Record Retrieval Services

The Executive Office for US Attorneys seeks record retrieval and process server services for the U.S. Attorney's Office, Southern District of Texas, with proposals due September 1, 2026 at 12:30 p.m. CST. This is a 100% small business set-aside under NAICS 541990.

Place of performance is Houston, TX 77002, with the contractor required to be located within a 50-mile radius of 1000 Louisiana Street, Suite 2300. No subcontracting is permitted. Work includes identifying healthcare providers, preparing record requests, providing process server services via subpoena, tracking follow-ups, retrieving and verifying records, and delivering records via USA File Exchange. The contractor must acknowledge requests within two business days and provide all IT equipment and network access.

The contract is Time and Materials with a base period of September 1, 2026 through August 31, 2027, plus four one-year option periods. Estimated annual quantities are 500 records retrieval requests, 29,000 process server fees, 25,000 copying and certification services, 50 expedited processing fees, 100 cancellation fees, and 50 shipping/handling costs. CLINs 003, 1003, 2003, 3003, and 4003 shall be priced per page only; all other line items are priced per unit as specified. All third-party provider and custodian charges must be included in the contractor's fixed unit pricing.

Contractor must comply with extensive security requirements including FISMA compliance, PII safeguarding, DOJ information system security standards, and data breach notification procedures. Award will be made to the technically acceptable offeror with the lowest evaluated price, based on technical ability, past performance within three years demonstrating similar work, and fair and reasonable pricing. Offerors without directly relevant past performance will be evaluated neutrally. This is a new requirement with no incumbent vendor.