Replace Exhibit Panels (Plan/Design/Fabricate/Inst

This is Amendment no. 003 to the previously synopsized Request for Quotations for providing exhibit planning, design, fabrication, and installation of new exhibits to replace outdated and worn exhibit panels in Pearson Air Museum within Fort Vancouver National Historic Site, Vancouver, WA. This amendment is necessary to provide additional questions/answers, as explained below, and to extend the response date.
ADDITIONAL QUESTIONS/ANSWERS provided as follows:
QUESTION 4: What is the available budget for this project?
ANSWER 4: This question was addressed at time Amendment no. 2, in Attachment no. 6, Question 3, which stated the following: Neither the project budget amount or the Government's estimate can be disclosed. As stated in Attachment no. 1, Section 04 - Price Schedule, funds indeed, are limited. The intent is what gets awarded is what is available for this entire project - there is no budget available for post-award change orders. This is why alternative quotes are allowed. Quoters can submit more than one quote in case quoters want to present their "best of the best" at x-price vs. a mid-range or lower, more basic quote with less bells and whistles. NPS strongly encourages submitting an alternative low budget quote along with a standard quote that the quoter would normally submit for a project like this.
QUESTION 5: Which Price Schedule Line Item should we use for Closeout/Warranty Phase costs?
ANSWER 5: Closeout / Warranty costs can be included into the lump sum price for Price Schedule Line Item 3.
QUESTION 6: We noticed that Price Schedule Line Item 4 for Site Visits to Pearson Air Musuem is only included as a statement without a line to write in our price. Which of the three price schedule line items should include the cost of the three site visits?
ANSWER 6: The first two site visits should be included into the lump sum price quoted for Line Item 1. The third and final site visit should be included into the lump sum price quoted for Price Schedule Line Item 3.
QUESTION 7: Although Price Schedule Line tem 4 directs the contractor to assume three site visits, we noticed that Attachment 3-Scope of Work indicates seven site visits. Which correct - the Scope of Work, or the Price Schedule?
ANSWER 7: There are only three site visits for this project. The inclusion of seven site visits in the Scope of Work was an oversight, and should have been corrected to state three site visits. Quoters shall hereby make their own pen-and-ink change to the Scope of Work, changing the number of site visits from seven to three. The price schedule is correct, for including three site visits.
RESPONSE DATE is extended by 1 calendar day, changed from 5pm (PST) on September 17, 2018 to 6pm (PST) on September 18, 2018.
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This is Amendment no. 002 to the previously synopsized Request for Quotations for providing exhibit planning, design, fabrication, and installation of new exhibits to replace outdated and worn exhibit panels in Pearson Air Museum within Fort Vancouver National Historic Site, Vancouver, WA. This amendment is necessary to add Questions/Answers submitted so far, hereby incorporated into the solicitation as Attachment no. 6.
Submit questions to Phaedra Fuller, Contracting Officer at email address Phaedra_Fuller@nps.gov. Date for submitting final questions is 3pm (PST) on Thursday, September 13, 2018.
RESPONSE DATE is 5pm on September 17, 2018.
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This is Amendment no. 001 to the previously synopsized Request for Quotations for providing exhibit planning, design, fabrication, and installation of new exhibits to replace outdated and worn exhibit panels in Pearson Air Museum within Fort Vancouver National Historic Site, Vancouver, WA. This amendment is necessary to add Attachment 4-Exhibit Floorplan and Images, to add Attachment 5-Additional Exhibit Photos, to extend the date for submitting final questions, and to extend the solicitation response date.
The following describes the changes made to the solicitation:
(1) Exhibit Floor Plan and Images is incorporated into this solicitation amendment as new Attachment 4.
(2) Additional Pearson Air Museum (PAM) Exhibit Space Photos is incorporated into this solicitation amendment as new Attachment 5.
Submit questions to Phaedra Fuller, Contracting Officer at email address Phaedra_Fuller@nps.gov. Date for submitting final questions is changed from 3pm (PST) on Wednesday, September 12, 2018 to 3pm on Thursday, September 13, 2018.
RESPONSE DATE is changed from 5pm (PST) on September 16, 2018 to 5pm on September 17, 2018.
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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, and incorporates provisions and clauses are those in effect through Federal Acquisition Circular 2005-100 (effective 8/24/18). Paper copies of this solicitation will not be issued and telephone requests, email requests, or fax requests for the solicitation will not be accepted. It is the contractor's responsibility to be familiar with applicable clauses and provisions. Clauses and provisions can be found at https://www.acquisition.gov/?q=/browse/far/52. This solicitation is a Request for Quotations, numbered as 140P8318Q0078. The NAICS code is 712110 with an associated small business size standard of $27.5 million. This solicitation is for a service (not construction), is a 100% total small business set-aside, and will result in a firm fixed price contract to a single contractor/vendor determined to be responsive and responsible. The Government will consider past performance in determining responsibility.
DESCRIPTION. The National Park Service has a requirement for providing exhibit planning, design, fabrication, and installation of new exhibits to replace outdated and worn exhibit panels in Pearson Air Museum within Fort Vancouver National Historic Site, Vancouver, WA. Work includes labor, materials, equipment, facilities, and travel necessary to provide the development of museum interpretive exhibit planning, design, fabrication, and installation. Exhibits may include, but are not limited to, graphic panels, display cases, lighting systems, photographs, display transparencies, dimensional maps and displays, replicas, and associated structural elements such as display walls, platforms, barriers, and other display support structures. The outdated and worn exhibit elements to be removed consist of 29 exhibit panels and various (but minimal) attached or imbedded A/V or interactive elements. The current exhibit panels are installed around the perimeter of the main hangar that forms the heart of Pearson Air Museum. The space available for this design-build project is constrained by wall murals; aircraft and other existing exhibits on the floor of the hangar as well as suspended above; doors and other circulation spaces; and fire system elements. Within the scope of this project, no museum collection items shall be approved for permanent display, though rotating object display options or reproductions/replicas are acceptable. In addition to the exhibit panels being replaced, there are newer, existing exhibit panels that will remain in the museum. The design and materials proposed as a part of this contract should be complementary to the design and materials utilized for these panels and other existing elements within Pearson Air Museum. The existing panels are mostly high-pressure laminate. The panels being replaced present the chronology and historical highlights of Pearson Field, which focus on the following interpretive themes and events: 1. Early aviation experimentation on the polo and parade ground adjacent to Vancouver Barracks, including Lincoln Beachey¿s 1905 dirigible flight from Portland to Vancouver and activities by early aviators such as Charles Walsh and Silas Christofferson prior to the start of World War I. (1905-1917); 2. The Spruce Production Division and the Vancouver Cut-Up Plant, reflecting innovations in aircraft design and industry and support of the Allied air war effort. (1917-1919); 3. Activities and personnel of the U.S. Army Air Service at Pearson Field, particularly the 321st Observation Squadron. Subthemes include forest fire spotting, aerial photography, crop dusting and Lieutenant Oakley Kelly and Carlton Bond¿s efforts to expand the influence of aviation in the Pacific Northwest. (1923-1941); 4. Notable aviation occurrences involving Pearson Field during the interwar period, such as the 1924 Douglas World Cruiser's stop, 1929 landing of the Soviet ANT-4, and Valery Chkalov¿s completion of the first transpolar flight in 1937. (1923-1941); 5. Air mail and civilian aviation activity, including the development of Pacific Air Transport (the precursor to United Airlines), and the presence of famed early 20th century flight instructor, "Tex" Rankin at Pearson Field (1925-1941).
NOTE: This description does not contain all of the information included in the project Scope of Work. Quoters shall refer to Attachment no. 3, Scope of Work, as well as review all other attachments that comprise the complete solicitation package.
ATTACHMENTS TO THIS SOLICITATION. The complete solicitation package (standard forms and all associated attachments) is available in the Federal Business Opportunities ("FedBizOpps") website, searching by Solicitation number 140P8318Q0078. Once in the synopsis page, look to the right-hand menu for attachments or scroll to bottom. Attachments are as follows: (1) Attachment 1 - Combined Synopsis/Solicitation Full Text; (2) Attachment 2 - DOL Wage 15-5563 Clark County; (3) Attachment 3 - Scope of Work; (4) Attachment A - NPS Standard Exhibit Specs; (5) Attachment B - NPS Accessibility Guidelines; and (6) Attachment C - HFC Style Guide.
PERFORMANCE PERIOD. The entire project, including any post-award deliverables shall be fully completed by February 28, 2020.
SITE VISIT. An organized site visit is not scheduled for this solicitation. Fort Vancouver National Historic Site is open to the public. Directions and hours are posted online at the park's website: https://www.nps.gov/fova/learn/historyculture/pearson.htm. The Pearson Air Museum is located at 1115 East 5th Street, Vancouver, WA 98661. Museum phone number is 360-816-6232. The museum is open Tuesdays through Saturdays, 9am to 5pm (PST). Quoters will not be accompanied by NPS - plan to be on your own for site visit. Send any questions you have, in writing, as instructed above, to the Contracting Officer at email address Phaedra_Fuller@nps.gov.
QUESTIONS REGARDING THIS SOLICITATION must be submitted in writing via email (phone or fax questions will not be accepted). Send email question(s) to Phaedra_Fuller@nps.gov, and reference the solicitation number in the subject line of the email, e.g., "140P8318Q0078/QUESTION." Final questions shall be submitted by 3pm (PST) on Wednesday, September 12, 2018.
WHEN TO SUBMIT QUOTE (RESPONSE DATE): Quote shall be submitted by 5pm (PST) on Sunday, September 16, 2018. It is unusual that the Government has allowed through the weekend to submit quotes in response to this solicitation. It's allowed to provide quoters a few extra day in preparation and submittal of quotes, since this solicitation is being made available near the end of the Government's fiscal year period.
HOW TO SUBMIT QUOTE: Quote shall be submitted by email. Reference the solicitation number (140P8318Q0078) in the subject line of the email. Send to Phaedra_fuller@nps.gov. It is the Quoter's responsibility to ensure that the entire quote package submitted is fully received.
NOTE: This synopsis page contains only a partial amount of information contained in this solicitation. Please refer to the Standard Form 18 and Attachments 1 through 3, and Attachments A through C.
The government reserves the right to cancel this solicitation.
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