R614--Document Destruction Services Detroit RO

Questions Received & Corresponding Answers

RFQ 36C10D24Q0135

Document Destruction Services Detroit VARO

The following questions have been received regarded Solicitation 36C10D24Q0135 for Document Destruction(Shredding) Services at the Detroit VBA Regional Office. Please see below for list of questions received and their corresponding answers.

I am inquiring about this pre-bid as far as expectations and frequency estimate load or weight.

Answer: Per the Scope of Work Contractor shall provide at least five (5) 96-gallon secured containers (bins) to collect and store materials to be shredded until such time that shredding of the materials occurs. Each bin provided must have wheels and hold an average of 300 lbs, possess locking mechanisms, and utilize a keyed lock. Contractor shall normally shred materials on a biweekly basis, on a Monday through Friday between 8:00am and 1:00 pm, Eastern Standard Time (EST).

In regards to your RFQ 36C10D24Q0135, please advise as to the quantity of documents that will need to be destroyed. I assume this is to be a bulk document dump but will my equipment need to be at the location 24/7 or will this be a once/twice a week bulk document dump?

Answer: As mentioned in the above answer, estimated amount is up to five (5) 96-gallon secured bins capable of holding an average of 300 lbs. This is an estimated amount and actual shred material at each pickup may vary. Contractor shall provide five (5) 96-gallon secured bins which must be delivered to and remain at the Detroit VBA Regional Office. Pickups shall be bi-weekly and scheduled with personnel at the Detroit VBA Regional Office.

I am eagerly anxious to bid on this opportunity. However, I didn t see much information available. I didn t see a time services are needed, how long, how much is needed, how often, or how they want the documents destroyed. The description nor the downloads provided it.

Answer: Please refer to Solicitation Scope of Work and answers provided above for information on frequency, scheduling of services, estimated number of bins and duration of contract. For details on document destruction requirements, please refer to section 7. DESTRUCTION OF TEMPORARY PAPER RECORDS , CERTIFICATION OF DESTRUCTION , and FINAL DESTRUCTION and INTERIM DESTRUCTION on pages 9 through 15 of the Solicitation document.

I have a couple of question regarding this current solicitation.

Is there currently an incumbent for this particular contract?

Is there a current SOW for this solicitation?

What are the pickup days?

Will security clearance be needed to access the facility?

What is the length of contract (1yr or...)?

Answer:

Yes, these services have been performed previously under contract at this location.

Please see Solicitation document for full Scope of Work. Pickup days are to be biweekly and scheduled with personnel at the Detroit VBA Regional Office.

Contractor shall normally shred materials on a biweekly basis, on a Monday through Friday between 8:00am and 1:00 pm, Eastern Standard Time (EST).

Some security training completion will apply for contractor employees. Please see Scope of Work for full details on training requirements.

Period of Performance will be a base period of twelve (12) months with four (4) option years.