Radiation Dose Tracking System Modernization

The Department of Veterans Affairs Veterans Health Administration National Radiology Program Office is seeking a comprehensive, enterprise-wide Patient Radiation Dose Tracking (PRDT) system with accompanying support services to enhance patient safety, regulatory compliance, and operational efficiency across the VA healthcare system. The system must aggregate radiation dose data from all imaging modalities including CT, fluoroscopy, mammography, MRI, nuclear medicine, dental radiology, and linear accelerators, while generating cumulative dose calculations, Peak Skin Dose (PSD), Effective Dose Equivalent (EDE), organ-specific dose calculations, and customizable reports at local, regional, and national levels. Key requirements include seamless integration with VistA and Oracle Health Millennium EHR systems via HL7 interfaces, support for multiple patient identifier formats, 99% uptime guarantee, DICOM-compliant reporting, FedRAMP authorization or VA Authority to Operate (ATO) within 90 days of award, and full compliance with VA cybersecurity, privacy, and Section 508 accessibility standards. This is a Request for Information (RFI) phase for market research purposes, with responses due by April 28, 2026, at 4:00 PM Eastern Time to be submitted via email to the Contract Specialist and Contracting Officer listed in the solicitation documents. Interested contractors should submit a capability statement limited to five pages addressing their technical approach, integration capabilities, and rough order of magnitude pricing for 1, 3, and 5-year enterprise software licensing periods.

This Pre-Solicitation Notice carries no set-aside designation and does not identify any current incumbents or legacy system vendors, though the PWS references potential data migration from systems including Bayer Radiometric, AGFA/PACSHealth DoseMonitor, GE Healthcare, NMIS BioDose, Sun Nuclear SunCheck, Bracco NexoDose, and Boston Scientific. The VA estimates approximately 10.9 million annual imaging cases across all modalities and plans to deploy the system across approximately 135 VHA facilities, beginning with 15 initial sites during the base 12-month contract period followed by optional deployment to the remaining 120 sites. The base contract period is 12 months from award with four 12-month option periods (maximum 60 months total), and the NAICS category is 513210 (Software Publishers) with a $47 million small business size standard. While specific contract award values are not disclosed in this RFI phase, interested parties including veteran-owned small businesses should provide SAM UEI, NAICS codes, and SBA VetCert verification if applicable. The VA indicates that a subsequent RFP/RFQ solicitation may be issued on NASA SEWP V, GSA, or SAM.gov, though this RFI constitutes a planning-phase market research effort with no obligation to award and no compensation provided to respondents.