R428--FY25: Respirator Fit and Testing Training Services at VACHS
Closed Solicitation Posted
- Solicitation number
- 36C24825Q0168
- Agency
-
Veterans Integrated Service Network 8
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 541690 Other Scientific and Technical Consulting Services
- Place of performance
- VA Caribbean Healthcare System (Vachs) San Juan, Puerto Rico 00921, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8 is seeking Respirator Fit Testing and Training Services at their Caribbean Healthcare System facilities. The solicitation requires a contractor to provide monthly fit testing and training for approximately 2,500 employees across multiple locations in Puerto Rico and the U.S. Virgin Islands. Services include conducting quantitative and qualitative respirator fit testing for disposable and elastomeric respirators, along with annual training on proper respirator use, maintenance, and safety protocols. The evaluation will be conducted under Simplified Acquisition Procedures, with a comparative assessment of quotes based on Technical, Price, and Past Performance factors. Key submission deadlines include January 7, 2025, at 12:00 PM EST for questions and January 14, 2025, at 1:00 PM EST for quote submissions.
This contract is designated as a total small business set-aside under NAICS code 541690 with a $19.0 million size standard. The period of performance spans one base year with four additional option years, totaling five potential years of service. Contractors must have OSHA Authorized Trainer certification, complete the OSHA Respiratory Protection Course, and demonstrate 5 years of relevant experience with bilingual (English/Spanish) staff capabilities. The work will be performed primarily at 10 C. Casia in San Juan, Puerto Rico, with services required at various VA facilities including locations in Utuado, Comerio, Arecibo, Guayama, Ceiba, Vieques, Saint Croix, and Saint Thomas. The solicitation requires 16 hours of weekly fit testing services and 8 additional biannual hours for outpatient and satellite clinics, with approximately 95% of testing to be qualitative.
Notice text
2 versions
Update #2 · Latest ·
The purpose of this amendment is to provide responses to questions made during the question-and-answer period.
As of January 07, 2025, question and answer period has ended as of 12:00 PM EST. Questions will no longer be entertained. Please submit quotes to Contract Specialist Eunice Bones at eunice.bones@va.gov and Contracting Officer Aurea Gonzalez at aurea.gonzalez@va.gov by January 14, 2025, at 13:00 PM EST.
Quote/Offer due date remains unchanged.
All other areas of solicitation remain unchanged.
RESPONSE TO VENDORS QUESTIONS
QUESTION: Refers to Performance Work Statement
Q1. In section 2.1 it states: Contractor shall provide services to conduct the quantitative and qualitative fit testing of any of the following types of respirators in compliance with all applicable regulations including but not limited to 29 CFR 1910.134, OSHA Respirator Standard: disposable particulate respirators (i.e. N95 filtering face piece) and elastomeric half-face and full-face respirators. All respirators to conduct the fit testing and fit testing kits will be supplied by the VACHS.
A. Since most respirators utilized in healthcare setting are N95 masks, does the VACHS desire to have quantitative fit testing completed and qualitative fit testing completed for all respirators? If so, what are the ratios between the two types of testing methods?
ANSWER (Q1-A): Fit testing is to be performed IAW approved OSHA accepted protocols as detailed in 1910.134. For the most part, over 95% of the fit testing completed at the facility are qualitative.
B. All fit testing kits will be supplied by the VACHS; will this include the quantitative fit testing equipment/machines (i..e., PortaCount, AccuFIT, etc.)?
ANSWER (Q1-B): Qualitative fit testing kits will be supplied by VA Caribbean Healthcare System (VACHS). Quantitative fit testing calibrated equipment will be available upon request and will be supplied by VACHS.
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
The solicitation is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-02, effective on January 03, 2025.
This solicitation is set-aside Small Business. The associated North American Industrial Classification System (NAICS) code for this procurement is 541690, Other Scientific and Technical Consulting Services, with a size standard of $19.0 Million. The Product Service Code (PSC) is R428, support- professional: industrial hygienics.
The Department of Veterans Affairs, Network Contracting Office (NCO) 8 in San Juan, has a requirement for Respirator Fit Testing and Training Services throughout their facilities, in accordance with the terms and requirements herein. See attached Performance Work Statement (PWS) for locations.
A Price/Cost schedule containing the contract line items, description, unit of issuance and quantities (including option periods) is attached. Detailed specifications and requirements are provided in the attached PWS and associated documents. Emphasis is made on the Addendum to FAR 52.212-1, Instructions to Offerors. Detailed instructions regarding this RFQ can be found in this addendum. The addendum can be found in document titled Attachment C - Clauses and Provisions and Attachment D - Evaluation and Basis for Award .
The contract period of performance The period of performance will be for one (1) base year of twelve consecutive months of service, with four (4) option periods. In addition, FAR Clause 52.217-8, Option to Extend Services, is incorporated into this requirement. See Addendum to FAR 52.212-1, Instruction to Offerors, for further details.
The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far
The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (Sep 2023) Addenda to this provision is applicable.
FAR 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services (May 2024)
The provision at 52.212-2, Evaluation -- Commercial Items, is not applicable to this acquisition. Evaluation and basis for award is contained in the addendum to 52.212-1.
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR Part 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. Options will be evaluated at time of award.
The award will be made to the response most advantageous to the Government. Responses should contain your best terms and conditions.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Questions regarding this acquisition shall be submitted as a word document via email to Contract Specialist, Eunice Bones at eunice.bones@va.gov with Cc to Contracting Officer Aurea Gonzalez at aurea.gonzalez@va.gov no later than January 07, 2025 at 12:00 PM EST.
Submission of your response shall be received not later than January 14, 2025, at 1:00 PM EST to Contract Specialist, Eunice Bones at eunice.bones@va.gov with Cc to Contracting Officer Aurea Gonzalez at aurea.gonzalez@va.gov
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Points of Contact listed above, telephone inquiries will not be accepted.
Files
| File | Type | Posted |
|---|---|---|
| 36C24825Q0168_2.docx | DOCX document | |
| Attachment E - Wage Determination .pdf | ||
| Attachment D - Evaluation and Basis for Award.pdf | ||
| Attachment B - Price_Cost Schedule.pdf | ||
| 36C24825Q0168_1.docx | DOCX document | |
| Attachment C - Clauses and Provisions.pdf | ||
| Attachment A - Performance Work Statement.pdf |
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