Records Management Services
Closed Pre-Solicitation Posted
- Solicitation number
- PANHES-26-P0000-027718
- Agency
-
Engineering Support Center Huntsville
US Army Corps of Engineers, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 541611 Administrative Management and General Management Consulting Services
- Place of performance
- Alabama 35898, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Army Corps of Engineers Huntsville Engineering and Support Center is preparing to solicit Records Management Services through a Total Small Business set-aside, with a sources-sought deadline of May 28, 2026. This is market research and information gathering only; the government is not accepting proposals at this time and has not committed to issuing an RFP.
Work will be performed at 300 Secured Gateway, Huntsville, Alabama. The contractor will operate the Electronic Work Request System (EWRS), a Microsoft SharePoint-based platform used by the Huntsville Engineering Center to task work. Primary responsibilities include monitoring EWRS to ensure work requests are assigned within 24 hours, providing system troubleshooting and user support, monitoring overdue actions, maintaining quality control records in MS Teams, and coordinating with the user base on system improvements. One full-time equivalent must be on-site during core hours (0900–1500 Monday–Friday, excluding federal holidays); work outside core hours is subject to supervisor and contracting officer representative approval.
The contractor must comply with Army regulations covering records information management (AR 25-400-2), information security (AR 380-5), and physical security (AR 190-13), and complete annual antiterrorism and operations security training. The government provides office space, computers, printers, and peripherals, which remain government property.
Interested vendors should respond with company information, CAGE Code, UEI, applicable small business socio-economic category, and a description of capabilities and prior relevant contract experience. Contact Ms. Atiya K. Vaughn (Atiya.Vaughn@usace.army.mil) or Mr. Mason J. Shockley (mason.shockley@usace.army.mil).
Notice text
In accordance with Federal Acquisition Regulation (FAR) 10.002(b), this Sources Sought Notice is for market research and information purposes only at this time and shall not be construed as a solicitation or as an obligation. This notice is issued solely for information and planning purposes – it does not constitute a Request for Proposal (RFP) or a promise to issue a RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S. Government is not seeking proposals at this time and will *not* accept unsolicited proposals in response to this sources sought notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Not responding to this notice does not preclude participation in any future RFP, if one is issued. It is the responsibility of potential offerors to monitor correspondence for additional information pertaining to this requirement.
The primary and secondary points of contact for this sources sought are: i. Ms. Atiya K. Vaughn, Email: Atiya.Vaughn@usace.army.mil and Mr. Mason J. Shockley; Email: mason.shockley@usace.army.mil.
Interested vendors are requested to provide an affirmative response to this announcement and details on its capabilities for performing the services outlined in the attached DRAFT PWS. All responses shall include the information: i. Company name, Cage Code, UEI, address, technical point of contact information (Name, title, email address, and phone number), and if a small business, please stated the applicable small business socio-economic category/categories. ii. A description of the organization’s capabilities for performing the Government’s requirement set forth in the attached DRAFT PWS. This description shall include a list of current and/or prior contracts for which your company is performing or has performed for the same or similar services. All responses to this notice must be unclassified. No classified response will be accepted. All information received in response to this sources sought that is marked proprietary will be handled accordingly. Responses to this notice will not be returned.
Files
| File | Type | Posted |
|---|---|---|
| Draft Records Management Services.pdf |
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