Repair and Refurbishment of Sumitomo Coldheads
Closed Pre-Solicitation Posted
- Solicitation number
- FA875125Q0109
- Agency
-
Air Force Research Laboratory
Air Force Materiel Command, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Rome, New York 13441, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Air Force Research Laboratory is seeking repair and refurbishment services for three Sumitomo cryogenic coldheads that are part of a superconducting nanowire single photon detector (SNSPD) system. The work requires on-site "hot swap" replacement by a Sumitomo-trained technician, as one coldhead has failed and the other two are due for scheduled maintenance. The government intends to award a sole source contract to Sumitomo Cryogenics of America, Inc. in Allentown, Pennsylvania, based on their determination that no other source can perform this specialized repair due to the custom nature of the equipment and proprietary intellectual property involved. While this is structured as a sole source procurement, all responsible sources may submit capability statements or proposals that demonstrate clear and convincing evidence that competition would be advantageous to the government in future procurements. All inquiries must be directed to Jenna.Tarbania@us.af.mil, with responses due by June 24, 2025.
This procurement does not utilize any set-aside designations and falls under NAICS code 811210 with a small business size standard of $34 million in annual receipts. Sumitomo Cryogenics of America, Inc. is identified as the intended sole source contractor given their proprietary manufacturing and technical expertise with these specialized cryogenic systems. The contract involves servicing three coldheads total, with the government anticipating an award date on or before July 31, 2025. No specific contract value or budget range has been disclosed in this pre-solicitation notice, and the agency will prepare a Sole Source Justification to accompany the subsequent Notice of Award in accordance with applicable regulations.
Notice text
This is a Notice of Proposed Contract Action under the FAR Part 12 Acquisition of Commercial Items and FAR Part 13 Simplified Acquisition Procedures. This notice is for information only; a solicitation will not be issued. THIS IS NOT A REQUEST FOR QUOTATION. No contract will be awarded on the basis of offers received in response to this notice. The associated North American Industry Classification System (NAICS) code is 811210 with a small business size standard of $34M in annual receipts.
The Government’s superconducting nanowire single photon detector (SNSPD) system requires a “hot swap” replacement of three (3) cryogenic coldheads manufactured by Sumitomo Cryogenics of America, Inc. Replacement must be done on site by a Sumitomo trained technician.
The Government intends to negotiate a sole source contract with Sumitomo Cryogenics of America, 1833 Vultee Street, Allentown, PA.
The Government has determined that no other source can make this repair. The coldheads are a custom product manufactured by Sumitomo and they contain custom parts and IP that are not readily available from any other source. The coldheads swap is a required maintenance to their operation. One coldhead has failed and the other two are due for repair. The required action must be performed by a Sumitomo trained technician.
This is a notice of proposed contract action and not a request for competitive proposals; however, all responsible sources may submit a capability statement or proposal, which shall be considered by the agency. All inquiries should be sent by email to Jenna.Tarbania@us.af.mil. Responses must be submitted by the date/time listed on the notice. Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government in future procurements.
Responses received will be evaluated; however a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. The Government anticipates an award date on or before 31 July 2025.
A Sole Source Justification will be attached to the subsequent Notice of Award in accordance with applicable regulation.
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