R430--Burglary Monitoring Alarm and Fire Monitoring Alarm with Preventive Maintenance Service

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type:

Combined Solicitation/Synopsis

Solicitation Number:

36C25721Q1093

Posted Date:

07/01/2021

Original Response Date:

07/19/2021

Current Response Date:

07/19/2021

Product or Service Code:

R430

Set Aside:

Service-Disabled Veteran Owned Small Business

NAICS Code:

561621

Contracting Office Address

NCO 17 Contracting Office

Department of Veterans Affairs

Audie L. Murphy VAMC

5441 Babcock Rd

San Antonio, TX 78240

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-05.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561621 Security Systems Services (except Locksmiths), with a small business size standard of $22.0M.

The Engineering Service Department for the VA Texas Valley Coastal Bend Health Care System, located at 2601 Veterans Drive, Harlingen, TX 78550 is seeking Burglary Monitoring Alarm and Fire Monitoring Alarm w/ Preventive Maintenance Service. This requirement is for a base plus 4 option years. All interested companies shall provide offer(s) for the base plus 4 option year period of performance in accordance with the attached Schedule and Statement of Work

SEE ATTACHED: PRICE/ COST SCHEDULE

SEE ATTACHED: STATEMENT OF WORK

SEE ATTACHED: SITE VISIT INFORMATION

Place of Performance

Address:

Department of Veterans Affairs

VA Texas Valley Coastal Bend Health Care System

2601 Veterans Drive

Harlingen, Texas

Postal Code:

78550

Country:

UNITED STATES

Award shall be made to the offeror whose quotation offers the best value to the government, considering technical acceptability and price. The government will evaluate information based on a comparative analysis of the following evaluation criteria:

To be considered technically acceptable for award each offeror must provide with their submitted quote/offer:

Current state issued certification and licenses for alarm systems.

Vendor shall provide a supporting documents of how they will meet or exceed requirements as outlined in the Statement of Work.

Documentation that confirms the company is registered and is the required socio-economic category in the System for Award Management (SAM). Service-Disabled Veteran-Owned Small Business (SDVOSB) offerors must be verified by the Department of Veterans Affairs Center for Verification and Evaluation (CVE) at the time of submission of proposal. Failure to be verified will result in the offeror s proposal to be deemed non-responsive.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Items October 2018

FAR 52.212-3, Offerors Representations and Certifications Commercial Items December 2019

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Items October 2018

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders January 2020

52.217-5, Evaluation of Options July 1990, Except when it is determined in accordance with FAR 17.206(b) not to be in the Government s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

52.217-8, Option to Extend Services November 1999, The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 calendar days.

Addendum to 52.217-8, For purposes of award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be those rates in effect under the contract each time an option is exercised under this clause. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other, and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

52.217-9, Option to Extend the Term of the Contract (Mar 2000), a) The Government may extend the term of this contract by written notice to the Contractor within 60 days; provided that the Government gives the Contractor a preliminary written notice.

of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

     (b)If the Government exercises this option, the extended contract shall be considered to include this option clause.

     (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

The following subparagraphs of FAR 52.212-5 are applicable: 52.204 10, 52.209-6, 52.219-6, 52.219-27, 52.219-28, 52.219-28, 52.222-3, 52.222-26, 52.222.35, 52.222-36, 52.222-37, 52.222-41, 2.222-42, 52.222-43, 52.222-55, 52.223-18, 52.225-1, 52.225-13, 52.232-33, and 52.232-34.

All offerors shall submit the following: Price/ cost schedule, current copy of licenses and certificates, and Documentation that confirms the company is registered and is the required socio-economic category in the System for Award Management (SAM). Service-Disabled Veteran-Owned Small Business (SDVOSB) offerors must be verified by the Department of Veterans Affairs Center for Verification and Evaluation (CVE) at the time of submission of proposal. Submitted offers shall not exceed 15 single-sided pages and any pages beyond this amount will be removed and not evaluated. Files should be sent in PDF format and no larger than 10MB or they may be automatically rejected by the server. The Government is not responsible for rejected e-mails that exceed the e-mail capacity.

All quotations submit shall include the Solicitation Number and Title in the subject line of the email.

This is an open-market combined synopsis/solicitation for services as defined herein.  The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:

Quote shall list exception(s) and rationale for the exception(s).

Submission shall be received no later than 2:00pm (CST) on July 19, 2021. Offerors must be submitted via email to the Contract Officer (CO), Samuel Smith at Samuel.smith8@va.gov. ONLY ELECTRONIC MAIL (EMAIL) OFFERS WILL BE ACCEPTED. Hand deliveries or facsimile will not be accepted. Telephone responses will NOT be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail no later than July 12, 2021 at 11:00 am (CST) to Samuel Smith, Contract Officer (CO) at Samuel.smith8@va.gov. No questions received after this date will be answered. Telephone or faxed questions will not be answered. ONLY ELECTRONIC MAIL (EMAIL) QUESTIONS WILL BE ANSWERED. The solicitation number must be identified on all submitted questions. Statements expressing opinions, sentiments, or conjectures are not considered valid inquiries and will not receive a response

Point of Contact

Samuel Smith

Contract Specialist, NCO 17

Contracting Officer

South Texas Veterans Health Care System (STVHCS)

Department of Veterans Affairs

5441 Babcock Rd.

San Antonio, TX 78240

(210) 694-6303

BASIS FOR AWARD

This is a competitive best value selection in which competing offerors' past performance, technical acceptability and price will be evaluated to determine who represents the greatest benefit to the Government at a price that can be determined fair and reasonable. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement or inability to perform or provide all services requested shall result in an offer being determined technically unacceptable. The evaluation process shall proceed as follows:

A. Following receipt of quotes, the Government will perform a comparative analysis of the services quoted. The Government will compare quotes to one another to select the service that best benefits the Government in fulfilling the requirement. The evaluation of Government requirements outlined in this Request for Quote will determine suitability.

B. The Government will evaluate the offerors submitted recent and relevant past performance that is consistent with what is being requested in the Statement of Work. The Government may also utilize other sources of past performance if needed.

C. For Technical acceptability, the Contractor shall attest as being able to provide fully trained, experienced, professionals who are able to perform all general duties, functions and activities as required within the Statement of Work.

D. Prices will be evaluated for reasonableness. Unreasonable prices may be grounds for eliminating an offeror from competition.

E. For the purposes of the award of this requirement, the Government intends to evaluate the Option to Extend Services under FAR 52.217-8 as follows:

The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price of all offers relative to each other will not affect the ranking of offers based on price, unless, after reviewing the offers, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

F. For the purposes of the award of this requirement, the Government intends to evaluate the Option to Extend the Term of the Contract under FAR 52.217-9 as follows:

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options shall not obligate the Government to exercise the option(s).

G. The Government intends to award one contract without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest.