Record Storage

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16 has published a Special Notice announcing its intent to award a sole-source contract for record storage services. The solicitation number is 36C25625Q1169 and falls under NAICS code 519210 for Libraries and Archives services. The VA's Network Contracting Office 16 in Houston, Texas intends to award this contract to DataSavers of Jacksonville Inc, located at 888 Suemac Road, Jacksonville, Florida 32254. The sole-source justification is based on FAR 6.302-1, indicating that only one responsible source is available to meet the government's requirements. This contract opportunity is specifically focused on the storage, management, and protection of medical records that the VA is required to retain.

The purpose of this Special Notice is to provide advance notification of the VA's intent to sole-source while allowing other potential contractors to submit capability statements if they believe they can perform the work. The contract will be structured as a firm-fixed-price service agreement with a base period running from October 1, 2025 through September 30, 2026, plus four additional 12-month option periods. Interested parties must submit their capability statements by August 14, 2025 at 11:00 AM Central Time to michelle.atwell@va.gov. The contractor will be responsible for providing all storage, transportation, management, and personnel required for pickup and delivery of record storage items, specifically picking up records from DataSavers' Jacksonville facility and delivering them to respective storage locations. All potential contractors must be registered in the System for Award Management (SAM) to be eligible for contract award, and the government reserves sole discretion to determine whether to proceed with competition based on any responses received.