proposed by the Contractor that are
required due to changed Project conditions, such as unavailability of product,
regulatory changes, or unavailability of required warranty items.

C. Substitutions for Convenience: Changes proposed by the Contractor that are
not required in order to meet other Project requirements but may offer
advantage to the Contractor or the Government.

D. Request for Substitutions shall be made on discovery of need for the change,
but not later than 30 days prior to time required for preparation and review of
related substitution submittals. Requests for substitutions shall be submitted
to the Contracting Officer, and clearly marked for Cause or Convenience.

1. Submit four (4) copies, fully identified for product or method being
proposed for substitution, including related Specification Section and
drawing number(s), and fully documented to show compliance with
requirements for substitutions. Include project data/drawings, descriptions
of methods, samples where applicable, detailed comparison of significant
qualities between specified item and proposed substitution, statement of
effect on construction time and coordination with other affected cost
information or proposal, and statement to the effect that proposed
substitution will result in overall work equal to or better than work originally
indicated.

2. Document each request with supporting data substantiating compliance of
proposed substitution with contract documents, including:
a. Manufacturer’s name and address, product, trade name, mode, or
catalog number, performance and test data, and reference standards.
b. Itemized point-by-point comparison of proposed substitution with
specific product, listing variations in quality, performance, and other
pertinent characteristics.
c. Changes required in other Work.
d. Availability of maintenance service and source of replacement parts,
as applicable.
e. Certified test data to show compliance with performance
characteristics specified.
f. Samples, when applicable or requested.
g. Other information as necessary to assist in Contracting Officer’s
evaluation.

3. Properly submitted substitutions that are acceptable to the Contracting
Officer will be included in Contract Documents by modification.

4. Substitutions will not be considered for acceptance when:
a. They are indicated or implied on shop drawings or product data
submittals without a formal request for Contractor.
b. Acceptance will require substantial revision of contract documents.
c. Submittal for substitution request does not include point-by-point
comparison of proposed substitution with specified product.
d. In judgment of Contracting Officer, submittal does not include
adequate information necessary for a complete evaluation.
e. If requested directly by a subcontractor or supplier.

5. Substitute products shall not be ordered or installed without written
acceptance of Contracting Officer.

6. Contracting Officer will determine acceptability of proposed substitutions.

7. No substitutions are permitted after execution of the Contract, except as
allowed by Contract Modification (Change Order).

1.13 QUALITY ASSURANCE

A. Source Limitations: To the greatest extent possible for each unit of Work, and
subject to the restrictions of the Buy American Act, provide products,
materials, or equipment of a singular generic kind from a single source.

B. Compatibility of Options: Where more than one choice is available an options
for Contractor’s selection of a product or material, select an option that is
compatible with other products and materials already selected. Total
compatibility among options is not assured by limitations within contract
documents, but must be provided by Contractor. Compatibility is a basic
general requirement of product/material selections.

1.14 PRODUCT DELIVERY/STORAGE/HANDLING

A. General: Deliver, handle, and store products in accordance with
manufacturer’s recommendations and by methods and means that will prevent
damage, deterioration, and loss, including theft, and protect against damage
from climatic conditions. Control delivery schedules to minimize long-term
storage of products at site and overcrowding of construction spaces. In
particular, provide delivery/installation coordination to ensure minimum holding
or storage times for products recognized to be flammable, hazardous, easily
damaged, or sensitive to deterioration, theft, and other sources of loss.
Damaged or defective items, in the opinion of the COR, shall be replaced at
no cost to the Government.

1.15 WARRANTIES (GUARANTEES)

A. General: The warranty and guarantee provisions of the Contract Clauses
apply to all Work of the contract. In accordance with FAR 52.246.21 Warranty
of Construction, and in addition to any other warranties in this contract, the
Contractor warrants that work performed under this contract conforms to the
contract requirements and is free of any defect in equipment, material, or
workmanship performed by the contractor or any subcontractor or supplier at
any tier. The warranty shall continue for a period of one (1) year from the date
of Project Substantial Completion.

B. Refer to individual specification sections for the determination of units of Work
that are required to be specifically or individually warranted, and for the
specific requirements and terms of those warranties (or guarantees) in excess
of what is required by the Contract Clauses.

1. Submit Special Project Warranty (Guarantee): A warranty specifically
written and signed by Contractor for a defined portion of the Work and,
where required, countersigned by subcontractor, installer, manufacturer,
or other entity engaged by Contractor.

2. Specified Project Warranty: A warranty that is required by contract
documents to be provided for a manufactured product incorporated into
the Work, regardless of whether manufacturer has published a similar
warranty without regard for specific incorporation of product into the Work,
or has written and executed a special project warranty as a direct result of
contract document requirements.

3. Coincidental Product Warranty: A warranty that is not specifically required
by contract documents (other than as specified in these Requirements),
but that is available on a product incorporated into the Work, by virtue of
the fact that manufacturer of product has published warranty in connection
with purchases and uses of product without regard for specific applications
except as otherwise limited by terms of warranty.

1.16 PROJECT CLOSEOUT

A. Substantial Completion: When the Contractor considers the work substantially
complete, submit the following to the Contracting Officer:

1. A written notice that work, or designated portion thereof, is substantially
complete, and request an inspection by the COR and the Contracting
Officer.

2. A punch list of remaining incomplete/non-compliant items shall
accompany this written notice. Prior to the Contractor requesting
substantial completion, the Contractor shall develop a punch list of
incomplete and non-compliant items.

3. Within a reasonable time after receipt of such notice, the Contracting
Officer and COR shall make an inspection to determine the status of
substantial completion.

4. If the Contracting Officer determines that the work is not substantially
complete:
a. The Contracting Officer will promptly notify the Contractor in writing,
giving reasons therefore.
b. The Contractor shall remedy deficiencies in the work and send a
second written notice of substantial completion to the Contracting
Officer.
c. The Contracting Officer and COR will re-inspect the work.
d. The Contractor shall be responsible for any additional inspections by
the Government that are not fault of the Government.

5. When the Contracting Officer determines that the work is substantially
complete, the Contracting Officer will:
a. Request the COR verify the Contractor’s punch list. The Contractor’s
punch list may be amended by the COR with any open issues and any
remaining items from the incomplete/non-compliant list.
b. Request the Contractor to prepare a Certificate of Substantial
Completion on a form approved by the Contracting Officer,
accompanied by the punch list. This form will be used to record the
established start dates for warranties and guaranties. This document
provides for agreement as to the time allowed for completion or
correction of work remaining, the date upon which the FBOP
institution will assume possession of the work. If issued after the
contract completion date, the certificate establishes the date upon
which liquidated damages cease.

B. Final Inspection and Acceptance: The Contractor shall diligently complete all
punch list items before a Final Inspection is scheduled.

1. When the Contractor considers the work complete, he/she shall submit a
written certification to the Contracting Officer stating the Work has been
completed and inspected for compliance with the Contract Documents;
and the Work is ready for final inspection. The Contractor shall give the
Contracting Officer a minimum of ten (10) work days advanced written
notice of the date on which the work will be fully completed and ready for
the Government’s final inspection.

2. The Contracting Officer and the COR shall make an inspection to verify
the status of completion with reasonable promptness after receipt of such
certification.

3. Should the Contracting Officer consider that the work is incomplete or
defective;
a. The Contracting Officer will promptly notify the Contractor in writing,
listing the incomplete or defective work.
b. The Contractor shall take immediate steps to remedy the stated
deficiencies and send a second written certification to the Contracting
Officer when the work is complete.
c. The Contracting Officer and the COR will re-inspect the work.
d. The Contractor shall be responsible for any additional inspections by
the Government that are not fault of the Government.
e. The Contracting Officer will assign monetary value to all punch list
items not completed, and to all required submittals not received, as of
the date of Final Acceptance. The total value of those items shall be
retained and/or deducted from the Contractor’s final payment until the
Contractor demonstrates to the Contracting Officer’s satisfaction that
such items have been completed or corrected.

4. When the Contracting Officer finds that work is acceptable under the
Contract Documents, the Contracting Officer will request the Contractor to
complete all remaining closeout submittals and contract requirements,
including but not limited to: GSA Form 1142 – Release of Claims,
operating and maintenance manuals, record documents, warranties,
guarantees, certificates, clearances, and bonds.

5. When all work is acceptable, the Contracting Officer will issue a Certificate
of Contract Completion, GSA Form 218, or other approved form to the
Contractor for signature.

C. Final Application for Payment: After the work is fully accepted by the
Contracting Officer, the Contractor shall submit the final application for
payment in accordance with procedures and requirements stated in the
Contract requirements. As required by the Contracting Officer, the final
application for payment shall include affidavits that all bills have been paid.
The Contractor’s submission of the final application for payment shall signify
that the work is complete, and that the Contractor has vacated the Project
work site.