R710--Payroll Processing Services for CWT Payroll.

Closed Special Notice Posted Dec 4, 2024

Solicitation number: 36C24125Q0049
Agency: Veterans Integrated Service Network 1 Veterans Health Administration, Department of Veterans Affairs
Responses due: Nov 20, 2024, 9:00 AM ET
Set-aside: No set-aside

Opportunity facts

NAICS code: 541214 Payroll Services
PSC: R710 Support- Management: Financial
Points of contact: Ophelia Wilson ophelia.wilson@va.gov (203) 932-5711

Notice details come from SAM.gov. Updated Dec 4, 2024.

About this opportunity

Written by GovTribe AI · Dec 4, 2024

The Department of Veterans Affairs (VA), specifically the Veterans Integrated Service Network 1 at the Bedford VA Medical Center, has issued a Special Notice announcing its intent to sole source a payroll processing services contract to Payright Payroll Services Inc. The notice, published on December 4, 2024, outlines a potential firm-fixed contract for the Compensated Work Therapy (CWT) program. The contract will cover payroll services for processing between 100-150 payroll checks weekly, with a base period spanning January 11, 2025, through January 10, 2030, and includes four potential option years. The procurement is being conducted under the authority of FAR 6.302-1, which allows for a single source procurement when no other suppliers can meet agency requirements. The contract opportunity is classified under NAICS code 541214 for Payroll Services.

Contractors interested in being considered for this opportunity must submit detailed documentation demonstrating their qualifications to Ophelia.Wilson@va.gov by December 6, 2024, at 9:00 AM EST. The selected contractor must use VA-approved Evolution software, implement 128-bit encryption with SSL protocols, and ensure daily secure data backups both onsite and offsite. Key requirements include maintaining strict confidentiality of veteran information, providing daily support during business hours (7:00 AM - 3:30 PM EST), and complying with VA Directive 6500 regarding information system security. The VA will monitor contractor performance through a designated Contracting Officer's Representative (COR), John Bowers, who will track and report any performance issues. While this is not a competitive solicitation, the VA will review submitted responses to determine whether to conduct a competitive procurement, with the final determination solely at the government's discretion.

Notice text

As posted on SAM.gov.

NOTICE OF THE INTENT TO SOLE SOURCE TO Payright Payroll Services Inc, 468 Great Road, Action, MA 01754 United States. Response Due Date: December 6, 2024, by 09:00AM (EST) NOTICE OF THE INTENT TO SOLE SOURCE SYNOPSIS Network Contract Office 1, Procurement Office East on behalf of The Department of Veterans Affairs, Bedford VA

Medical Center intends to award a firm-fixed contract with four options to Payright Payroll Services Inc to provide payroll services. The service will be a continuation of current services, for

products/services for which the Government intends to solicit and negotiate with only one source

under the authority of FAR 6.302-1 -- Only One Responsible Source and No Other Supplies or

Services Will Satisfy Agency Requirements. 41 U.S.C. 3304(a)(1). The North American Industry

Classification System code (NAICS) for this requirement is 541214. All responsible sources that feel

they should be considered qualified to provide the above-mentioned products may submit a

response to this notice (by the response due date shown above) to Ophelia.Wilson@va.gov. The

information provided shall include detailed (and relevant) documentation to allow the government

to perform adequate market research and make a proper determination. A determination by the

government not to compete this proposed requirement based upon responses to this notice is solely

within the discretion of the Government. Information received will be considered solely for the

purpose of determining whether to conduct a competitive procurement. THIS IS NOT A

REQUEST FOR COMPETITIVE PROPOSALS. THERE IS NO SOLICITATION AVAILABLE

AT THIS TIME. REQUESTS FOR A SOLICITATION WILL NOT RECEIVE A RESPONSE.

STATEMENT OF WORK

These funds are to provide continuing payroll coverage for the CWT program. The company will provide between 100 and 150 payroll checks per week. The company is responsible for sorting/ packaging of the checks and deposit statements into the Veteran's accounts. The company will ensure confidentially for all program veterans and will not release any information to anyone outside of VA CWT staff.

Company will use VA approved software Evolution. All information stored on the company s server witll be backed up dailey to both secure onsite and off site locations. The encryprtion protocol transport an encryption key. SSL will be used to create the encryption key. The algorithm used is an 128 bit key. Encryption described has been approve by IT, ISO and privacy officer at the Bedford facility.

CWT uses a Comcast line dedicated for the payroll system. An account technician assigned to CWT enters the information into the software system from a secured location in building 80 (RM 103 B.)

Continual training will be needed on the above described software/protocols . VA staff assigned will need daily access to support staff for pay reports, end of fiscal year close out data and descrepencies in the system software . VA staff should have the ability to run reports within the payroll system as needed.

VA PRIVACY AND INFORMATION SYSTEM SECURITY REQUIREMENTS:

All Contractors and Contractor personnel shall be subject to the same Federal security and privacy laws, regulations, standards and VA policies as VA, including the Privacy Act, 5 U.S.C. Â§552a, and VA personnel, regarding information and information system security. Contractors must follow policies and procedures outlined in VA Directive 6500, Information Security Program which is available at: http://www1.va.gov/vapubs, to ensure appropriate security controls are in place.

The company will ensure confidentially for all program Veterans and will not release any information to anyone outside of VA CWT staff.

QUALITY CONTROL/QUALITY ASSURANCE

Quality Assurance: The Government will monitor the contractor s performance under this contract. The assigned Contracting Officer s Representative (COR) will report any problems, complaints or concerns as reported.

GOVERNMENT SUPERVISION

The contract is under the direction of the (CO) Contracting Officer. The COR is designated to represent the CO. The Contractor shall be advised of the extent of the authority of the COR. The COR will be John Bowers.

HOURS OF OPERATION

Normal business hours are 7:00 AM EST to 3:30 PM EST, Monday through Friday, excluding Federal Holidays. CWT staff should be able to contact Company during these business hours to address payroll descrepencies in a timely and pro active manner.

B.3 PRICE/COST SCHEDULE

All work to be performed in accordance with the statement of work

Base Year Period of Performance: January 11, 2025 thru January 10, 2030