R614--On-Site Document Shredding Services
Closed Special Notice Posted
- Solicitation number
- 36C10D26Q0045
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561990 All Other Support Services
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Veterans Benefits Administration, Chicago Regional Office has issued a Sources Sought Notice for On-Site Document Shredding Services. This special notice represents market research conducted by the VA to identify qualified contractors before issuing a formal Request for Quote. The requirement involves secure, on-site shredding of sensitive documents at the Chicago Regional Office located at 2122 Taylor Street, Chicago, IL 60612. The contractor will be responsible for providing all necessary labor, equipment, and materials while maintaining compliance with federal security and privacy standards. The Product Service Code is R614 (Support-Administrative: Paper Shredding) under NAICS Code 561990 (Other Support Services).
Interested contractors must submit responses via email to Contract Specialist Raymond Tracey at raymond.tracey@va.gov by March 26, 2026, at 3:00 PM Eastern Time. Participation is limited to small businesses with active registrations on SBA.gov at the time of response, with Veteran-Owned Small Businesses (VOSB) and Service-Disabled Veteran-Owned Small Businesses (SDVOSB) required to provide proof of active VetCert status and SBA.gov registration. The anticipated contract will consist of a base year plus four one-year option periods and will follow FAR Part 12 (Acquisition of Commercial Items) procedures. This sources sought notice is for market research purposes only and does not constitute a binding solicitation; interested parties should note that responses will not be accepted as formal offers and all costs associated with responding are borne by the contractor.
Notice text
Sources Sought Notice: On-Site Document Shredding Services
Department of Veterans Affairs, Veterans Benefits Administration, Support Services Division (SSD) Chicago Regional Office, IL 60612.
Introduction
The Department of Veterans Affairs (VA), Veterans Benefits Administration, Chicago Regional Office, IL, is conducting market research to identify qualified sources for On-Site Document Shredding Services. This is a sources sought notice and not a solicitation. The information received will be used for planning purposes to determine the appropriate acquisition strategy for the forthcoming Request for Quote (RFQ).
Scope of Services
The anticipated requirement is for secure, on-site shredding of sensitive documents at the Chicago Regional Office. The contractor will be responsible for providing all labor, equipment, and materials necessary to perform document shredding services in compliance with federal security and privacy standards. The applicable SIN Category is 561990 (Other Support Services), and the Product Service Code (PSC) is R614 (Support-Administrative: Paper Shredding).
Eligibility Criteria
Seeking any interested small businesses that can perform shredding services for the Department of Veteran Affairs, Veterans Benefits Administration, Support Services Division (VARO 328) located at 2122 Taylor St., Chicago IL 6012.
Interested sources must have active registrations in SBA.gov at the time of response.
If you are Veteran Owned Small Business (VOSB), you must include proof of active status in VetCert and SBA.gov registration.
Period of Performance
The potential Request for Quotation (RFQ) will be for a base year plus four (4) one-year option periods.
Procedural Information
The RFQ will follow procedures outlined in FAR Part 12 (Acquisition of Commercial Items) and, if applicable, the VA Acquisition Regulation (VAAR).
Submission Instructions
Interested and eligible SDVOSBs must submit their responses via email to raymond.tracey@va.gov.
Responses must be received no later than March 26, 2026, 3:00 PM EDT.
No phone calls will be accepted.
Responses must include:
Proof of active VetCert status if a Veteran Owned Small Business (VOSB) and includes ( SDVOSB) at SBA.gov.
Proof of SBA.gov registration
Company name, point of contact, and DUNS or UEI number
Contact Information
All responses must be submitted via email to raymond.tracey@va.gov.
This sources sought notice does not constitute a solicitation for proposals, quotations, or bids. Your reply is strictly for market research purposes to determine strategy for issue of a Request for Quote ( RFQ) . The VA will not reimburse any costs associated with responding to this notice. The information provided will assist the VA in determining the set-aside and acquisition strategy for the future procurement of on-site document shredding services at the Chicago Regional Office.
DISCLAIMER
This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with Revolutionary FAR Over All (RFO) FAR part 12 procedures if applicable, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
Files
| File | Type | Posted |
|---|---|---|
| 36C10D26Q0045.docx | DOCX document |
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