RECOVERY 2009 STIMULUS PROJECT for A/E Services for the Design and Construction of the San Juan FBI Building

GSA is happy to announce the selection of five (5) firms to be shortlisted for Stage II of the selection process for this project. The five (5) are as follows:



Michael Graves & Associates, Inc

Skidmore, Owings & Merrill LLP

Hammel, Green and Abrahamson, Inc.

Thomas Phifer and Partners LLP

Polshek Partnership LLP



Additionally there will be a networking session for A/Es and other consultants to be held in Juan, Puerto Rico at the Degetau Federal Office building at 2PM on February 9th, 2010. The purpose of this session is to assist the A/E Team requirements for this project, including goals for small, women-owned, small disadvantaged businesses and the 20% requirement for local contract effort.



Any debriefings will occur after the award has been made and announced on the Federal Business Opportunities website.

1. Can we use 11x17 foldouts in an 8 x 11 vertical format?



ANSWER: No.



2. Please confirm whether the $8M budget for the child care center, mentioned at the pre-proposal meeting of 12/3/09, is included within the $120M construction cost at award budget.



ANSWER: The construction cost at award for the project is $120M. This includes the FBI complex, the Child Care Center, and the site work associated with the 399 surface parking spaces.



3(a) Under the Selection Process section, the A/E Firm is defined as an individual, firm, partnership, association, etc. which is clear. Please clarify the definition of Lead Designer and advise us whether the Lead Designer, if a team of designers may be a team consisting of two or more individuals from different firms which have formed an association.



(b) At the end of the Q&A session somebody had asked if the GSA will accept (and equally consider) submittals from an association of two design firms. In our case it will be one large firm and one small firm with very different expertise. You had mentioned that you would post the answer on FedBizOpps but I havent seen anything yet.



ANSWER: All submissions will be evaluated on the same basis, whether individual firms, joint ventures or partnerships. Joint Ventures, strategic alliances, and partnerships will be considered as a single entity, as such, the lead designer or team of designers may consists of individuals from the different firms.

The firm must show (business agreement) or explain the business relationship.



4. Since the Lead Designer may be more than one individual please confirm that in such cases the GSA wants the Philosophy and Design Intent section to represent the collective thinking of the individuals who are, collectively, the Lead Designer.



ANSWER: Correct, the philosophy should represent the collective thinking of the individuals who are, collectively, the Lead Designer.



5. Since the Lead Designer may be more than one individual please confirm that in such cases the GSA wants the Lead Designer Profile section to profile the individuals who are, collectively, the Lead Designer. In such instances is this section limited to three pages total or three pages per individual?



ANSWER: Profile must not exceed 3 pages for each (individual) Lead Designer.



6. For Stage 1, Section 3 Lead Designer Profile

Can you clarify if the 3 page limit is per Lead Designer? Such as, if there were 3 Lead Designers can you have 3 pages per designer, with a total of 9 pages in this section. Or, is the section limited to just 3 pages?



ANSWER: Profile must not exceed 3 pages for each Lead Designer.



7. For Stage 1, Section 4 Lead Designer Portfolio

If there are 3 Lead Designers listed in Section 3, does that mean that you can have 2 projects for each of the Lead Designers? In that case, there could be a maximum of 6 projects profiled in Section 4 (with a maximum of 5 pages per project). Is this correct?



ANSWER: If the Lead Designer is a team, portfolio can contain up to two projects from each Lead Designer not to exceed five pages per project.

The following Amendment is hereby issued to the agenda for the Pre-Submittal Conference for December 3, 2009 and the attendance sheet.

Request For Information (RFI) is hereby issued to answer the following questions:



Question # 1



For Criteria 3) Lead Designer Profile: Can I submit 3 pages for each or do I need to fit all 3 of our lead designers onto 3 pages?



ANSWER: Profile must not exceed 3 pages for each Lead Designer.



Question # 2



I understand that we can submit 2 completed projects for each of them in Criteria 4) Lead Designer Portfolio. What about in Criteria 1) Past Performance on Design? Can we submit up to 5 projects for each of the 3 of our lead designers?



ANSWER: For Criteria 1 no more than 5 projects can be submitted.



Question # 3



I understand that we are to submit our SF330 Part II. Am I to assume that we can format the Submission Requirements and Evaluation Criteria in an 81/2 by 11 format and not in the SF330 Part I format?



ANSWER: Yes, All documentation must be submitted in 8.5"X11" format. SF330 Part I is not required for the Stage I submission.



Question # 4



Are the 358 structured parking spaces a part of the office building, or are they part of the parking structure that is being done by Gruzen Samton?



ANSWER: No, the 358 structured parking spaces will be for the new FBI complex.



Question # 5



The project description says that this project will complete the second phase of the master plan design for the site. Can you describe what is included in the first phase and what is included in this second phase?





ANSWER: Phase I consists of a new 500 car structured parking garage (designed by Gruzen Samton), a new entrance way for the existing Federico Degetau building (including a new bollard security line), and site work. Phase II includes a roadway connecting the Oneill street entrance with the Phase I work, site fencing, and surface parking for the existing federal building. The Phase II work is being done to complete the Degetau Federal Building Campus.



Question # 6



Can we use 11x17 foldouts in an 8 x 11 vertical format?



ANSWER: No.

Request For Information # 2



QUESTION # 1:

Does the 20% have to be businesses who are located permanently in San Juan?

What does "GEOGRAPHIC LIMITATION: 20% in Puerto Rico" mean? Does it mean that 20% of the design has to be performed by Architectural and/or Engineering firms established in Puerto Rico?





ANSWER: YES, THE BUSINESSES MUST BE LOCATED IN PUERTO RICO.

Yes, A/E firms are advised that at least 20% of the level of contract effort must be performed in Puerto Rico in which the project is located.





QUESTION # 2:

In responding to the evaluation criteria for this solicitation, it occurs to me that some clarification may be helpful. For evaluation criteria 1 and 3, Past Performance on Design and Lead Designer Portfolio respectively, the solicitation mentions projects completed in the last ten years. Does this refer to completion of design or completion of construction?



ANSWER: CONSTRUCTION.



QUESTION # 3:

The solicitation states 358 structured parking 399 surface parking spaces which could be very problematic if a LEED-NC Gold level certification is desired. Is this a requirement that could be altered during design?



ANSWER: The number of parking spaces for the FBI complex is 358. The remaining 399 surface spaces is for the existing Degetau Federal Building.

The parking requirements can not be changed.

Request For Information # 1



Question: We would like to request additional information regarding the requirements for portfolio examples required under evaluation criteria 1 and 4:



Please clarify if the example projects are required to have been constructed or if projects where design is complete but construction has not commenced may be included.



Answer: The requirements for portfolio examples required under evaluation criteria 1 and 4.



The projects are required to have been designed and constructed. Completed projects.



Question: The above solicitation reads as follows:



PROJECT: Recovery Act 2009 project for A/E Services for the Design of the new San Juan FBI Field Office BUILDING TYPE: New Federal Building for the San Juan FBI field offices and Child Care Center (New Construction). CLIENT AGENCY: Federal Bureau of Investigation (FBI) SIZE: 240,000 GSF PARKING SPACES: 358 structured parking 399 surface parking spaces. BUDGET: 120,000,000 GEOGRAPHIC LIMITATION: 20% in Puerto Rico



What does "GEOGRAPHIC LIMITATION: 20% in Puerto Rico" mean? Does it mean that 20% of the design has to be performed by Architectural and/or Engineering firms established in Puerto Rico?



Answer: Yes, A/E firms are advised that at least 20% of the level of contract effort must be performed in Puerto Rico in which the project is located.

This amendment is hereby issued to announce the Pre-Submittal Meeting information. The Pre-Submittal Meeting will be held on December 3, 2009 at 10 A.M. at 26 Federal Plaza, New York, New York 10278, 6th Floor GSA Conference Room.



LAST DAY FOR ALL REQUEST FOR INFORMATION (RFI) REGARDING THIS PROJECT ARE DUE ON DECEMBER 4, 2009.

GSA Design Excellence Solicitation for Lead Design Architect

C-Architect-Engineer Services Solicitation # GS-02P-10-DT-C-0004



Region: Northeast & Caribbean

City: New York

State: New York

Contracting Officer: Claudia Rivera

Email: claudia.rivera@gsa.gov



PROJECT: Recovery Act 2009 project for A/E Services for the Design of the new San Juan FBI Field Office

BUILDING TYPE: New Federal Building for the San Juan FBI field offices and Child Care Center (New Construction).

CLIENT AGENCY: Federal Bureau of Investigation (FBI)

SIZE: 240,000 GSF

PARKING SPACES: 358 structured parking 399 surface parking spaces.

BUDGET: 120,000,000

GEOGRAPHIC LIMITATION: 20% in Puerto Rico



Continuing a legacy of outstanding public architecture that was initiated with the founding of the nation, the General Services Administration (GSA) Design Excellence Program seeks to commission our nations most talented architects, landscape architects, interior designers, and engineers to design federal buildings of outstanding quality and value. Federal buildings must be high-performance green facilities that demonstrate the merit of true integrated design, harmonizing aesthetics and performance to enhance human productivity and creativity. The goal is to create environmentally responsible and superior workplaces for civilian Federal employees that give contemporary form and meaning to our democratic values.



In this context, GSA announces an opportunity for Design Excellence in public architecture for performance of Architectural-Engineering Design in accordance with GSA quality standards and requirements. The facility will meet Federal security requirements and be designed in metric units.



As required by law, all facilities must meet Federal energy and water conservation goals, specifically the Guiding Principles for Sustainable New Construction and Major Renovations of Executive Orders 13423 and 13514, and the fossil fuel reductions, renewable energy and water conservation goals of the Energy Independence and Security Act of 2007. The project must conform to the P-100 (Facility Standards for Public Buildings) and Architectural Barriers Act Accessibility Standard (ABAAS). All projects must achieve a Leadership in Energy and Environmental Design (LEED) Silver rating with specific credits required, with a goal of a Gold rating

The General Services Administration (GSA), Northeast and Caribbean Region, Public Building Service, Project Management Division is pleased to announce an opportunity for A/E services for the design and construction of a new Federal building in san Juan Puerto Rico. The building will be located at 150 Carlos E. Chardon Street, Hato Rey. P.R. This procurement is for the selection of a highly qualified Architectural/Engineering (A/E) firm interested in participating in a potential opportunity under GSAs Design Excellence Program, to design and provide construction management and inspection services for a new federal building with approximately 240,000 GSF.



This new Federal building will be a high-performance green building to be located on an existing 27 acre federal campus. This new project will make a distinct architectural statement that is responsive to the existing structures of site and provides the Government with a facility that will meet high security requirements and tenant space needs. The new facility will be energy efficient and will have a LEED Silver rating goal from the U.S. Green Building Council.



Funding for the design of this project was requested as part of the American Recovery and Reinvestment Act (ARRA) of 2009. A portion of this funding was used by the General Services Administration to procure the services of an A/E firm to create a master plan for the site. This master plan, currently in design, will be provided to the designer and will be the basis for the design of the new federal facility.



The Estimated Construction Cost Range for this project is between $118,000,000 and $120,000,000. Funds allocated via www.recovery.gov reflect funds for design of the entire project and construction of a parking garage. Funding for construction of the FBI facility will be requested in the Fiscal year 2012 (Capital Program Request). The Request for Qualifications (RFQ) (Phase 1 Solicitation) is scheduled to be issued on or about November 6, 2009, via FedBizOps (http://www.fbo.gov/). A pre-proposal conference date will be posted with the phase 1 solicitation information. GSA intends to contract for complete design and construction administration (M&I) services that offers the best overall value to the Government by demonstrating a commitment to design and construction excellence, by providing and maintaining a viable team organization and by adherence to the budgetary and time parameters of this project.



The offeror selected shall be required to supply all labor, materials, equipment and supervision to perform the complete services as required by the Scope of Work under the resultant contract. Based on the complexity and importance of this project, the government deems it to be in its best interest to consider award to other than the lowest price offeror. Therefore, combined technical evaluation factors will be significantly more important than cost or price.



The procurement process will be performed in two (2) phases. Phase I will consist of the portfolio review. The portfolio in phase I, provides an overview of the lead designers and design firms philosophy and design approach. The technical factors for phase II are tentatively as follows: (#1)Professional qualifications necessary for satisfactory performance of the required services (#2)Past Experience on similar projects (#3)Past performance in terms of cost control, quality of work and compliance with performance schedules and (#4)Experience with projects in the Caribbean or similar market.



The technical factors for phase II Request for Proposals (RFP) are tentatively as follows: Detailed organizational structure and qualifications of key personnel; Project management plan and Staffing plan. Price proposals and a subcontracting plan (if the offeror is not a small business concern) will also be required during phase II.



Following the evaluation of the phase I proposals, a short list of the most qualified offerors will be selected to further compete in phase II. Any and all cost saving concepts and scoping measures submitted or discussed by the offerors as part of phase I, or II shall become the property of the government and may be incorporated into the drawings and specifications for use under this project at no recompense to the offeror(s).

Phase II submission: Only firms selected to be on the short-list will enter into this phase of the solicitation.



This procurement is open to small and large business concerns. Before award of the contract, the business concern (if not a small business concern), shall be required to present an acceptable, proactive subcontracting plan, pursuant to FAR Part 19.7. GSAs Socio-Economic Program goals are below, but contractors should develop their own goals with these in mind: Small Business (36%), Small Disadvantaged Business (6%), Small Woman-Owned Business (5%), HUBZone Business (3%), Veteran-Owned (5%), and Service-Disabled Veteran-owned business (3%). Failure to submit and/or comply with the minimum requirements of the subcontracting plan will render the offeror unacceptable. All questions and clarifications regarding the project documents shall be put in writing and submitted to the Contracting Officer. Production costs and proposal preparation costs are at the expense of the offeror.



All correspondence in response to this announcement must clearly indicate the Solicitation Number. The design of this project is being funded by the American Recovery and Reinvestment Act (ARRA) for 2009. Reporting documents from the Contractor are mandated per the act. THIS IS NOT A REQUEST FOR PRICE OR TECHNICAL PROPOSALS.