Re-key & Renumber all exterior doors and have 3 master sets
Closed Solicitation Posted
This opportunity was awarded. See its 2 award notices in the notice history.
- Solicitation number
- 1232SA25Q0587
- Agency
-
Agricultural Research Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561622 Locksmiths
- Place of performance
- Fargo, North Dakota 58102, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The USDA Agricultural Research Service is seeking locksmith services to re-key and renumber all 82 exterior doors across multiple facilities at their Biosciences Research Laboratory campus in Fargo, North Dakota. This comprehensive security upgrade project involves replacing 29 door handles and locks, installing additional lock cylinders on 53 doors, and providing three separate master key sets with 40 keys each for the BRL Complex, NCSL, and Greenhouse facilities. The contractor must have experienced locksmith staff with the site foreman possessing appropriate professional certification, and all work must be completed within regular business hours with government escort. The procurement will be evaluated using Lowest Price Technically Acceptable (LPTA) criteria, considering both technical acceptance and price components. Interested vendors must submit quotes by August 29, 2025, and may participate in a site visit scheduled for Friday, August 22 at 10:00 AM CST by notifying Lynn Hults at lynn.hults@usda.gov by August 21, 2025.
This opportunity is designated as a Total Small Business set-aside under NAICS code 561622 (Locksmiths) with a small business size standard of $25.0 million. No current incumbents or contractors are identified in the solicitation materials. While no specific budget range is disclosed, the government anticipates awarding a firm fixed-price contract with a 450-day performance period after receipt of order, though the actual locksmith work must be completed within a 5-day window after notice to proceed. The project encompasses 82 doors across three primary facility complexes: the BRL Complex/Barn/Chemical Shed area, the NCSL facility, and the Greenhouse Complex, with 22 doors having door openers that may require special hardware considerations. Performance will occur at the USDA facility located at 1616 Albrecht Boulevard N., Fargo, North Dakota.
Notice text
3 versions
Update #3 · Latest ·
The solicitation has been extended to incorporate a site visit.
A site visit is scheduled to be determined Friday August 22 at 10:00 AM CST. Vendors interested in attending the site visit must notify Lynn Hults at lynn.hults@usda.gov by Thursday August 21, 2025, to be added to the approved list.
Questions and Answers:
Q1. The SOW initially references just two master key sets, but the task details indicate there's actually three (BRL, NCSL, Greenhouse), each with 40 keys. Could you confirm the required number of master sets and the total key count?
A1. Three types of door locks and 40 keys each. Yes 3 sets of master keys.
Q2. Of the 82 exterior doors, can you confirm how many are cylindrical vs. mortise (if any)? Please also identify any openings with panic/exit devices that will require rim or IC housings. This can affect costs significantly.
A2. 9 at the BRL have openers, 2 at NCSL have door openers, 11 have openers at the green house ranges.
Q3. I checked and found out North Dakota doesn't issue a state “journeyman locksmith” license. Will an ALOA certification (CRL/CPL/CMEL) for the on-site foreman meet the journeyman requirement?
A3. as far as licence we just need to make sure they are good legal locksmiths and local.
Q4. Can you clarify how numbering is to be provided? Are we doing engraved plates or something else? If engraved plates what's the formatting
A4. numbering doors can be painted or vinal numbers
This is a Solicitation for commercial items prepared in accordance with the format in Subpart 8.4, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. Solicitation number 1232SA25Q0587 is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-03. The associated NAICS code is 1157693 (Locksmiths) with a small business size standard of $25.0 Million.
USDA, ARS, NCSL
1616 Albercht BLVD N.
Fargo, ND 58102-2765
Is looking for procurement of the Rekey & renumber all exterior doors and have 3 set of master keys which fits with the associated Statement of Work.
A site visit is scheduled to be determined (if needed). Vendors interested in attending the site visit must notify Lynn Hults at lynn.hults@usda.gov by to be determined to be added to the approved list.
The Government anticipates award of a Firm Fixed Price contract.
Each quote must show a breakdown giving price of each element, provide descriptive literature or information showing that the quoted services meet all parts of the Statement of Work.
Vendors responding to this announcement shall submit their quote in accordance with FAR 52.212-2. The Government anticipates award of a contract resulting from this solicitation to the responsible offeror whose quote conforms to the RFQ and specifications using Lowest Price Technically Acceptable (LPTA) to the Government in accordance with FAR 8.405 considering two major areas: technical acceptance and price. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 8.405. Submission of quote shall include the following: (1) Technical Specifications and (2) Price (to include shipping).
The Technical aspects will be evaluated based on the ability to meet the minimum standards in the Performance Work Statement (PWS). The proposals will be evaluated started at the lowest price first. If the lowest is not acceptable then the next lowest will be evaluated.
Technically Acceptable; Quote clearly meets the minimum requirements of the PWS.
Technically Unacceptable; Quote does not meet the minimum requirements of the PWS.
Electronic submissions are preferred. Please email all quotes to lynn.hults@usda.gov.
NO LATE QUOTES WILL BE ACCEPTED.
INSPECTON AND ACCEPTANCE TERMS: Supplies will be inspected by requiring office's technical representative and accepted at destination.
The Federal Acquisition Regulation (FAR) and the Department of Agriculture Acquisition Regulation (AGAR) provisions and clauses that apply to this acquisition are in the attached document titled Service Provisions 1157693.
To be eligible for an award, all contractors must be registered in the System for Award Management (SAM). A contractor can contact SAM by calling 1-866-606-8220 or e-mail at www.sam.gov. NO EXCEPTIONS. A UEI (Unique Entity ID) number is required in order to register. All invoices shall be submitted and paid electronically.
Quotes must be received no later than Friday August 29, 2025, by 4:00 PM Central Standard Time.
Questions regarding this combined synopsis/solicitation are due no later than Tuesday August 26, 2025, by 3:00 PM Central Standard Time. Answers to any questions received by that time will be posted as an amendment to this combined synopsis/solicitation.
Update #2 ·
Questions and Answers:
Q1. The SOW initially references just two master key sets, but the task details indicate there's actually three (BRL, NCSL, Greenhouse), each with 40 keys. Could you confirm the required number of master sets and the total key count?
A1. Three types of door locks and 40 keys each. Yes 3 sets of master keys.
Q2. Of the 82 exterior doors, can you confirm how many are cylindrical vs. mortise (if any)? Please also identify any openings with panic/exit devices that will require rim or IC housings. This can affect costs significantly.
A2. 9 at the BRL have openers, 2 at NCSL have door openers, 11 have openers at the green house ranges.
Q3. I checked and found out North Dakota doesn't issue a state “journeyman locksmith” license. Will an ALOA certification (CRL/CPL/CMEL) for the on-site foreman meet the journeyman requirement?
A3. as far as licence we just need to make sure they are good legal locksmiths and local.
Q4. Can you clarify how numbering is to be provided? Are we doing engraved plates or something else? If engraved plates what's the formatting
A4. numbering doors can be painted or vinal numbers
This is a Solicitation for commercial items prepared in accordance with the format in Subpart 8.4, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. Solicitation number 1232SA25Q0587 is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-03. The associated NAICS code is 1157693 (Locksmiths) with a small business size standard of $25.0 Million.
USDA, ARS, NCSL
1616 Albercht BLVD N.
Fargo, ND 58102-2765
Is looking for procurement of the Rekey & renumber all exterior doors and have 3 set of master keys which fits with the associated Statement of Work.
A site visit is scheduled to be determined (if needed). Vendors interested in attending the site visit must notify Lynn Hults at lynn.hults@usda.gov by to be determined to be added to the approved list.
The Government anticipates award of a Firm Fixed Price contract.
Each quote must show a breakdown giving price of each element, provide descriptive literature or information showing that the quoted services meet all parts of the Statement of Work.
Vendors responding to this announcement shall submit their quote in accordance with FAR 52.212-2. The Government anticipates award of a contract resulting from this solicitation to the responsible offeror whose quote conforms to the RFQ and specifications using Lowest Price Technically Acceptable (LPTA) to the Government in accordance with FAR 8.405 considering two major areas: technical acceptance and price. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 8.405. Submission of quote shall include the following: (1) Technical Specifications and (2) Price (to include shipping).
The Technical aspects will be evaluated based on the ability to meet the minimum standards in the Performance Work Statement (PWS). The proposals will be evaluated started at the lowest price first. If the lowest is not acceptable then the next lowest will be evaluated.
Technically Acceptable; Quote clearly meets the minimum requirements of the PWS.
Technically Unacceptable; Quote does not meet the minimum requirements of the PWS.
Electronic submissions are preferred. Please email all quotes to lynn.hults@usda.gov.
NO LATE QUOTES WILL BE ACCEPTED.
INSPECTON AND ACCEPTANCE TERMS: Supplies will be inspected by requiring office's technical representative and accepted at destination.
The Federal Acquisition Regulation (FAR) and the Department of Agriculture Acquisition Regulation (AGAR) provisions and clauses that apply to this acquisition are in the attached document titled Service Provisions 1157693.
To be eligible for an award, all contractors must be registered in the System for Award Management (SAM). A contractor can contact SAM by calling 1-866-606-8220 or e-mail at www.sam.gov. NO EXCEPTIONS. A UEI (Unique Entity ID) number is required in order to register. All invoices shall be submitted and paid electronically.
Quotes must be received no later than Friday August 22, 2025, by 4:00 PM Central Standard Time.
Questions regarding this combined synopsis/solicitation are due no later than Tuesday August 19, 2025, by 3:00 PM Central Standard Time. Answers to any questions received by that time will be posted as an amendment to this combined synopsis/solicitation.
Update #1 ·
This is a Solicitation for commercial items prepared in accordance with the format in Subpart 8.4, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. Solicitation number 1232SA25Q0587 is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-03. The associated NAICS code is 1157693 (Locksmiths) with a small business size standard of $25.0 Million.
USDA, ARS, NCSL
1616 Albercht BLVD N.
Fargo, ND 58102-2765
Is looking for procurement of the Rekey & renumber all exterior doors and have 2 set of master keys which fits with the associated Statement of Work.
A site visit is scheduled to be determined (if needed). Vendors interested in attending the site visit must notify Lynn Hults at lynn.hults@usda.gov by to be determined to be added to the approved list.
The Government anticipates award of a Firm Fixed Price contract.
Each quote must show a breakdown giving price of each element, provide descriptive literature or information showing that the quoted services meet all parts of the Statement of Work.
Vendors responding to this announcement shall submit their quote in accordance with FAR 52.212-2. The Government anticipates award of a contract resulting from this solicitation to the responsible offeror whose quote conforms to the RFQ and specifications using Lowest Price Technically Acceptable (LPTA) to the Government in accordance with FAR 8.405 considering two major areas: technical acceptance and price. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 8.405. Submission of quote shall include the following: (1) Technical Specifications and (2) Price (to include shipping).
The Technical aspects will be evaluated based on the ability to meet the minimum standards in the Performance Work Statement (PWS). The proposals will be evaluated started at the lowest price first. If the lowest is not acceptable then the next lowest will be evaluated.
Technically Acceptable; Quote clearly meets the minimum requirements of the PWS.
Technically Unacceptable; Quote does not meet the minimum requirements of the PWS.
Electronic submissions are preferred. Please email all quotes to lynn.hults@usda.gov.
NO LATE QUOTES WILL BE ACCEPTED.
INSPECTON AND ACCEPTANCE TERMS: Supplies will be inspected by requiring office's technical representative and accepted at destination.
The Federal Acquisition Regulation (FAR) and the Department of Agriculture Acquisition Regulation (AGAR) provisions and clauses that apply to this acquisition are in the attached document titled Service Provisions 1157693.
To be eligible for an award, all contractors must be registered in the System for Award Management (SAM). A contractor can contact SAM by calling 1-866-606-8220 or e-mail at www.sam.gov. NO EXCEPTIONS. A UEI (Unique Entity ID) number is required in order to register. All invoices shall be submitted and paid electronically.
Quotes must be received no later than Friday August 22, 2025, by 4:00 PM Central Standard Time.
Questions regarding this combined synopsis/solicitation are due no later than Tuesday August 19, 2025, by 3:00 PM Central Standard Time. Answers to any questions received by that time will be posted as an amendment to this combined synopsis/solicitation.
Files
| File | Type | Posted |
|---|---|---|
| SOW Campus-Wide Exterior Door Project.pdf | ||
| Wage Rates.pdf | ||
| Service Provisions 1157693.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Re-key & Renumber all exterior doors and have 3 master sets | Award Notice | |
| Re-key & Renumber all exterior doors and have 3 master sets | Award Notice | |
| This notice | Solicitation |
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