Renewal service agreement cytek aurora 5 laser W/loader

This notice is a Combined Synopsis/Solicitation for commercial items using Simplified Acquisition Procedures. This acquisition will be made in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 “Streamlined Procedures for Evaluation and solicitation for commercial Items,” as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation (a written solicitation will not be issued) and quotes are being requested. The Solicitation number is RFQ-NIAID-25-2252898 and the solicitation is issued as a Request for Quotes (RFQ).

This acquisition will be processed under FAR Part 13 Simplified Acquisition Procedures (SAP). The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-01, November 12, 2024.

The North American Industry Classification System (NAICS) code for this procurement is 811210, Electronic and Precision Equipment Repair and Maintenance, with a small business size standard of $34 million. The requirement is being competed full and open competition, un-restricted, and without a small business set-aside.

The Laboratory of Parasitic Diseases (LPD) at the National Institutes of Allergy and Infectious Disease (NIAID), National Institutes of Health (NIH), conducts basic and applied research on the prevention, control, and treatment of a variety of parasitic and bacterial diseases of global importance. The Cytek Aurora 5 Laser Cytometer plays a vital role in all sections of the LPD, and a preventative maintenance service contract is essential for keeping it in working order.

The LPD is procuring a renewal service contract to provide coverage for parts and service for any required maintenance of the Cytek Aurora Flow cytometer with lasers, sample loader, and computer workstation during the one-year period of performance specified in the order. The coverage applies to the instrumentation and system software, and includes labor, travel expenses, living expenses and parts.

The specific equipment information is below:

• Cytek Aurora 5 Laser SN: U0562
• Sample Loader (1.5 and 2.0) SN: CD171

The Contract will provide the Premium Service Plan to include:

One (1) Year Service Cytek Aurora 5 Laser with loader - UV/V/B/YG/R as follows:

• Two preventive maintenance inspections per year.
• All non-consumable parts, travel, and labor for repair visits.
• 24-hour (maximum) response time for technical support and 48-hour (maximum) response time for non-functional instruments, with escalation to the top of our priority field service job queue.
• On-site and remote assistance, including assistance with panel design, data analysis, assay optimization and troubleshooting, and general scientific consultation (“TAS assistance”), by a dedicated regional Technical Applications Specialist (TAS).
• Unlimited telephone technical support.

*Third-party vendors must include their guaranteed response time for Technical Support, response time for repairs, and priority escalation procedures.

* Documentation of Original Manufacturer trained technicians is required from Third Party vendors.

Payment Terms: Quarterly in Arrears.

Period of Performance: 04/07/2025 to 04/06/2026.

Place of Performance: NIH, Bethesda, MD 20892

FOB: Destination

The government intends to award a firm fixed price purchase order to the responsible contractor as a result of this RFQ that will include the terms and conditions set forth herein.  The award will be based on the following: technical capability to meet the requirements and price.

By submitting a quote in response to this solicitation, vendor is accepting the following terms and conditions:

The following FAR provisions apply to this acquisition:

FAR 52.212-1 Instructions to Offerors Commercial Items (SEP 2023)

FAR 52.212-3 Offerors Representations and Certifications - Commercial Items (MAY 2024)

FAR 52.204-7 System for Award Management (OCT 2018)

(Offerors must complete annual representations and certifications on-line at http://www.sam.gov/ in accordance with FAR 52.212-3 Offerors Representations and Certifications- Commercial Items (Please ensure FAR 52.209-2 -- Prohibition on Contracting with Inverted Domestic Corporations--Representation. (Nov 2015) is updated in your SAM record)

FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements – Representation (JAN 2017)

52.204–26 Covered Telecommunications Equipment or Services-Representation

(OCT 2020) *** Must complete representation if attached to this solicitation- see attachment 52.204-26

The following FAR contract clauses apply to this acquisition:

FAR 52-212-4 Contract Terms and Conditions Commercial Items (NOV 2023)

FAR 52-212.5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (NOV 2024)

*The applicable subparagraphs of FAR52.212-5 are included in the attachment to this posting.

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

FAR 52.204-13 System for Award Management Maintenance (OCT 2018)

FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

FAR 52.217-8 Option to Extend Services (NOV 1999)

HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations (December 2015)

FAR 52.252-2 -- Clauses Incorporated by Reference. (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:  http://farsite.hill.af.mil/vffara.htm

By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the System for Award Management (SAM) database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation (www.sam.gov).

Copies of the above-referenced provisions and clauses are available from http://www.acquisition.gov/far/loadmainre.html & http: //www.hhs.gov/regulation/index.html or, upon request, either by telephone or fax.

Submission shall be received not later than December 30, 2024 @ 12:00pm EST

All quotations and required documents must be submitted via the NIAID electronic Simplified Acquisition Submission System (eSASS) website at https://esass.nih.gov. All vendors must register in the eSASS system to submit a quotation. Instructions on how to register / submit quotes are included on the website.  Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). All responsible sources may submit an offer that will be considered by this Agency.