Cover Letter15JA0526R00000147.pdf
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- Attached to
- Record Retrieval Services
- Solicitation number
- 15JA0526R00000147
About this file
Request for Proposal for Record Retrieval Services
This is a Request for Proposal (RFP) issued by the Executive Office for United States Attorneys (EOUSA) on behalf of the United States Attorney's Office Southern District of Texas for Record Retrieval Services. The solicitation number is 15JA0526R00000147, and it is set aside 100% for Small Businesses under NAICS code 541990. The procurement is conducted under Federal Acquisition Regulation (FAR) Part 12 (Acquisition of Commercial Items) and FAR Part 15 (Contracting by Negotiation). Proposals must include both price and technical components as described in the attached Statement of Work. The contract will be awarded for one base year plus four option years, with the precise period of performance to be determined at the time of award.
Proposals must be submitted via email to charmella.ware@usdoj.gov no later than 3:00 PM Central Standard Time on August 25, 2026. However, per FAR 52.212-1(f)(2)(i)(A), email submissions must be received at the Government's initial point of entry no later than 5:00 PM CST one working day prior to the offer deadline (by August 24, 2026). Faxed proposals will not be accepted. All questions regarding the solicitation must be submitted by email to the same address by Saturday, August 15, 2026, at 5:00 PM CST, and all questions and answers will be shared with all prospective offerors. Award will be based on the lowest evaluated price meeting technical acceptable standards.
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Executive Office for United States Attorneys
Acquisitions Staff Bicentennial Building
175 N Street, NE, Suite 6.1320
Washington, DC 20002
(202) 252-5409
Reference: Record Retrieval Services
Subject: Request for Proposal
Solicitation Number: 15JA0526R00000147 Set Aside 100% Small Business
Dear Offeror:
The Executive Office for United States Attorney’s (EOUSA) on behalf of the United States Attorney’s Office Southern District of Texas invites contractors under the authority of the Federal Acquisition Regulation (FAR), Part 12, Acquisition of Commercial Items, and FAR Part 15, Contracting by Negotiation, to submit a proposal for Record Retrieval Services described in the attached statement of work.
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.
This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
Enclosed you will find a Statement of Work for Record Retrieval Services. Please provide this office with a price and technical proposal described in the attached Statement of Work. Proposals are due no later than 3:00 PM, Central Standard Time on August 25, 2026.
All questions as it relates to this solicitation will only be accepted if received by Saturday, August 15, 2026, 5:00 PM, CST by email. Questions can be emailed to Charmella Ware at charmella.ware@usdoj.gov. All questions and answers will be made known to all prospective offerors.
The selection process for this procurement will be the based on lowest evaluated price of the quote meeting the technical acceptable standards. This procurement is set aside for Total Small Businesses. The NAICS code for this solicitation is 541990. The Government will award a contract for one base year and four option years. The precise period of performance date will be determined at the time of award.
Proposals submitted in response to this RFP will be received in the following manner: via email.
Email Address: charmella.ware@usdoj.gov mailto:charmella.ware@usdoj.gov mailto:charmella.ware@usdoj.gov
PLEASE NOTE: In accordance with FAR 52.212-1(f)(2)(i)(A), if you are submitting your proposal through an electronic commerce method (such as email), it must be received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. CST one working day prior to the date specified for receipt of offers.
Proposals that are faxed will not be accepted. Proposals must be received by the closing date and time stated above.
Please refer any questions concerning this request to Charmella Ware by email at charmella.ware@usdoj.gov.
Sincerely, Charmella Ware Contracting Officer EOUSA Acquisitions Staff mailto:charmella.ware@usdoj.gov
| This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposa... |
| PLEASE NOTE: In accordance with FAR 52.212-1(f)(2)(i)(A), if you are submitting your proposal through an electronic commerce method (such as email), it must be received at the initial point of entry to the Government infrastructure not later than 5:00... |
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