Reasonable Accommodations Support Services
Closed Pre-Solicitation Posted
- Solicitation number
- 693JK4_Dot_RA
- Agency
-
Immediate Office of the Secretary of Transportation
Department of Transportation
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 541612 Human Resources Consulting Services
- PSC
- Not on record
- Place of performance
- Washington, District of Columbia 20590, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Transportation's Office of the Senior Procurement Executive has issued a Sources Sought Notice (RFI) to identify potential contractors capable of providing Reasonable Accommodations (RA) Support Services under NAICS code 541612 (Human Resources Consulting Services). The primary objective is to procure contractor support to assist the Department's Office of Civil Rights in reviewing reasonable accommodation requests, evaluating disability documentation including medical information, and drafting decision letters recommending approval, denial, or alternative accommodations. Key requirements include assigning a Program Manager to serve as the primary administrative and technical lead, deploying RA Support Analysts with either five years of attorney experience or three years in human resources/labor relations with RA experience, maintaining technical expertise in disability law and assistive technology, and ensuring all work complies with applicable federal statutes including the Rehabilitation Act, Americans with Disabilities Act, Title VII of the Civil Rights Act, and the Pregnant Workers Fairness Act. All services will be performed remotely off-site with core business hours availability from 8:00 AM to 5:00 PM EST. The RFI response deadline is April 3, 2026, at 12:00 PM Eastern Time, and responses are limited to 10 pages (excluding attachments) and must include feedback on the draft SOW, proposed labor categories, and past performance references for RA services completed within the last three years.
This procurement is designated as a Total Small Business set-aside. The anticipated period of performance is five years, consisting of one base year and four one-year option periods. Critical performance deliverables include completing essential job functions reviews within two business days of case assignment, providing analysis and recommendations within 20 business days, and submitting comprehensive bi-weekly, monthly, quarterly, and fiscal year performance and budget reports detailing assignment metrics, hours spent, service type, and obligated funding. No incumbent contractor has been identified in this pre-solicitation notice, and no specific budget range or award value has been disclosed at this stage. The Contracting Officer is Robin D. Golden (Robin.Golden@dot.gov, 202-366-1408), and the Contracting Officer's Representative is Babette Salmon (Babette.Salmon@dot.gov, 202-366-4070). This RFI is explicitly not a formal solicitation, and DOT will not reimburse organizations for costs incurred in responding; however, the government's receipt of feedback will inform the development of the formal Request for Proposal if the procurement proceeds.
Notice text
Title: Sources Sought Notice/Request for Information pertaining to a contemplated new procurement to acquire contractor support services to assist with Reasonable Accommodations (RA) Services.
DESCRIPTION OF REQUIREMENT
The purpose of the attached DRAFT Statement of Work (SOW) is to procure the services of entities who can provide services that assist with Reasonable Accommodations (RA) Services. The Contractor’s RA Support will play a critical role in supporting the Agency’s reasonable accommodations program, its disability program managers, and accommodations case managers in reviewing reasonable accommodations requests; evaluating disability documentation, including medical information; and drafting decision letters recommending approval of the request, alternative accommodation, denial of the request, or indicating that additional information is required. Services will be performed remotely off-site.
The Department of Transportation (DOT), Office of the Senior Procurement Executive, is issuing this Sources Sought Notice to seek industry comments and identify potential Contractors capable of performing the work described herein.
This notice is not a Solicitation and it does not seek the submission of formal binding quotation/proposal. In the event that DOT determines that these services will be procured, a formal Request for Proposal will be issued. DOT cannot and will not reimburse any organization for its time, effort, or costs expended in responding to this Sources Sought Notice. Your response will be treated as information only. It shall not be used as a proposal.
The NAICS code for this effort is 541612 (Human Resources Consulting Services).
The anticipated period of performance proposed is five years inclusive of a one (1) year base period and four (4) one year option periods.
RESPONSES TO THIS RFI
After reviewing the DRAFT SOW, interested parties shall submit the following in response to this RFI:
- Provide Feedback and questions on the Statement of Work.
- Provide list of labor categories to accomplish the work; and
- List of current or previous performances within the last three years in RA accommodation.
FORMAT AND PAGE LIMIT
Responses to this RFI shall not exceed 10 pages, excluding any attachments. There is no formal question and answer period for this RFI and no questions will be entertained before the due date, however, feel free to submit questions and comments as part of your submission.
Interested companies should e-mail their responses to this RFI to Abdul.Latifi@dot.gov with a copy to Robin.Golden@dot.gov by April 3, 2026 at 12:00 PM Eastern Time.
Please reference “RFI Reasonable Accommodation” in the subject line when submitting your response.
DOT looks forward to your submission in response to this notice.
ATTACHMENTS:
RFI Cover Page
DRAFT Statement of Work
Question and Answer Worksheet
Files
| File | Type | Posted |
|---|---|---|
| Reasonable Accommodation Request for Information.pdf | ||
| Reasonable Accommodation Statement of Work.pdf | ||
| Question_and_Answer_Worksheet for SOW.XLSX | XLSX spreadsheet |
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