Radiation Support and Related Services

Added: Apr 12, 2013 2:21 pm THIS IS A NOTICE OF INTENT, NOT A REQUEST FOR PROPOSAL. A SOLICITATION WILL BE ISSUED ON A LATER DATE.

Title: Radiation Support and Related Services

The Radiation Oncology Branch (ROB) exists to plan and conduct pre-clinical
and clinical research on the biologic and therapeutic effects of radiation administrated alone or in combination with other modalities of treatment; to develop novel technology and imaging based approaches for radiation oncology; to investigate the natural history of disease to understand and evaluate means of diagnostic assessment for the purpose of optimizing treatment selections; and to provide radiation therapy as well as general oncology consultations for patients admitted to other Clinical Research Center (CRC) clinical services, in a collaborative approach.

The Radiation Oncology Branch exists as part of the National Cancer Institute (NCI) Center for Cancer Research (CCR). The ROB designs and conducts pre-clinical and clinical research on the biologic and therapeutic effect of radiation therapy. The research clinical trials that the ROB develops and conducts involve novel technology and/or imaging based approaches to radiation therapy treatment. Within ROB Computer Tomography (CT) and Magnetic Resonance (MR) image fusion is a routine part of a patient treatment planning. The ROB also provides treatment via radiosurgery, intensity-modulated 3-D conformal radiotherapy (IMRT), real-time dose measurement, brachytherapy, and MR-guided procedures.

The Radiation Oncology Branch (ROB), Center for Cancer Research (CCR), National Cancer Institute (NCI), National Institute of Health (NIH), Bethesda, Maryland is seeking a small business Contractor to provide radiation therapy treatments and related services to clinical protocol patients at the Clinical Center, NIH. The treatments will take place on-site, using linear accelerators, simulators, and dosimetry equipment.

The Contractor must be able to 1) provide radiation therapy treatments, dosimetry treatment plans and verification, physics services, and related services as required by the Statement of Work; 2) operate associated equipment in the ROB such as high energy linear accelerators, radiation therapy simulators, CT scanners, radiation therapy treatment planning computers, associated dosimetry equipment, medical laboratory equipment, and MRI equipment; 3) provide on-call emergency radiation services, when required, in accordance with established radiation therapy practices, and 4) participate in on-site training. All staff shall have the appropriate board or registry certifications and appropriate state licensure for the field of practice as evidence by the curriculum vitae (CV).

Additionally the Contractor must be able to:

• Prepare, submit, and implement an initial and final transition plan. The initial transition plan must demonstrate your ability to ensure an orderly, efficient, and expedient transition of all contract activities to the new Contractor. The final transition plan must include plans for transfer of policies and procedures; and transfer of relevant files and records to ensure an orderly, efficient, and expedient transition of all contract activities by the contract completion date.

• Prepare, submit, and carry out a quality control plan that explains its methodology to monitor contract performance, inspect and correct deficiencies and problems.

• Perform radiation therapy and dosimetry treatments based on HIPAA Medical Code Sets identified by the HCPCS (Healthcare Common Procedure Coding System) procedure codes, specifically 77413, 77414, 77408, 77409, 77403, 77404, 77372, 77373, 77481, 77290, 77295, and 77334.

• Perform dosimetry treatment plans and plan verifications based upon American Medical Billing Codes, specifically 77310, 773154, 77301, 77321, and 77328.

• Perform physics services, including quality assurance of patient records (paper & electronic) based upon American Medical Billing Codes, specifically, 77336, 77330, 77399, and 77331.

• Provide an increased quantity of additional staffing for a Radiation Oncologist, Nurse Practitioner and Physician Assistant.

The ROB has used the contracting mechanism to provide these services for more than 15 years. Contract N02-RC81003, 11/1/97-10/31/02; contract N02-RC-37001, 11/1/02-12/31/07 and the current contract, HHSN261200800004C, have all been awarded to Radiation Management Associates. During these award periods the contractor changed their name from Associates in Radiation Management to Radiation Management Associates.

The services will be acquired via a Total Small Business set-aside under NAICS 621512 with a small business size standard of $13.5 million. It is anticipated that a cost reimbursement, fixed fee type contract will be awarded with a base period of six (6) months, six (6) 1-year option periods, and end with a final six (6) months option period. Award is anticipated to begin on or about July 1, 2013.

The RFP will be available electronically at a later date and may be accessed through the FedBizOpps at www.fbo.gov. This notice does not commit the Government to award a contract. No collect calls will be accepted. No facsimile or email transmissions will be accepted. IT IS THE OFFERORS RESPONSIBILITY TO MONITOR THE ABOVE MENTIONED SITE FOR THE RELEASE OF THE SOLICITATION AND ANY AMENDMENTS.