Remanufacture of C-5 Primary and Secondary Heat Exchanger(s)

The United States Air Force through Air Force Sustainment Center (AFSC), Tinker AFB 73145 is contemplating the Remanufacture of C-5 Primary and Secondary Heat Exchanger(s).  The contractor shall provide all labor, facilities, equipment and all material to accomplish remanufacture.  The work encompasses the disassembly cleaning, inspection, maintenance re-assembly, testing, and finishing actions required to return the item to a like-new condition in accordance with the solicitation requirements and all attachments.  A firm fixed price Indefinite Delivery Requirements type contract is contemplated with a One 3-year Basic and One -2 Year Options period.   

The requirements set forth in this notice are defined per Purchase Request FD20302501166 as follows:

Written response is required.

Item 0001: Heat Exchanger, Air, One 3-Year Basic and One -2 Year Option Period; NSN: 1660-00-456-8545 P/N 184720-4-1.

Year                         Estimated Qty                                           

3-year Basic             30                                                                

2-year Option           20                             

                         

NSN: 1660-00-456-8545:

Function:  The heat exchanger precools hot bleed air for use in a compressor in the environmental control system.

Dimensions:  14.75” h x 27.15” w x 29.75” l and weighs 66.40 lbs.  Material:  Steel, aluminum and various materials

Delivery:  The proposed delivery schedule, based on the current need and demands is to deliver 1ea every 30 days ARO and Reps. Early delivery is acceptable. This will best meet the needs of the war-fighter.

Ship To:  DLA DISTRIBUTION DEPOT OKLAHOMA

3301 F AVE CEN REC

BLDG 506 DR 22

TINKER AFB, OK

73145

USA.

Item 0002: Heat Exchanger, Air, One 3-Year Basic and One -2 Year Option Period; NSN: 1660-00-456-8546 P/N 184730-1-1.

Year                         Estimated Qty       

3-year Basic             30                                                   

2-year Option           20                                                     

Item 0003: Over and Above. To be negotiated.

Item 0004: Data (Not Separately Priced)

NSN: 1660-00-456--8546:

Function:  Tubular type heat exchanger used to cool engine bleed air for ACFT environmental system.

Dimensions: 15.75” h x 29.50” w x 33.88” l and weighs 40.90 lbs.  Material:  Aluminum, steel and various materials.

Delivery:  The proposed delivery schedule, based on the current need and demands is to deliver 1ea every 30 days ARO and Reps. Early delivery is acceptable. This will best meet the needs of the war-fighter.

Ship To:  DLA DISTRIBUTION DEPOT OKLAHOMA

3301 F AVE CEN REC

BLDG 506 DR 22

TINKER AFB, OK

73145

USA.

Duration of Contract Period: 5 Year Requirements Contract (3 Year Basic – One 2 Year Options Period)

Qualification Requirements: QUALIFICATION REQUIREMENTS APPLY.  Interested vendors that have not been previously qualified for this acquisition must submit a Source Approval Request (SAR) package to the Source Development, Small Business Office at 405-739-7243.  As prescribed in FAR 9.202(e), the contracting officer need not delay a proposed award in order to provide a potential offeror with an opportunity to demonstrate its ability to meet the standards specified for qualification. 

Part requires engineering source approval by the design control activity in order to maintain the quality of the part.  Existing unique design capability, engineering skills, and manufacturing knowledge by the qualified source(s) require acquisition of the part from approve sources. 

Current Approve Sources/Set Aside include:

AEROKOOL AVIATION                                           Cage:1A821

DRAKE AIR, INC                                                     Cage:0GDJ0

HONEYWELL INTERNATIONAL INC                      Cage:70210

In order to receive any technical data related to this acquisition, offerors must send an email request to morgan.mcgarity@us.af.mil. Release of any data is subject to applicable data rights. The request shall be on company letterhead and include the applicable solicitation number, the specific data needed (including TO and/or drawing numbers), and a copy of the current, approved DD Form 2345. The form, including instructions for completing the form, is available at: http://www.dtic.mil/whs/directives/infomgt/forms/forminfo/forminfopage2220.html.

The Government is not responsible for incomplete, misdirected, or untimely requests.**

Some units of items listed in Section B may, upon disassembly and/or inspection, be determined to be beyond repairable limits specified in the Work Specification and/or Technical Orders. Any cost for work performed by the Contractor, prior to determination that such equipment is beyond repairable limits, shall be included in the unit price(s) of the listed item(s). Condemned units will not be counted as production.

Export Control:  N/A

The RMC is R2/C. 

The Government intends to issue solicitation on or about 8 April 2025 with a closing response date of 8 June 2025 and estimated award date of on or about 8 October 2025.  This notice does not in itself represent the issuance of a formal request for proposal and is not intended to be taken as such.

Based upon market research, the Government will not be using policies contained in Part 12, Acquisition of Commercial Items, in its solicitation for the described supplies or services.  However, interested parties may identify to the contracting officer their interest and capability to satisfy the Government's requirement with a commercial item within 15 days of this notice. 

All questions regarding this notice are to be submitted in writing via E-mail.  All questions submitted to this office are subject to be posted in this notice along with the appropriate response(s).  Vendor identities will not be disclosed.  Prospective offerors must comply with all the requirements of the solicitation and any attachments thereto to be considered responsive.  All offerors are to specify in their response whether they are a large business, small business, small disadvantaged business, 8(a) concern, women-owned small business, HUBZone small business, veteran-owned small business or service-disabled veteran-owned small business.  Also offerors must specify whether they are a U.S. or foreign-owned firm.

APPLICABLE TECHNICAL ORDERS

Specific Technical Orders

PART NUMBER            REMANUFACTURE MANUAL/              TITLE/REVISION AND/OR OTHER

TO NUMBER                                         DIRECTIVES (AFTO FORM 252)

184720-4-1                    15A4-55-3                                             Overhaul instruction with IPB Primary Heat Exchanger

184730-1-1                    15A4-56-3                                             Overhaul Instructions with IPB, Secondary Heat Exchanger

General Technical Orders

TO NUMBER     DATE                                       TITLE     

00-5-1               14 JANAUARY 2021                  AF TECHNICAL ORDER SYSTEM           

00-5-3               11 AUG 2021                            AF TECHNICAL ORDER LIFE CYCLE    MANAGEMEN    

00-35D-54         15 APRIL 2021                          USAF DEFICIENCY REPORTING, INVESTIGATION

AND RESOLUTION

OTHER PUBLICATIONS FOR INFORMATION PURPOSES ONLY

NOTE:  These publications are for information purposes only.

Air Force Manuals

DOCUMENT NUMBER              DATE                           TITLE

AFI 23-101                                12 DECEMBER 2016     AIR FORCE MATERIAL MANAGEMENT

AFMAN 23-122                           15 APRIL 2021               MATERIEL MANAGEMENT PROCEDURES

FORM NUMBER                       TITLE

SF 364                                      REPORT OF DISCREPANCY

SF 368                                      QUALITY DEFICIENCY REPORT

DD1574                                    SERVICEABLE TAG – MATERIEL

DD1574-1                                 SERVICEABLE LABEL – MATERIEL

DD1577-2                                 UNSERVICEABLE (REPAIRABLE) TAG – MATERIEL

DD1577-3                                 UNSERVICEABLE (REPAIRABLE) LABEL – MATERIEL

DD1577                                    UNSERVICEABLE (CONDEMNED) TAG – MATERIEL

DD1577-1                                 UNSERVICEABLE (CONDEMNED) LABEL – MATERIEL

DD1575                                    SUSPENDED TAG – MATERIEL

DD1575-1                                 SUSPENDED LABEL – MATERIEL

AFMC FORM 158                      PACKAGING REQUIREMENTS

CONTRACTOR DOCUMENTS

PART NUMBER                        DRAWING NUMBER                 TITLE AND DATE

N/A                                           N/A                                           N/A

OMBUDSMAN (AUG 2005) (An Ombudsman has been appointed to hear concerns from offerors or potential offerors during the proposal development phase of this acquisition).  The purpose of the Ombudsman is not to diminish the authority of the program director or contracting officer, but to communicate contractor concerns, issues, disagreements, and recommendations to the appropriate government personnel.  When requested, the Ombudsman will maintain strict confidentiality as to source of the concern.  The Ombudsman does not participate in the evaluation of proposals or in the source selection process.  Interested parties are invited to call the Ombudsman at 405-736-3273.  DO NOT CALL THIS NUMBER FOR SOLICITATION REQUESTS.

Electronic procedures will be used for this solicitation. No telephone requests. Only written or emailed requests received directly from the requestor are acceptable.