R699--Denver VA Mail Carrier B+4 (VA-25-00006239)

Sources Sought Notice

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Sources Sought Notice

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SUBJECT*

Denver VA Mail Carrier Base-Plus-Four

GENERAL INFORMATION

CONTRACTING OFFICE S ZIP CODE*

21703

SOLICITATION NUMBER*

36C10X24Q0344

RESPONSE DATE/TIME/ZONE

08-14-2024 2300 EASTERN TIME, NEW YORK, USA

ARCHIVE

15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

N

SET-ASIDE

PRODUCT SERVICE CODE*

R699

NAICS CODE*

561499

CONTRACTING OFFICE ADDRESS

Strategic Acquisition Center - Frederick

Department of Veterans Affairs

5202 Presidents Court, Suite 103

Frederick, MD 21703

POINT OF CONTACT*

Contracting Specialist

Carl Weber

carl.weber3@va.gov

(414) 236-1115

PLACE OF PERFORMANCE

ADDRESS

Department of Veterans Affairs

3773 Cherry Creek N Dr, Suite 410

Denver, CO

POSTAL CODE

80209-3804

ADDITIONAL INFORMATION

AGENCY S URL

https://www.va.gov/opal/sac/index.asp

URL DESCRIPTION

To learn more about SAC and its mission, please click here.

AGENCY CONTACT S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

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Denver VA Mail Carrier Base-Plus-Four (B+4)

Sources Sought

The U.S. Department of Veteran Affairs (VA) is seeking information and sources capable of providing the services described below. The purpose of this notice is to gather capabilities and market information pertinent for acquisition planning. The responses to this Sources Sought will contribute to determining the method of procurement and identify parties having an interest in and the resources to support this requirement.

There is no solicitation at this time.

This Sources Sought does not constitute a request for quotes or proposals. Submission of any information in response to this Sources Sought is purely voluntary. The Government assumes no financial responsibility for any costs incurred. Respondents are advised, the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. No proprietary, classified, confidential, or sensitive information should be included in your response to this notice.

Description of requirement:

The Department of Veterans Affairs, Veterans Health Administration Office of Finance, Denver, Colorado [(VHA104 Denver)], currently generates an estimated 36,000 pieces of computer generated, first-class mail each year. These letters (domestic and international) are printed, folded, and inserted into Government permit imprinted envelopes and mailed worldwide. Outgoing mail is inserted into mail trays at the VHA104 (Denver) facility.

Scope of Work:

The Contractor shall pick up and deliver letters to a United States Post Office (USPS) facility. The Contractor shall also pick up and deliver letters from the United States Post Office (USPS) facility to our provided VHA104 (Denver) facility. The Contractor is responsible to presort all first-class mail to achieve the best postage discount possible. Additionally, the Contractor shall provide VHA104 (Denver) facility with services for completing the required permit report (PS 3600-R), barcoding each letter with the appropriate Zip+4+2, and presorting VHA104 (Denver) mail. Contractor must be able to use a Postal Service Enterprise Payment System (EPS) account to pay postage for domestic mail. An EPS account will be set up with appropriate Post Office to deduct daily postage. VHA104 (Denver) will not issue postage funds directly to the Contractor.

Estimated Quantity of Each Year:

Base Year

Description

Estimated Quantity

Mail Presort Services

69,600

Stamps/Meter

36,000

Misc. Services (i.e.) Transporting materials

312

Option One Year (OY1)

Description

Estimated Quantity

Mail Presort Services

76,560

Stamps/Meter

39,600

Misc. Services (i.e.) Transporting materials

343

Option Two Year (OY2)

Description

Estimated Quantity

Mail Presort Services

84,216

Stamps/Meter

43,560

Misc. Services (i.e.) Transporting materials

378

Option Three Year (OY3)

Description

Estimated Quantity

Mail Presort Services

92,638

Stamps/Meter

47,916

Misc. Services (i.e.) Transporting materials

415

Option Four Year (OY4)

Description

Estimated Quantity

Mail Presort Services

10,1901

Stamps/Meter

52,708

Misc. Services (i.e.) Transporting materials

457

Schedule of Items:

CLIN

Description

Quantity

Unit

Unit Price

Total

0001

Base Mail Service

12

MO

$

$

1001

OY1 Mail Service

12

MO

$

$

2001

OY2 Mail Service

12

MO

$

$

3001

OY3 Mail Service

12

MO

$

$

4001

OY4 Mail Service

12

MO

$

$

Grand Total B+4:

$

Place of Performance:

All services shall be provided at the following:

Department of Veterans Affairs

3773 Cherry Creek N Drive, Suite 410

Denver, CO 80209-3804

The pickup and delivery location may change within 25 miles subject to contract modification.

Submission Instructions:

If your organization is capable of performing these services, please respond to this Sources Sought as follows:

Cover Sheet - one page

Organization name, address, SAM Unique Entity Identifier (UEI) number and website.

Primary point of contact to include e-mail address and phone number.

Company s size status as listed in SAM under NAICS 561499 - All Other Business Support Services. If listed as Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) in SAM, state if your company is certified in SBA s VetCert database.

If these services are available on your company s GSA contract, provide GSA contract number, schedule and category.

Capabilities Statement and Market Information - no more than five pages

Please respond to the following questions by providing a capabilities statement and market information:

Please describe your experience working with Government agencies. Specifically, what processes do you have in place to submit a timely and quality quote?

Please briefly explain how you would provide the required services at the onsite place of performance.

If you are a Small Business (SB), can you provide the required services and meet Subcontracting Limitations found at FAR 52.219-14? Please explain.

Would you be interested in proposing on a solicitation for this work?

Please provide estimated pricing information for mail service listed above.

Would you suggest any other NAICS for these services?

Please provide any other feedback or suggestions that you deem appropriate.

Submissions must be emailed to Carl Weber at carl.weber3@va.gov by the date/time listed in this notice.