R499--COVID Door Screeners for the North Texas Health Care System

The purpose of this amendment to Combined Synopsis/Solicitation Notice 36C25720Q0943 is to provide answers to questions and an updated Performance Work Statement.

The question submittal due date and time closed on Wednesday, July 1, 2020 at 9:00am CST and NO further questions received after this date will not be answered.

There are no changes to the due date and time for the submittal of offers/quotes.

QUESTIONS AND ANSWERS

Respectfully request that this contract be set-aside for SDVOSB or at least preference be given to SDVOSB on a sliding tier basis. The government at this time will not be changing its acquisition strategy.

Will the screeners have any relationship or be covered by a collective bargaining agreement or in any way be involved with a union. No

Is it possible to change the unit in the Price Cost schedule from 1 year to hourly due to possible changes in workload that are unforeseen? Interested/qualified offerors can submit the pricing in the format in which they feel is most suitable to meet the solicitation requirements.

Page 2 -Â ESTIMATED QUANTITY OF REQUIRED EMPLOYEES PER LOCATION: Are the number of employees the number expected to be on duty during posted hours? For example, in Tyler facility you want two screeners on duty from 0700-1630 M-F. The number of required screeners per location is outlined in the solicitation. The offeror needs to provide their technical approach to meeting the government s need.

Page 4 - Contractor Personnel Roster. Can the seven-day requirement be changed to 10 workdays? Seven days is not enough time to confirm acceptance, run background checks and do all the initial onboarding tasks required. 7-10 workdays are acceptable

Page 4 - Contractor Responsibilities. para 4 - "Contractor shall designate a full-time supervisor to be on site during set-up, tear-down operations, and performance of the work."  Do you want on-site supervisors on duty at each location? For example, where we have one screener working at Polk, do we also need an on-site supervisor as well? Â

Which locations do you want an on-site supervisor?  Dallas, Bonham and FWOPC should have supervisors on station the other locations should have a supervisor to report to at the other locations that can handle issues and address concerns immediately.

Will we be given office space at the VA facility for the on-site supervisor to work from? No

Page 4 - Contractor Responsibilities. para 5 - Does the VA currently have door screening service procedures that we can use to ensure we meet your expectations in tailoring our process to your needs?  No

Page 5 - Training/Licenses/Qualifications. para 1 - "fully trained, experienced, professional door screening staff, Â Suggest changing "experienced" to "capable."Â I doubt that we will be able to find ~100 experienced COVID door screeners to cover the 77 required daily staff. Only qualified/interested parties who can meet the needs of the government s entirely shall submit an offer for this solicitation.

Page 5 - Training/Licenses/Qualifications. para 3 - "a training program on security, patient privacy, safety, emergency procedures, accidents/injuries and communication with Medical Center staff." Can the Contractor utilize the VA's TMS system to train our screeners in the VAMC procedures or at least may my training officer have access to the TMS courses to develop our own training to make sure they are compliant with the VA procedures? We will provide VA information, however a qualified company providing similar services should have these general elements already in their training and should not solely depend on TMS as a guide to meet the expectation. We ll provide knowledge experts to provide a VA orientation regarding VA side of expectations related to safety, police, infection control and privacy.

Page 6, para 2. Can the Contract screeners take the VA training on customer service to meet this contract requirement and to ensure consistent training? We will provide a customer service training related to the VA; however, a qualified contractor should have set requirements for training staff related to customer service and development that they ve created/developed for their staff. They should not depend on the VA training to meet this requirement. Again, if they are an experienced company performing work such as this then customer service training would be a key aspect of training and development for handling customers daily regarding service and potential conflicts.

Page 6, para 6.  Can the seven-day requirement be changed to 10 workdays? Seven days is not enough time to confirm acceptance, run background checks and do all the initial onboarding tasks required. 7-10 workdays are acceptable

Page 6, para 7Â Did you intend to have the Contracting Officer be responsible for this requirement or the COR? Contracting officers have authority to enter into, administer, or terminate contracts and make related determinations and findings. Contracting officers may bind the Government only to the extent of the authority delegated to them. No contract shall be entered unless the contracting officer ensures that all requirements of law, executive orders, regulations, and all other applicable procedures, including clearances and approvals, have been met. Contracting officers are responsible for ensuring performance of all necessary actions for effective contracting, ensuring compliance with the terms of the contract, and safeguarding the interests of the United States in its contractual relationships. In order to perform these responsibilities, contracting officers should be allowed wide latitude to exercise business judgment. Please see FAR Part 1 for further details. A contracting officer s representative (COR) assists in the technical monitoring or administration of a contract. Please see FAR Part 1 for further details.

Page 7 Door Screeners. Para 3. What is the cutoff for the temperature reading where we do not allow entrance? 100.0

Page 8, para 1. Who is responsible for providing the colored wristbands? The contractor or the VA.? The last sentence implies that the COR will get replacement wristbands. The government will supply the wristbands.

Page 8, para 5. What PPE is required? For Door screening employees face mask, gloves, face shield, could also change depending on CDC guidelines or VHA guidelines update or evolve for COVID-19) Refer to page 8 in PWS.

Page 8, para 9. Can the screeners utilize the TMS training for bloodborne pathogens and PPE to ensure consistent training? We will provide VA information, however an experienced company providing similar services should have these general elements already in their training and should not solely depend on TMS as a guide to meet the expectation. We ll provide knowledge experts to provide a VA orientation regarding VA side of expectations related to infection control.

Page 10, para 2.  Contractor shall be required to provide professional signage for screening staff operation as outlined in the PWS. Contradicts page 8 para 18. Please clarify. Page 9 in PWS -VA will supply all signage and social distancing information/signage. If a contractor wants to post any signage it shall meet a minimum requirement of VA s policy and hand-written signs shall not be allowed or posted. (related to social distancing) Signage will require approval from COR and Contracting Officer to ensure it meets expectations. Page 10 in PWS - Contractor shall be required to provide professional signage for screening staff operation as outlined in the PWS. The VA will have the final decision on all signage being posted. Signage for hours of door screening operation and number to call for concerns or questions will need approval. VA will provide social distancing information related to CDC and VHA requirements, this is separate from signage the contractor will need to put in place for communicating hours of operation, and phone number, etc.

Page 10, last para - Can the seven-day requirement be changed to 10 workdays? Seven days is not enough time to confirm acceptance, run background checks and do all the initial onboarding tasks required. 7-10 workdays are acceptable

Page 11, Para 5 - can this requirement be deleted? It seems this is an unnecessary administrative burden. This contract has nothing to do with outpatient escorts.

Outpatient Escort staff assist in transporting potential COVID patients to the location that the VA has designated as a COVID testing area located in Dallas, Bonham and FWOPC and help getting patients to the appropriate area to be tested while officially escorting them. They are located at the entry doors to work with the door screening staff. Communication is a must and an expectation that they will work with and communicate with outpatient escort staff as outlined by the VA and any other VHA staff such as VA police, EMPO and safety to meet all elements for VHA guidelines related to screening and taking care of our Veterans appropriately and in a safe manner. If this is considered an administrative burden and unnecessary, then an offeror may not have the necessary experience in a health care setting or lacks an understanding that patients will be required to be transported and handed off without leaving the custody of a door screener, escort or VHA staff member. Outpatient Escort staff also assist at the main entrances with getting patients out of vehicles and off the shuttles and getting them transported to their appointments. It is a concern of the government if an offeror deems communication among staff and other contractors as a burden. This requirement will NOT be deleted.

Page 11, Qualifications - Para 2. "responsible for providing a facility orientation to all staff, offer a training program on security, patient privacy, safety, emergency procedures, accidents/injuries and communication with Medical Center staff."  can the contract staff utilize TMS training as much as possible to ensure consistent training? We will provide VA information, however a qualified company providing similar services should have these general elements already in their training and should not solely depend on TMS as a guide to meet the expectation. We ll provide knowledge experts to provide a VA orientation regarding VA side of expectations related to safety, police, infection control and privacy.

Page 12, para 2 - "will ask verbal screening questions"  What verbal questions are you wanting us to ask? The government will provide the questions.

Page 13, para 2 - Can we have access to the VA SOP for this requirement as a model for the contractor version? There is no VA SOP in place as a model for a contractor.

Page 14, Para 1 - what do you mean by character and physical capabilities of each employee? Background checks, experience, knowledge, ability to perform the physical requirements of the job, proper training, and education to meet expectations.

Page 14, para 2 - Delete. We do not use vehicles in this requirement. (Modified)

Page 14, Proposed Plan. Please change 15 days to 30 days. 15 days to too short to roll out this program to eight locations. This requirement is in support of National Emergency declared by the President Trump on March 13, 2020 concerning Novel Coronavirus Disease (COVID-19) Outbreak. Issued under authority of the Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. 5121-5207 (the "Stafford Act ). This emergency determination authorizes federal assistance to supplement State and local response efforts & meets. This roll out days will remain.

Page 15, Quality Assurance. "The Contractor shall provide adequate on-site supervision at all locations, at all times in order to achieve quality assurance and to handle all customer service concerns." Refer to PWS Questions 3 above. Dallas, Bonham and FWOPC should have supervisors on station the other locations should have a supervisor to report to at the other locations that can handle issues and address concerns immediately.

Page 17, Government Responsibilities. "The participating VA Medical Center shall provide orientation and training on VA policies and procedures relating to security, patient privacy, safety, emergency procedures, accidents/injuries and communication with VA staff." Does this orientation and training meet the requirements outlined in page 5 - Training/Licenses/Qualifications? We will provide VA information, however an experienced company providing similar services should have these general elements already in their training and should not solely depend on TMS as a guide to meet the expectation. We ll provide knowledge experts to provide a VA orientation regarding VA side of expectations related to safety, police, infection control and privacy.

This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only Solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 36C25720Q0943 is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular. SET-ASIDE: This requirement is a 100% Total Small Business set aside. In order to be eligible for award an offeror must be small for the applicable NAICS code at the time of the quote submission and at the time of award. Only qualified offerors may submit bids.

NAICS Code: 561320 and Size Standard is $30M.

Introduction: The Government intends to award a firm fixed price contract based on this solicitation.

Description of Services: The Contractor shall be required to provide door screening services at the VA North Texas Health Care System (VANTHCS) locations in accordance with the Performance Work Statement.

Place(s) of Performance:

Dallas VA Medical Center

4500 South Lancaster Road

Dallas, Texas 75216

Fort Worth VA Outpatient Clinic (FWOPC)

2201 SE Loop 820

Fort Worth, TX 76119

Sam Rayburn Memorial Veterans Center (SRMVC)

1201 E. 9th St.

Bonham, TX 75418

Plano VA Clinic

3804 W. 15th Street

Plano, TX 75075

Tyler VA Clinic

7916 S. Broadway Avenue

Tyler, TX 75703

Polk VA Clinic

4243 S Polk St.

Dallas, TX 75224

Grand Prairie VA Clinic

2737 Sherman Street

Grand Prairie, TX 75051

Garland VA Medical Center

2300 Marie Curie Drive

Garland, TX 75042

Type of Contract: A Firm Fixed Price

Period of Performance: August 1, 2020 July 31, 2021

The following clauses and provisions apply to this solicitation:

52.209-5, Certification Regarding Responsibility Matters

52.212-3, Offeror Representations and Certifications-Commercial Items

52.212-4, Contract Terms and Conditions-Commercial Items

52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items

52.217-8, Option to Extend Services

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days.

(End of Clause)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by using the prices offered for the last option period to determine the price for a 6-month option period, which will be added to the base and other option years to arrive at the total price. Evaluation of options will not obligate the Government to exercise the option(s).

(End of Addendum)

52.203-17 Contractor Employee Whistleblower Rights and Requirements to Inform Employees of Whistleblower Right

52.203-99 Prohibition of Contracting with Entities That Require Certain Internal Confidentiality Agreements

52.219-8, Utilization of Small Business Concerns (OCT 2014) (15 U.S.C. 637(d)(2) and (3).

52.222-3, Convict Labor

52.222-41, Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67)

52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67)

52.222-43, Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (Multiple Year and Option Contracts) (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67)

52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015)

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving

52.228-5 Insurance-Work on a Government Installation (JAN 1997)

52.232-33, Payment by Electronic Funds Transfer-System for Award Management

52.237-3 Continuity of Services (JAN 1991)

52.232-39, Unenforceability of Unauthorized Obligations (In the FAR https://www.acquisition.gov/far/html/52_232.html#wp1160005)

52.233-3, Protest after Award (In the FAR https://www.acquisition.gov/far/html/52_233_240.html)

852.203-70, Commercial Advertising (JAN 2008)

852.232-72, Electronic Submission of Payment Requests

852.237-70, Contractor Responsibilities

852.273-70, Late Offers (Jan 2003)

52.252-1, Solicitation Provisions Incorporated by Reference:

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es).

52.252-2, Clauses Incorporated by Reference:

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es). Full text can be obtained at http://www.acquisition.gov/far/index.html

52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (MAR 2020) ALTERNATE I (MAR 2020)

(a) Definition. "Small business concern," as used in this clause, means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the size standards in this solicitation.

(b) Applicability. This clause applies only to

(1) Contracts that have been totally set aside for small business concerns; and

(2) Orders set aside for small business concerns under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F).

(c) General.

(1) Offers are solicited only from small business concerns and Federal Prison Industries, Inc. (FPI). Offers received from concerns that are not small business concerns or FPI shall be considered nonresponsive and will be rejected.

(2) Any award resulting from this solicitation will be made to either a small business concern or FPI.

(End of Clause)

VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes FAR 52.219-6, Notice of Total Small Business Set-Aside and FAR 52.219-14 Limitations on Subcontracting (MAR 2020).

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Clause)

52.233-2 SERVICE OF PROTEST (SEP 2006)

Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Hand-Carried Address:

Department of Veterans Affairs

Network Contracting Office (NCO 17)

NCO 17 RPO West

124 E. Hwy 67

Duncanville, Texas 75137

Mailing Address:

Department of Veterans Affairs

Network Contracting Office (NCO 17)

NCO 17 RPO West

124 E. Hwy 67

Duncanville, Texas 75137

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (OCT 2018)

(a) Any protest filed by an interested party shall

(1) Include the name, address, fax number, email and telephone number of the protester;

(2) Identify the solicitation and/or contract number;

(3) Include an original signed by the protester or the protester s representative and at least one copy;

(4) Set forth a detailed statement of the legal and factual grounds of the protest, including a description of resulting prejudice to the protester, and provide copies of relevant documents;

(5) Specifically request a ruling of the individual upon whom the protest is served;

(6) State the form of relief requested; and

(7) Provide all information establishing the timeliness of the protest.

(b) Failure to comply with the above may result in dismissal of the protest without further consideration.

(c) Bidders/offerors and Contracting Officers are encouraged to use alternative dispute resolution (ADR) procedures to resolve protests at any stage in the protest process. If ADR is used, the Department of Veterans Affairs will not furnish any documentation in an ADR proceeding beyond what is allowed by the Federal Acquisition Regulation.

(End of Provision)

VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

(a) As an alternative to filing a protest with the Contracting Officer, an interested party may file a protest by mail or electronically with: Executive Director, Office of Acquisition and Logistics, Risk Management and Compliance Service (003A2C), Department of Veterans Affairs, 810 Vermont Avenue NW, Washington, DC 20420 or Email: EDProtests@va.gov.

(b) The protest will not be considered if the interested party has a protest on the same or similar issue(s) pending with the Contracting Officer.

(End of Provision)

PLEASE NOTE: The correct mailing information for filing alternate protests is as follows:

Deputy Assistant Secretary for Acquisition and Logistics,

Risk Management Team, Department of Veterans Affairs

810 Vermont Avenue, N.W.

Washington, DC 20420

Or for solicitations issued by the Office of Construction and Facilities Management:

Director, Office of Construction and Facilities Management

811 Vermont Avenue, N.W.

Washington, DC 20420

REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE SYSTEM (CPARS):

As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts that exceed $100,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, the Contractor Performance System (CPARS), which is maintained by the National Institutes of Health (NIH). The CPS database information is shared with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies.

Each contractor whose contract award is estimated to exceed $100,000.00 is required to register with the NIH CPS database at the following web address: http://www.cpars.gov/

Training and help in registering can be obtained by contacting the point of contact information listed at this website and the hyper-link for training or by phone at 207-438-1690.

For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPS to the contractor s designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

The Duncan Hunter National Defense Authorization Act of 2009 (Public Law 110-417) was enacted on October 14, 2008. Section 872 of this Act required the development and maintenance of an information system that contains specific information on the integrity and performance of covered Federal agency contractors and grantees. The Federal Awardees Performance and Integrity Information System (FAPIIS) were developed to address these requirements. FAPIIS is a distinct application that is accessed through the Past Performance Information System (PPIRS) and is available to federal acquisition professionals for their use in award and responsibility determinations. FAPIIS provides users access to integrity and performance information from the FAPIIS reporting module in the Contractor Performance Assessment Reporting System (CPARS), proceedings information from the Central Contractor Registration (CCR) database, and suspension/disbarment information from the Excluded Parties List system (EPLS).

SUBMISSION OF QUOTE (FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS):

The Offeror shall submit their quote on company letterhead and shall include unit price, overall total price, name, address, and telephone number of the offeror, firm's DUNS# and ORCA document in SAM at www.sam.gov. Complete copy of 52.212-3 Offerors Representations and Certifications- Commercial Items, and ORCA document.

The Offeror shall provide sufficient evidence that they possess adequate resources, capability, experience, responsibility and integrity to meet the technical capabilities to comply with the requirements of the resulting contract.

The Offeror shall be registered in SAM.gov prior to contract award.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The offeror shall meet the limitation in subcontracting clause. The subcontract vendor must be similarly situated in the same.

The offeror shall outline how they will be in agreeance/compliance with the limitations on subcontracting requirements in 13 CFR §125.6. Any quotes using subcontractors or teaming partners to perform any part of the work must show the subcontractor or teaming partner to be similarly situated as the prime. A similarly situated subcontractors or teaming partners is a company who has the same size standard and NAICS code as the prime offeror/vendor.

Similarly situated entity is a subcontractor that has the same small business program status as the prime contractor. This means that: For a HUBZone requirement, a subcontractor that is a qualified HUBZone small business concern; for a small business set-aside, partial set-aside, or reserve a subcontractor that is a small business concern; for a SDVO small business requirement, a subcontractor that is a self-certified SDVO SBC; for an 8(a) requirement, a subcontractor that is an 8(a) certified Program Participant; for a WOSB or EDWOSB contract, a subcontractor that has complied with the requirements of part 127. In addition to sharing the same small business program status as the prime contractor, a similarly situated entity must also be small for the NAICS code that the prime contractor assigned to the subcontract the subcontractor will perform.

The Offeror s quote shall be submitted electronically by the date and time indicated in the solicitation.

The Offeror s quote shall consist of five (5) volumes:Â I Technical Approach, II Relevant or Prior Experience, III Resumes of Key Personnel, IV Price, V Solicitation, Offer, and Certs/Reps. The use of hyperlinks or embedded attachments in is prohibited.Â

The Offeror s responses shall be submitted in accordance with the following instructions:

Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and solicitation number and volume part and page number in the header and/or footer.Â

All files will be submitted as either a Microsoft Word 2010 (.doc), a Microsoft Excel (.XLS) file, or an Acrobat (PDF) file or compatible as indicated in the table. Page size shall be no greater than 8 1/2" x 11" with printing on one side, only. The top, bottom, left and right margins shall be a minimum of one inch (1 ) each. Font size shall be no smaller than 12-point. Arial or Times New Roman fonts are required. Characters shall be set at no less than normal spacing and 100% scale. Tables and illustrations may use a reduced font size not less than 8-point and may be landscape. Line spacing shall be set at no less than single space. Each paragraph shall be separated by at least one blank line. Page numbers, company logos, and headers and footers may be within the page margins ONLY and are not bound by the 12-point font requirement. Footnotes to text shall not be used. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below. Pages in violation of these instructions, either by exceeding the margin, font, printing, or spacing restrictions or by exceeding the total page limit for a particular volume, will not be evaluated. Pages not evaluated due to violation of the margin, font or spacing restrictions will not count against the page limitations. The page count will be determined by counting the pages in the order they come up in the print layout view.

Content Requirements. All information shall be confined to the appropriate file. The Offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.Â

EVALUATIONS:

Evaluation of quotes will be conducted using Simplified Acquisition Procedures in accordance with FAR 13.106-2 Evaluation of Quotes.

Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process.

Offeror quotes shall be evaluated under FAR 13.106-2(b)(3) Comparative Evaluation. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation.

The Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory.

The Government will issue a contract to the responsible offeror whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The Government shall award a contract resulting from this solicitation. The following factors shall be used to evaluate offers:Â

Technical Approach: The Government will evaluate how the offeror s approach meets the requirements in accordance with the solicitation and Performance Work Statement and indicates a thorough approach and understanding of the requirements.

Relevant or Prior Experience: The Government will evaluate the offeror's organizational experience on the basis of its breadth, its depth, and its relevance to the work that will be required under the prospective contract. The Government may consider information from individual references.

Price: The Government will evaluate the offeror s price proposal to determine a Total Evaluated Price. The Total Evaluated Price shall include all CLINs as outlined in the Price Cost Schedule.

The overall relative importance of the non-price evaluation factors is as follows:

The Technical Approach Factor is more important than the Relevant or Prior Experience Factor. All evaluation factors other than price, when combined, are significantly more important than Price. Price will be evaluated separately.

Responses should contain your best terms, conditions.

Offerors shall complete and submit with their quotation the Prevailing Wage Certification and Quoter Self Performance Worksheet in order to be in compliance with the requirements of the solicitation.

TECHNICAL QUESTIONS: So that the Government may respond to all questions timely and in an appropriate format, questions must be submitted no later than by Wednesday, July 1, 2020 at 9:00am CST and will be answered by amendment to the solicitation. Telephonic inquiries will not be accepted. All technical questions shall be submitted via e-mail to Victoria.Rone3@va.gov. The subject line must specify 36C25720Q0943 COVID Door Screener Questions. Questions received after this date will not be answered.

QUOTE SUBMISSION DEADLINE: Quotes must be received no later than Friday, July 10, 2020 at 10:00am CST. Email your quote to Victoria.Rone3@va.gov. The subject line must specify 36C25720Q0943 COVID Door Screener. There will be no automated email notification of receipt of quotes. All quotes received without requested documentation will not be considered. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

SITE VISIT: A site visit will not be scheduled for this acquisition due to the current National Emergency concerning the Novel Coronavirus Disease (COVID-19) Outbreak. Offerors are free to visit any of the locations on their own.

WAGE DETERMINATION: These services outlined in the Performance Work Statement are subject to the Service Contract Act. The DOL Wage Determination for all locations is available at https://wdolhome.sam.gov/. Please note it is the contractor s responsibility to obtain and evaluate each wage determination locality.

QUOTE/OFFER SHOULD BE BROKEN DOWN AS FOLLOWS:

PRICE/COST SCHEDULE

CLIN:

DESCRIPTION:

ESTIMATED

QUANTITY:

UNIT:

UNIT

PRICE:

TOTAL PRICE:

0001

COVID Door Screeners

(Dallas)

35 Employees

1 YEAR

$______

$______

0002

COVID Door Screeners

(Bonham)

30 Employees

1 YEAR

$______

$______

0003

COVID Door Screeners

(Fort Worth)

3 Employees

1 YEAR

$______

$______

0004

COVID Door Screeners

(Polk)

1 Employee

1 YEAR

$______

$______

0005

COVID Door Screeners

(Grand Prairie)

2 Employees

1 YEAR

$______

$______

0006

COVID Door Screeners

(Plano)

2 Employees

1 YEAR

$______

$______

0007

COVID Door Screeners

(Tyler)

2 Employees

1 YEAR

$______

$______

0008

COVID Door Screeners

(Garland

2 Employees

1 YEAR

$______

$______

TOTAL:

$______