R614--Document Destruction Services
Closed Pre-Solicitation Posted
- Solicitation number
- 36C10D25Q0144
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561990 All Other Support Services
- Place of performance
- Department of Veterans Affairs Veterans Benefits Administration Roanoke, Virginia 24011, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Benefits Administration is conducting market research through this Sources Sought Notice to identify qualified vendors capable of providing onsite document destruction services at the Roanoke Regional Office located at 210 Franklin Street SW, Roanoke, VA. The procurement falls under NAICS code 561990 with a size standard of $16.5 million and requires vendors to provide and maintain seven 65-gallon secured rolling bins with padlock capabilities for weekly document shredding services. Interested parties must submit capability statements demonstrating their ability to perform the required services, including descriptions of available equipment, vehicles, and similar past performance as prime contractors. Responses must be submitted electronically in Microsoft Word or Adobe PDF format and cannot exceed eight pages in length. The submission deadline is 1:00 PM EST on August 1, 2025, with all responses to be emailed to Afia.monteaperto@va.gov with reference number RFI # 36C10D25Q0144 and "Shredding services" in the subject line.
This opportunity has no set-aside designation and is open to all qualified vendors regardless of size or socio-economic status, though the Sources Sought worksheet requests information about various certifications including SDVOSB, VOSB, 8(a), HUBZone, and women-owned small business designations. The contract involves shredding 336 bins of paper documents annually, which averages seven bins per weekly service or approximately 28 bins per month. No incumbent contractor is identified in the notice, and no specific contract value or budget range is disclosed. The VA will supply locks for the contractor-provided bins, and the agency reserves the right to change bin locations at any time during the contract period. This is strictly a market research effort with no guarantee that a formal solicitation will be issued, and no contract will be awarded based on responses to this Sources Sought Notice.
Notice text
This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation.
If a solicitation is issued it shall be announced at a later date, and all interest parties must response to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.
The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 561990, with a size standard 16.5 million. The Department of Veterans Affairs (VA), Veterans Benefits Administration (VBA) is seeking to identify any vendor capable of providing onsite Document Destruction Services at Veterans Benefits Administration Roanoke Regional Office located at per the (Attachment 2)Â below.
This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirements described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy.
Submission Instructions: Interested parties who consider themselves qualified to (perform the services) are invited to submit a response to this Sources Sought Notice by 1:00 pm EST, (01) (August), (2025). All responses under this Sources Sought Notice must be emailed to Afia.monteaperto@va.gov with RFI # 36C10D25Q0144 and Shredding services in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.
Interested parties should complete the following attachments 1 and 2. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in attachments 1 and 2 below. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format.
Attachment 1
Sources Sought Worksheet
QUALIFICATION INFORMATION:
Company / Institute Name: _______________________________________________________
Address: ______________________________________________________________________
Phone Number: ________________________________________________________________
Point of Contact: _______________________________________________________________
E-mail Address: ________________________________________________________________
SAM Unique Entity Identifier (UEI) #:Â ___________________________________________________
CAGE Code: __________________________________________________________________
SAM Registered: (Y / N)
Other available contract vehicles applicable to this sources sought (GSA/FSS/NASA SEWP/ETC): __________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
SOCIO-ECONOMIC STATUS:
https://search.certifications.sba.gov/advanced?page=0 SDVOSB: (Y / N)
https://search.certifications.sba.gov/advanced?page=0 VOSB: (Y / N)
8(a): (Y / N)
HUBZone: (Y / N)
Economically Disadvantaged Women-Owned Small Business: (Y / N)
Women-Owned Small Business: (Y / N)
Small Business: (Y / N)
CAPABILITY STATEMENT:
Provide a brief capability and interest in providing the (service) as listed in Attachment 2 (with enough information to determine if your company can meet the requirements. Please include a description of the equipment/vehicles that are currently on hand to complete this work as a prime contractor and what similar services have been completed and where, as a prime contractor. Are there any vendors that can provide services at this site? If so, please explain how you would be able to accomplish the work. Do you have your own equipment? The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in Attachment 2. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation.
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Attachment 2
General Overview- Shredding Services
336 bins of paper documents will be shredded annually. This averages seven (7) bins per service (weekly) or 28 bins per month.
The contractor shall provide the following items and perform the related tasks as specified:
The contractor shall provide and maintain a quantity of seven (7) bins - 65 gallon secured shred bins capacity rolling bins with padlock, locking capability which the VARO will supply the locks, Poff Federal Building, 210 Franklin Street SW, Roanoke, VA 24011. The Veterans Benefits Administration Roanoke Regional Office will decide the specific locations for the bins and may change these locations anytime during the period of this contract.
VBA has a requirement for onsite document destruction services within the following addresses:
Veterans Benefits Administration Roanoke Regional Office
Poff Federal Building, 210 Franklin Street SW, Roanoke, VA 24011
Files
| File | Type | Posted |
|---|---|---|
| 36C10D25Q0144.docx | DOCX document |
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