Rental car service
Closed Solicitation Posted
- Solicitation number
- PR16133261
- Agency
-
US Embassy Quito
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 532112 Passenger Car Leasing
- Place of performance
- Quito Pichincha Ecuador
- Points of contact
-
- Matthew Madden quitoprocurement@state.gov +59323985231
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State, US Embassy Quito, seeks a three-month lease of five vehicles—three full-size SUVs with manual transmission and 1.5-liter gasoline engines, and two mid-size SUVs with manual or automatic transmission and 2.0-liter gasoline engines—with proposals due August 10 at 4:00 p.m. Quito time and questions due July 29 at 12:00 p.m. Quito time.
Place of performance is Ecuador, with vehicles to be delivered and available in Quito, Guayaquil, and Manta. The vehicles must be semi-used, maintained locally with spare parts available at reasonable cost, and leased with monthly mileage allotments of 3,000 kilometers or higher per vehicle. All rental rates must include extended loss-damage waiver and liability protection.
The rental company must provide scheduled vehicle maintenance, annual registration coverage, 24/7 assistance, total insurance with no deductible on incidents, and permanent unit replacements within 72 hours of request. Spare vehicles must be supplied for any scheduled maintenance exceeding eight hours. Payment terms are net 30 days after monthly invoice submission through the Embassy platform, with invoicing due after service delivery.
The NAICS code is 532112, Passenger Car Leasing, and the PSC code is W023. No set-aside applies. Late proposals will not be considered.
Notice text
The US Government needs leasing services for five vehicles for a period of three months. Vehicles description as follows:
- Three (3) SUV regular size manual transmission, AC, full-gasoline engine 1.5 LT or superior, and
- Two (2) SUV mid-size manual or automatic transmission, AC, full-gasoline 4x2 engine 2.0 LT or superior
The Vehicles' lease terms must include a monthly mileage of 3,000km or higher, each. Vehicles must be capable of being maintained in Ecuador with spare parts available locally at reasonable cost and should be covered by the local rent company. Rates must include extended LDW and liability protection. Vehicles will be driven by Embassy partners on a daily basis.
Security / Special Requirements
- Semi-used vehicles
- Units must be delivered and available in the main cities of Ecuador: Quito, Guayaquil and Manta
- Service must include scheduled vehicle maintenance covered by rental company.
- Vehicle annual registration fees must be completed and covered by rental company.
- Spare vehicles must be granted for replacement during scheduled maintenance that exceeds 8 hours.
- Rental companies must offer 24/7 assistance for maintenance or other requests
- Rental company must offer permanent unit replacements after 72 hours of request.
- Rental company must offer total insurance coverage for these units, with no deductible charges in case of an incident.
Payment terms: Credit of 30 days after monthly invoice submission within the Embassy platform. The invoice must be submitted after the service is received.
Submit any questions related to this matter to quitoprocurement@state.gov no later than July 29, 12:00pm, Quito time. Submit your proposal no later than August 10, 4:00pm Quito time. Late proposals will not be considered
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