Repair of Receiver/Transmitter for HC-144 Aircraft

This Special Notice constitutes the only solicitation. A written solicitation will not be issued. Solicitation Number 70Z03824QL0000017 is issued as a Special Notice of Intent to Award to Telephonics Corporation (CAGE Code 64694), for the Repair of the below Receiver/Transmitter to support the HC-144 Aircraft:

NSN                                Part Number                        Nomenclature                    QTY

5836-01-HS1-9298        737-4000-001                    Receiver/Transmitter                    2

At the time of award, the USCG intends to have two (2) repairs completed for the components/items specified in Line item 1.  The USCG may require additional repairs for up to thirteen (13) components/items for a maximum quantity of fifteen (15) at the same price as the original order for Line item 1, for up to three hundred and sixty-five (365) after the initial award date**Please note that if the USCG chooses to exercise any optional quantity modifications, such modifications will be issued unilaterally to the contractor. 

All items must be repaired in accordance with (IAW) Original Equipment Manufacturer (OEM), specifications to include the latest revisions, updates and service bulletins. The OEM for these items is Telephonics Corporation, (Cage Code 78711). 

Any vendor, except the OEM or a Production Approval Holder (PAH), repairing/overhauling/modifying Coast Guard aircraft components MUST be FAA 145 certified and perform at least fifty percent (50%) of the work at their company’s FAA certified facility. Unless otherwise instructed by the Contracting Officer, awards for the repair or overhaul of Coast Guard aircraft repairable components shall only be awarded directly to service vendors who have been deemed fully capable of performing such services by division level command-appointed Coast Guard Engineers or Equipment Specialists. Vendors who do not meet the above stated capability requirement will not be considered and should not respond to this solicitation/ request for quote (RFQ).

Incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-01, effective 14 November 2023. The applicable North American Industry Classification Standard (NAICS) Code is 488190.  The small business size standard is $40M.

The following attachments apply to this solicitation:

Attachment A – Terms and Conditions

Attachment B – Statement of Work

Attachment C – Redacted Justification for Other Than Full and Open Competition

It is anticipated that a Sole Source Purchase Order will be awarded as a result of this notice pending the availability of funds. It is the Government’s belief that Danbury Mission Technologies is the only potential OEM Authorized source with access to the required proprietary technical and engineering data to provide the repair of the above identified Receiver/Transmitter. Concerns having the expertise and required capabilities to provide these parts are invited to submit complete information discussing the same within ten (10) calendar days from this posting. Vendors who do not meet the capability requirement will not be considered. The notice of intent will not be extended or the award delayed for a vendor to submit their data for capability determination or for registration in beta.SAM.gov.

The closing date for this intent to award notice is 20 Nov. 2023 at 4:00 pm ET.  Point of contact for this intent to award notice is Allison.T.Meads@uscg.mil. Please indicate 70Z03824QL0000017 in the subject line.

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time- consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance.  Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the Ombudsman.  The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program.

Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government.  The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed.  To be timely protests must be filed within the period specified in FAR 33.103(e).  Formal protests filed under the OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer or by hand delivery to the Contracting Officer.

Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.