36C25625Q1169_2.pdf
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- Attached to
- Record Storage Federal contract opportunity
- Solicitation number
- 36C25625Q1169
About this file
This is a Special Notice from the Department of Veterans Affairs announcing an intent to sole source a record storage contract. The VA's Network Contracting Office 16 in Houston, TX intends to award a sole-source contract to DataSavers of Jacksonville Inc located at 888 Suemac Road, Jacksonville, FL 32254, under the authority of FAR 6.302-1 (only one responsible source available). The solicitation number is 36C25625Q1169 with a response deadline of August 14, 2025 at 11:00 AM Central Time.
The contract will be a firm-fixed-price service agreement for record storage services under NAICS code 519210, with a base period from October 1, 2025 through September 30, 2026, plus four 12-month option periods. The contractor must provide all storage, transportation, management, and personnel required for pickup and delivery of record storage items, specifically picking up records from DataSavers' Jacksonville facility and delivering them to respective storage locations. Interested parties may submit capabilities statements by the response deadline to michelle.atwell@va.gov, though the government reserves sole discretion to determine whether to compete the requirement. If no viable responses are received, the VA will negotiate exclusively with DataSavers of Jacksonville Inc. All potential contractors must be registered in the System for Award Management (SAM) to be eligible for award.
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Text version
Special Notice
*= Required Field Special Notice
SUBJECT* Record Storage Contract
GENERAL INFORMATION
CONTRACTING OFFICE’S ZIP CODE* 77056-5643
SOLICITATION NUMBER* 36C25625Q1169
RESPONSE DATE/TIME/ZONE 08-14-2025 11am CENTRAL TIME, CHICAGO, USA
ARCHIVE 15 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS N
PRODUCT SERVICE CODE* R699
NAICS CODE* 519210
CONTRACTING OFFICE ADDRESS Department of Veterans Affairs
Network Contracting Office 16
5075 Westheimer Road, Suite 750
Houston TX 77056-5643
POINT OF CONTACT*
Contract Specialist
Michelle D Atwell michelle.atwell@va.gov
601-206-6952
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
This is an INTENT TO SOLE SOURCE NOTICE only.
The Department of Veteran Affairs, Network Contracting Office (NCO) 16, intends to issue a sole-source contract under the authority of 41 U.S.C 253(c) (1) - FAR 6.302-1 (only one responsible source and no other supplies or services will satisfy agency requirements), to DataSavers of Jacksonville Inc, located at 888 Suemac Rd, Jacksonville, FL 32254. Services will be from 10/01/2025 through 09/30/2026 with four (4) twelve (12) month option periods under NAICS 519210. The Contractor shall provide all storage, transportation, management, and personnel required for pickup and delivery of record storage items. Services shall consist of picking up records from DataSavers located at 888 Suemac Road, Jacksonville, FL 32254 and delivering to the respective storage location. This action will result in a firm-fixed-price service contract. The period of performance shall be for twelve (12) months beginning Oct 1, 2025 to September 30, 2026 with four (4) twelve (12) month option periods. Clause 52.217-8, Option to Extend Services, and Clause 52.217-9, Option to Extend the Term of the Contract, applies.
This notice of intent is not a request for quotations; interested parties may express their interest by providing a capabilities statement not later than 08/14/2025 at 11:00 AM CST, to michelle.atwell@va.gov. When responding to this announcement, respondents should refer to number 36C25625Q1169, Notice of Intent in the subject line. The capabilities statement must provide clear and unambiguous evidence to substantiate the capability of the party to provide the required services. Responding as an interested party under the www.sam.gov website does not constitute convincing evidence of capabilities. A determination not to compete this proposed contract upon responses to this notice is solely within the discretion of the Government. Verbal and facsimile responses are not acceptable and will not be considered. All interested parties are reminded to be registered with System for Award Management (SAM) at https://sam.gov/SAM/ in order to be eligible for award of Government contracts. No telephone calls will be accepted. If after August 14, 2025, no viable responses have been received in response to this announcement, NCO 16 shall negotiate solely with DataSavers of Jacksonville Inc.
The Government anticipates the award of a firm-fixed-price contract. A determination by the Government whether to compete the proposed requirement shall be based upon responses received and is solely within the discretion of the government. Information received shall be considered solely for the purpose of determining whether to conduct a competition.
REQUIRED SERVICES:
Contractor shall provide all storage, transportation, management, and personnel required for pickup and delivery of record storage items. Services shall consist of picking up records from DataSavers located at 888 Suemac Road, Jacksonville, FL 32254 and delivering to the respective storage location.
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