Renewal of annual service/maintenance agreement for the Physical Electronics PH
Closed Special Notice Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 89243325NFE000212
- Agency
-
National Energy Technology Lab
Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 334516 Analytical Laboratory Instrument Manufacturing
- Points of contact
- More information
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Energy's National Energy Technology Laboratory (NETL) has issued a Special Notice announcing its intent to award a sole source contract to RBD Instruments, Inc. for renewal of an annual service and maintenance agreement for Physical Electronics PHI SAM 590 and PHI 548 UHV Systems. The contract will cover a base period from September 16, 2025 to September 15, 2026, with four additional one-year option periods available. NETL intends to proceed with this sole source procurement under Federal Acquisition Regulation Part 13 Simplified Acquisition Procedures. The maintenance services include one on-site visit, unlimited technical support, and factory repairs, excluding original equipment manufacturer repairs and consumables. This notice was posted on July 24, 2025, with responses due by August 8, 2025.
The purpose of this Special Notice is to provide transparency regarding NETL's intent to sole source this maintenance contract while allowing other potential contractors to demonstrate their capabilities if they believe they can meet the requirements. NETL justifies the sole source approach based on market research indicating that RBD Instruments is the only known source capable of maintaining these PHI systems due to proprietary hardware and software components. Any interested parties who believe they can fulfill the requirements must submit written evidence of their capabilities to Contract Specialist Shannon Lynch via email by 1:00 PM Eastern Time on August 8, 2025. Telephone responses will not be accepted, and this notice does not constitute a request for quotes or proposals. The government reserves full discretion to determine whether to proceed with competitive procurement based on any responses received. Information submitted will be used solely to evaluate whether a competitive procurement should be conducted instead of the planned sole source award.
Notice text
Notice of Intent to Sole Source for the renewal of annual service/maintenance agreement for the Physical Electronics PHI SAM 590 and PHI 548 UHV Systems. The base contract period will be September 16, 2025 to September 15, 2026 with an additional four one year option periods.
In accordance with Federal Acquisition Regulation (FAR) Part 13, Simplified Acquisition Procedures, the Department of Energy (DOE), National Energy Technology Laboratory (NETL) intends to award a purchase order on a sole source basis to RBD Instruments, Inc. to renew the annual service/maintenance agreement for Physical Electronics PHI SAM 590 and PHI 548 UHV Systems, for the contract period of September 16, 2025 to September 15, 2026. Maintenance includes one (1) on-site visit and unlimited technical support and factory repairs, not including factory repair of original equipment manufacturer (OEM) equipment or purchase of consumables. This is considered a sole source to RBD Instruments because, to the best of the NETL’s knowledge, based on market research conducted RBD Instruments is the only known source that can maintain the PHI systems. The instruments contain proprietary hardware that can only be serviced by RBD Instruments. The instruments also utilize RBD designed proprietary software. No known potential alternate sources exist which could satisfy NETL's requirement
This notice of intent is not a request for quote/proposal. Any interested party that believes it can meet the NETL requirement described herein may identify themselves and must provide evidence of their capability to fulfill the requirement being requested by 13:00 PM ED on 08/08/2025. Responses must be submitted in writing to the Contract Specialist Shannon Lynch, via email at shannon.lynch@netl.doe.gov no later than the time and date noted above. Telephone responses and requests will not be received.
A determination by the Government not to compete this requirement based on responses to this notice is solely within the discretion of the Government. Information received will be considered solely for determining whether to conduct a competitive procurement.
Notice history
| Notice | Type | Posted |
|---|---|---|
| Physical Electronics Maintenance Contract Renewal | Award Notice | |
| This notice | Special Notice |
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