Real Estate Division Administrative Support Services

The General Services Administration (GSA) is issuing this Sources Sought synopsis as a means of conducting market research to identify parties having an interest and the resources to support this requirement for (Description of Work and Location).

This Sources Sought notice is for informational and planning purposes only. It does not constitute a Solicitation and is not to be considered as a commitment by the Government. All firms responding to this sources sought notice are advised that their response to this notice is not a request that will be considered for contract award. The information from this market research is for planning purposes only and will assist the Government in planning its acquisition strategy. This is strictly market research, and the Government will not entertain questions concerning this market research. The NAICS code for this requirement is 561110 - Office Administrative Services.

Work Location

John C. Kluczynski Federal Building; 230 South Dearborn Street; Chicago, IL  60604

Description of Work

The Contractor shall provide all management, supervision, labor necessary, and shall plan, schedule, coordinate, and assure effective completion of all work and services and performance of the administrative support services for the following two labor categories:

1.  Specific Requirements of Secretary III (shall consist of but not limited to the following):

** The Contractor shall provide all management, supervision, labor necessary, and shall plan, schedule, coordinate, and assure effective completion of all work and services and performance of the administrative support services described herein.

** Monitors, coordinates and maintains a variety of records. Extracts information, enters into databases, manipulates it to determine if trends or patterns exist and generates various management reports for use in Government decision making.

** May assist users in the organization with software, hardware, and automation problems. Uses computer software to produce, store and retrieve a variety of documents, including spreadsheets, databases and graphics.

** Participation in special projects related to data management and integrity including internal audits, federal and leased inventory, lease(s) archival and resolving System for Award Management (SAM) issues.

** Possesses and is proficient in computer skills, specifically Microsoft Windows/Office programs (Excel, Word, Access, PowerPoint), Adobe, Google (Mail, Calendar, Drive, Sheets, Docs), and has the ability to become proficient in various GSA computer programs, such as eRETA, and other applications after initial training and orientation. Must be capable of operating routine office equipment, such as scanners, copy machines, fax machines, and other miscellaneous office equipment.

1. Specific Requirements of Administrative Assistant (shall consist of but not limited to the following):

** Performs work related to gathering, acquiring, and developing resource materials and other information to support R5 Front Office and R5 Real Estate Division programs.

** Respond to data input and data verification requests from the GSA Managers, Leasing Project Managers, Lease Contracting Officers/Specialists, Account Managers, and other Leasing Support Positions. Input data into the appropriate system(s) of record, or directly coordinate with the responsible party to ensure data is input correctly and timely. Update reports to show corrected information and report to management when updates and or corrections are completed.

** Participation in special projects related to data management and integrity including internal audits, federal and leased inventory, lease(s) archival, and resolving System for Award Management (SAM) issues.

** Possesses and is proficient in computer skills, specifically Microsoft Windows/Office programs (Excel, Word, Access, PowerPoint), Adobe, Google (Mail, Calendar, Drive, Sheets, Docs), and has the ability to become proficient in various GSA computer programs, such as eRETA, and other applications after initial training and orientation. Must be capable of operating routine office equipment, such as scanners, copy machines, fax machines, and other miscellaneous office equipment.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION. 

Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Capability Statement Information

Companies are encouraged to respond if they have the capability and capacity to provide the services.  However, be advised that generic capability statements are not sufficient for effective analysis of a respondent’s capacity and capability to provide the required services.  Responses shall directly demonstrate the company’s capability, experience, and/or ability to marshal resources to effectively and efficiently perform, while in compliance with Far 52.219-14 - Limitations on Subcontracting.

Response Submission

Interested vendors should complete the form here: https://forms.gle/uXfuN5rUJShUDkfX8