Replace and dispose of 136 air conditioning filters at Fort Yuma Service Unit

The Department of Health and Human Services Indian Health Service is seeking qualified contractors to replace and dispose of 136 air conditioning filters at the Fort Yuma Service Unit in Winterhaven, California. This is a sources sought notice designed to conduct market research and assess vendor capabilities rather than a formal solicitation for proposals. Interested firms must demonstrate qualifications as authorized distributors with manufacturer documentation, provide detailed capability statements, and self-certify eligibility under the Buy Indian Act as Indian Economic Enterprises (ISBEE). Vendors must be registered in the Systems for Award Management (SAM) and complete an IHS Indian Economic Enterprise Representation form to be considered. The response deadline for interested vendors is January 23, 2026 at 1:00 PM local time, and this notice emphasizes that firms should not submit pricing information or quotes at this stage.

This procurement carries no set-aside designation beyond the Buy Indian Act compliance requirements, which prioritize Indian Small Business Economic Enterprises as potential vendors. No incumbent contractor or award value has been identified in the sources sought notice. The work involves replacing and disposing of 136 air conditioning filters in accordance with manufacturer requirements, covering a specific quantity of equipment at a single facility. The procurement falls under NAICS Code 333415 for Air-Conditioning and Warm Air Heating Equipment Manufacturing. Vendors must ensure they are authorized distributors and avoid "gray market" items, with eligibility and ownership requirements that must be maintained throughout the entire contract performance period.