Region 4 Northeast Field Operations Philadelphia Data Center Renewal and Expansion

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is VA118-10-RQ-0132 and is issued as a request for quote. Quotes are due to be in receipt by this office not later than 03/08/2010 at 3:00 PM EST. The intended source is SunGard Availability Services Limited Partnership (LP), pursuant to FAR 6.302-1(a) Only One Responsible Source. All responsible sources may submit a bid, proposal, or quotation which shall be considered by the agency. It is the contractor's responsibility to be familiar with the applicable clauses and provisions.

Veterans Healthcare is specifically cited as an essential VA function. Therefore, the Office of Information & Technology Region 4 has in place 2 data centers in commercial facilities that ensure all essential VistA operations are always functioning. One of the data centers is housed at the SunGard facility in Philadelphia. The VA currently contracts for support services including 1675 square footage of secure, raised floor space, complex telecommunications data circuits, operational/managed technical support, power and heating, ventilation and cooling (HVAC) from SunGard. This action is in direct support of Federal continuity of operations (COOP) requirements that state every Federal agency is required to plan for continuous performance of essential functions and operations in the event of an emergency. This is stated in the Federal Preparedness Circular 65, which is reinforced by the National Security Presidential Directive/NSPD-51 and Homeland Security Presidential Directive/HSPD- 20. This facility originally was developed solely for the VISN 3 network and has now expanded to cover the entire Region 4 OI&T and continues to expand with a need for another 1200 square feet of floor space, power, HVAC and support services to be acquired under this effort. The proposed action is for a firm fixed price contract for a 6 month base period (April 1, 2010 to September 30, 2010) and 6 one-month option periods (monthly from October 1, 2010 thru March 31, 2010) for the procurement of data center space and managed support services from SunGard Availability Services LP, 680 East Swedesford Road, Wayne, PA in their Philadelphia, PA data center facilities at 401 North Broad Street and 1500 Spring Street.



The place(s) of performance are:



SunGard Availability Services LP

401 North Broad Street

Philadelphia, PA 19107



SunGard Availability Services LP

1500 Spring Street

Philadelphia, PA 19107



Purchase Description:



VA requests prices for the following:

Monthly renewal prices - Existing 1675 square feet at 410 North Broad Street is at maximum capacity and is comprised of the following price components:

" Monthly price for Space component for existing occupied 1675 sq ft

" Monthly price for Power component for existing 1675 sq ft (currently at maximum capacity)

" Monthly price for Support and Services component for existing 1675 sq ft



Expansion Prices - New 1200 square feet at 1500 Spring Street

" Monthly price for Space component of the 1200 additional square feet

" Monthly price for Services and Support component for the additional 1200 sq ft

" Monthly recurring cost estimates for dark fiber cross connections for telecommunications between the two locations of Sungard (Spring Garden/North Broad Street) - provide as a per strand/per month price

" Initial Power installation and monthly prices to support the following requirements for initial occupancy in the expansion space:



Title RDPC Space Power



2 EVA's for VistA SunGard 4 x L6-30R 2 per rack



3 VBECs Racks SunGard 6 x L6-20P (2 per rack)



4 VBECs Racks Brooklyn 8 x L6-20P (2 per rack)



FHIE/BHIE SunGard 2x L15-30R

2x L5-20R

5xL5-30R



Fee Basis Claim System (FBCS) - SunGard 2 per Rack (IEC 60309)



Networking Racks SunGard 4 x L6-30



Power for Initial Potential additional Systems SunGard 20 x L6-30R









" Monthly price for support of the power outlined above for the initial systems

" Identification of the maximum amperage and power draw that the additional 1200 sq feet can provision (to be used by Sungard and VA for maximum capacity planning purpose as we continue to add systems over time)

" One time site preparation price for establishing and securing the 1200 sq feet for VA utilization.



Miscellaneous



SunGard is requested to provide a complete description of what is included in the "Services and Support" component.

The additional 1200 sq feet of expansion space must be located inside a Tier 3 facility as defined by ANSI/TIA/EIA-942, Telecommunications Infrastructure Standard for Data Centers. The space must meet requirements for fire and life safety plus handicapped access.

The Contracting Officer (CO) named herein will maintain the contract administration functions for this contract. After award of the contract, all inquires and correspondence relative to the administration of the contract shall be addressed to the attention of the CO as follows:



Contracting Officer (CO)



Name: Kevin R. Loesch

Address: Department of Veterans Affairs

Technology Acquisition Center

260 Industrial Way West

Eatontown, NJ 07724

Phone: 732-578-5487

Email: Kevin.Loesch@va.gov





The small size standard is $25 Million for the North American Industry Classification System (NAICS) Code 541513.







PROVISIONS AND CLAUSES applicable to this acquisition are as follows:

FAR 52.201-7 CENTRAL CONTRACT REGISTRATION (FOR CERTIFICATION AND REPRESENTATIONS)

FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-- COMMERCIAL ITEMS (AUG 2009)

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS (MAR 2009)

FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (FEB 2010)

FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

FAR 52.217-5 EVALUATION OF OPTIONS

FAR 52.217-8 OPTION TO EXTEND SERVICES

FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT

FAR 52.232-18 AVAILABILITY OF FUNDS

FAR 52.232-34 PAYMENT BY ELECTRONIC FUNDS TRANSFER-OTHER THAN CENTRAL CONTRACTOR REGISTRATION

FAR 52.233-1 DISPUTES

FAR 52.233-2 SERVICE OF PROTEST (SEP 2006)

FAR 52.242-15 STOP-WORK ORDER (AUG 1989)

FAR 52.243-01 CHANGES FIXED PRICE

FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)

VAAR 852.203-71 DISPLAY OF DEPARTMENT OF VETERAN AFFAIRS HOTLINE POSTER (DEC 1992)

VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (JAN 2008)

VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (JAN 1998)

VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

VAAR 852.273-75 SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES (Interim - October 2008)

VAAR 852.273-76 ELECTRONIC INVOICE SUBMISSION (Interim - October 2008)





ADDENDUM to FAR 52.212-1 Instructions to Offerors - Commercial Items, Sub-Part 13.5 Test

This procurement is being conducted under the Subpart 13.5 test program where simplified acquisition procedures apply and the conduct of the procurement will be in accordance with Parts 12, 13 or 15 of the FAR or some combination thereof.





The Point of Contact for this action is, Erica Wortman, Contract Specialist, 732-578-5427 or Erica.Wortman@va.gov or Kevin Loesch, Contracting Officer, 732-578-5487, Kevin.Loesch@va.gov