R499--Notice of Intent to Sole Source Surgical Communicator - Innovation Project

Closed Special Notice Posted

Solicitation number
36C26126Q1036
Agency
Responses due
Set-aside
No set-aside

Opportunity facts

Notice details come from SAM.gov. Updated .

About this opportunity

The Department of Veterans Affairs, Network Contracting Office 21, on behalf of VA Central California Health Care System, issued a Notice of Intent on July 26, 2026 to sole-source a contract to DOCME360, LLC under FAR 6.103-1 authority, with responses due by August 3, 2026 at 10:00 AM Pacific Time.

VACCHCS seeks to contract DOCME360, LLC to design, develop, and deploy a secure, scalable digital platform (the "Surgical Communicator" or "OR Journey Tracker") that provides veterans and designated family members with real-time status updates throughout the surgical journey. The platform must integrate with VistA, VA enterprise services, DSS Livedata, and future Oracle Health workflows, with core capabilities including milestone-based status tracking from pre-operative through recovery stages, flexible enrollment workflows, secure permission-based access via access codes, SMS links or QR codes, and notification systems for key milestones.

The requirement is classified as NAICS 541519 (Other Computer Related Services), PSC R499 (Support-Professional-Other), with an SBA size standard of $34.0 million. The contract is Firm Fixed Price with performance from September 1, 2026 through January 31, 2027, following a phased delivery model with pilot deployment at VACCHCS in November 2026 and enterprise evaluation scheduled for December 2026. Work is performed remotely with virtual collaboration with VA subject matter experts.

Interested parties must submit evidence by August 3, 2026 that competition would be advantageous to the Government, addressing all aspects of the attached draft Performance Work Statement. Responses should be directed to Contract Specialist Gary Christensen at gary.christensen@va.gov, referencing solicitation number "36C26126Q1036 Surgical Communicator Innovation" in the subject line. This notice is informational; no formal solicitation document is available, and no award will be made based on unsolicited quotations.

Notice text

The Department of Veterans Affairs, Network Contracting Office (NCO) 21, on behalf of VA Central California Health Care System (VACCHCS) located 2615 E. Clinton Avenue, Fresno, CA 93703-2223 is issuing this Notice of Intent (NOI) to inform industry contractors of the Government s intent to award a sole source contract under the authority of Federal Acquisition Regulation (FAR) 6.103-1, Only one responsible source and no other supplies or services will satisfy agency requirements.

The intended contractor is DOCME360, LLC, 2311 Wilson BLVD STE 16,3RD Floor Arlington, Virginia, 22201-5417, United States.

VACCHCS is seeking to negotiate a sole source award to DOCME360, LLC. for design, develop, and deploy a secure, scalable digital platform that provides real-time updates and engagement capabilities throughout the surgical journey in accordance with the Performance Work Statement Draft.

The North American Industry Classification System (NAICS) for this requirement is, 541519 Other Computer Related Services. Product of Service Code for this requirement is R499 Support-Professional-Other. The 2022 Small Business Administration (SBA) size standard for this sector is $34.0 Million.

This notice of intent is neither a formal solicitation nor a request for competitive proposals. No solicitation document is available, and telephone requests will not be honored. No award will be made based on unsolicited quotations or offers received in response to this notice. Any response to this notice must be able to prove that provides clear, compelling and convincing evidence that competition will be advantageous to the Government. Additionally, all responses must address all aspects of the attached Performance Work Statement. The intent of this synopsis is for informational purposes only. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination by the Government not to compete this action based on this notice is solely within the discretion of the Government.

All inquiries and concerns must be addressed in writing via e-mail to gary.christensen@va.gov with 36C26126Q1036 Surgical Communicator Innovation referenced in the subject line. A determination by the Government not to compete this proposed procurement based on the responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement.

Files

File Type Posted
36C26126Q1036.docx DOCX document
PWS Surgical Communicator DRAFT.pdf PDF

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