Rancilio and Fetco Machines

The Department of Energy Office of Science, specifically Brookhaven National Laboratory, is seeking to procure commercial coffee equipment through a competitive solicitation. The procurement involves two Rancilio espresso machines (Classe 5 compact 2 group, 110V) and two Fetco brewing systems, including a CBS-1221 Plus 120V air pot brewer and a GRS-1202 dual hopper grinder. This solicitation (RFQ IO463713) is structured as a full and open competition under a small business set-aside, with vendors required to be registered in the System for Award Management (SAM) and have a Unique Entity ID. The key submission deadline is May 6, 2025 at 4:00 PM EST, with vendor questions accepted until May 5, 2025 at 4:00 PM EST. Award criteria will focus on the most responsive and responsible offeror submitting the lowest total price and fastest shipping timeframe.

The procurement is designated as a Total Small Business set-aside under NAICS Category 333310 (Commercial and Service Industry Machinery Manufacturing) with a PSC Category of 3605 for Food Products Machinery and Equipment. The place of performance is Brookhaven National Laboratory in Upton, NY 11973. The purchase order includes comprehensive requirements such as delivery, setup, water filter installation, and a one-year parts and labor warranty. Payment terms are established as Net 30, with freight prepaid via UPS Ground and FOB Destination. The solicitation documents indicate this procurement is being conducted under Brookhaven Science Associates' Prime Contract with the U.S. Department of Energy, with additional supplier quality assurance requirements covering equipment certification, electrostatic discharge control, product recalls, and compliance with various safety and industrial equipment standards.