Replace Cooling Tower Condenser Pump
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- FA302225Q0314
- Agency
- Air Education and Training Command Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Columbus, Mississippi 39710, United States
- Points of contact
-
- Willie Common willie.common.1@us.af.mil (662) 434-7780
- Jaelin Bankhead carlius.bankhead@us.af.mil (662) 434-3292
- Bryson Cassidy bryson.cassidy@us.af.mil (662) 434-7804
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Air Education and Training Command is soliciting proposals to replace a cooling tower condenser pump at Columbus Air Force Base in Mississippi. The contractor must provide all labor, materials, equipment, and transportation necessary to remove the existing non-functioning centrifugal pump and install a new pump matching the performance specifications of a Bell & Gossett Series HSC3, Model 8x10x17S with 1200 US gallons per minute flow rate and 80 feet of head capacity. The work includes site assessment, pump removal and installation, system testing and balancing, and comprehensive documentation including operations and maintenance manuals. A site visit was scheduled for July 9, 2025, and contractors must complete Controlled Unclassified Information (CUI) training and sign acknowledgment forms to access technical drawings and specifications. The original proposal deadline was extended from July 25, 2025, to August 15, 2025, at 12:00 PM CST, following Amendment 1 which also posted answers to contractor questions.
This procurement is designated as a Total Small Business set-aside under NAICS code 238220 for Plumbing, Heating, and Air-Conditioning Contractors. No current contractors or incumbents are specifically mentioned in the solicitation documents. While specific award values are not disclosed, the project involves a 30-day performance period from material completion, with the government noting an expected 27-week lead time for the new pump delivery and indicating that notice to proceed will not be issued until after pump delivery to the contractor. The work will be performed at Building 268 of Columbus Air Force Base in Columbus, Mississippi, and contractors must comply with Service Contract Act wage determinations and obtain necessary base entry authorizations. The government has indicated a preference for Bell and Gossett as the pump manufacturer and will retain salvage rights to the existing pump motor before new installation.
Notice text
3 versions
Update #3 · Latest ·
Post: 2: This post is post the answer to the RFI question 6.
6. The expected approximate lead time for the new pump is 27 weeks (after submittal approval). Please confirm the NTP will not be issued by the Government until after the pump is delivered to the Contractor and onsite. Once we receive the manufacture delay letter, a suspension of work would be issued.
It will also be posted in the attachment section as RFI Answers 7152025R
The point of contact information has been updated fron Jalien Bankhead to Bryon Cassidy.
________________________________________________________________________________________________________
Post 1
This post was made to post the RFI answers, update the proposal due date from July 25, 2025 to August 15, 2025 at 12:00 CST, and to the following attachments: Drawings, Revised Statement of Work dated 17 July 2025, and an image document.
NOTE: Contractors/Offerors must complete CUI Training Slides; sign and return the "MFR Contractor CUI Training Acknowledgment for Solicitations" attachment to gain access to drawings and other associated CUI documentation. Once the POC has received your signed MFR, please request access to the locked documents through SAM.gov. Your MFR will be reviewed and access to the lock SAM.gov documents will be granted accordingly. Proposals will be submitted electronically.
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The Contractor must provide all, labor, material, equipment, and transportation required to replace a condenser pump circulating condenser water from the cooling towers supporting building 268 of Columbus AFB, MS. Perform all work according to the Statement of Work (SOW), the Project Image Document, and all related AF requirements and other codes and references.
Site Visit, RSVP, and Base Entry: The Government invites you to a site visit on, 9 July 2025 at 1:00 PM CST. Attendance is highly encouraged but not mandatory. Please note that registration is required by 9:00 PM CST on 7 July 2025. To register, please email the POC requesting a DoD Safe drop-off link to securely upload your completed Entry Authorization Listing (EAL) document (found in the list of SAM.gov attachments). If you do not contact the POC by 9:00 AM CST on 7 July 2025, you will not be able to attend the site visit.
Identification: All attendees must bring a valid photo ID.
Vehicle Requirements: If driving on base, please ensure the driver has driver's license, vehicle registration, and proof of insurance.
IMPORTANT: All contractors should arrive at Columbus AFB’s Visitors Center early and wait for a 14th Contracting Squadron representative to arrive and lead them to the site visit location. The representative will leave the visitors center at 1:00 pm.
Additional Info: All RFIs must be submitted NLT 1200 PM CST, on 15 July 2025.
Update #2 ·
Amendment 1
This amendment was made to post the RFI answers, update the proposal due date from July 25, 2025 to August 15, 2025 at 12:00 CST, and to the following attachments: Drawings, Revised Statement of Work dated 17 July 2025, and an image document.
NOTE: Contractors/Offerors must complete CUI Training Slides; sign and return the "MFR Contractor CUI Training Acknowledgment for Solicitations" attachment to gain access to drawings and other associated CUI documentation. Once the POC has received your signed MFR, please request access to the locked documents through SAM.gov. Your MFR will be reviewed and access to the lock SAM.gov documents will be granted accordingly. Proposals will be submitted electronically.
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------
The Contractor must provide all, labor, material, equipment, and transportation required to replace a condenser pump circulating condenser water from the cooling towers supporting building 268 of Columbus AFB, MS. Perform all work according to the Statement of Work (SOW), the Project Image Document, and all related AF requirements and other codes and references.
Site Visit, RSVP, and Base Entry: The Government invites you to a site visit on, 9 July 2025 at 1:00 PM CST. Attendance is highly encouraged but not mandatory. Please note that registration is required by 9:00 PM CST on 7 July 2025. To register, please email the POC requesting a DoD Safe drop-off link to securely upload your completed Entry Authorization Listing (EAL) document (found in the list of SAM.gov attachments). If you do not contact the POC by 9:00 AM CST on 7 July 2025, you will not be able to attend the site visit.
Identification: All attendees must bring a valid photo ID.
Vehicle Requirements: If driving on base, please ensure the driver has driver's license, vehicle registration, and proof of insurance.
IMPORTANT: All contractors should arrive at Columbus AFB’s Visitors Center early and wait for a 14th Contracting Squadron representative to arrive and lead them to the site visit location. The representative will leave the visitors center at 1:00 pm.
Additional Info: All RFIs must be submitted NLT 1200 PM CST, on 15 July 2025.
Update #1 ·
The Contractor must provide all, labor, material, equipment, and transportation required to replace a condenser pump circulating condenser water from the cooling towers supporting building 268 of Columbus AFB, MS. Perform all work according to the Statement of Work (SOW), the Project Image Document, and all related AF requirements and other codes and references.
Site Visit, RSVP, and Base Entry: The Government invites you to a site visit on, 9 July 2025 at 1:00 PM CST. Attendance is highly encouraged but not mandatory. Please note that registration is required by 9:00 PM CST on 7 July 2025. To register, please email the POC requesting a DoD Safe drop-off link to securely upload your completed Entry Authorization Listing (EAL) document (found in the list of SAM.gov attachments). If you do not contact the POC by 9:00 AM CST on 7 July 2025, you will not be able to attend the site visit.
Identification: All attendees must bring a valid photo ID.
Vehicle Requirements: If driving on base, please ensure the driver has driver's license, vehicle registration, and proof of insurance.
IMPORTANT: All contractors should arrive at Columbus AFB’s Visitors Center early and wait for a 14th Contracting Squadron representative to arrive and lead them to the site visit location. The representative will leave the visitors center at 1:00 pm.
Additional Info: All RFIs must be submitted NLT 1200 PM CST, on 15 July 2025.
Attachments
| File | Type | Posted |
|---|---|---|
| RFI Answers 7152025R.docx | DOCX document | |
| ATT 6- RFI Answers.docx | DOCX document | |
| ATT 9- Contractors CUI Training Slides.pptx | PPTX presentation | |
| Amd 1 Replace Cooling Tower Condenser Pump Combo.pdf | ||
| ATT 7- SOW Rev. 2, 17 July 2025.pdf | ||
| ATT 10- MFR Contractor CUI Training Acknowledgment for Solicitations.pdf | ||
| ATT 8- Image Document.pdf | ||
| ATT 4 - EAL Form.pdf | ||
| ATT 1 - Statement of Work.pdf | ||
| ATT 3 - SCA Wage Determination.pdf | ||
| ATT 2 - Provisions Clauses CLS.pdf | ||
| Replace Cooling Tower Condenser Pump Combo.pdf |
Show all 12
Notice history
| Notice | Type | Posted |
|---|---|---|
| Replace Cooling Tower Condenser Pump | Award Notice | |
| Replace Cooling Tower Condenser Pump | Solicitation |
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