Attachment D - Evaluation and Basis for Award.pdf

ATTACHMENT D - EVALUATION CRITERIA AND BASIS FOR AWARD

1. This acquisition will be solicited, evaluated and awarded following the procedures of Federal

Acquisition Regulation (FAR) Part 12 and 13, Subparts 12.6, 13.106.

2. This solicitation is set-aside for small business concerns. If award cannot be made, the solicitation will be cancelled, and the requirement resolicited.

3. Once one quotation/offer is found acceptable, a direct comparison of the quotation/offer will be performed in a uniform and fair manner side by side to the remaining ones, rejecting those that are unacceptable, and choosing the “best” one.

4. Award will be made based on price and other non-price factors, using comparative evaluation of quotes in accordance with FAR Part 13 procedures, awarding to the responsible Quoter whose quote, conforming to the solicitation, and which is most advantageous to the Government.

5. Therefore, the Government reserves the right to select a response that provides benefit to the

Government that exceeds the minimum but is not required to do so. Responses may exceed the requirements, but the government is not requesting or accepting alternate quotes; each response must respond to the solicitation requirement.

6. The Evaluation factors for this Request for Quote (RFQ) solicitation are: Technical, Price and Past

Performance. The Government wants assurance that the selected quoter is compliant with applicable rules and regulations and will provide quality services in a timely manner. In that regard, the quoter must demonstrate that meet or exceed the solicitation stated requirements.

The following items must be submitted for evaluation:

Solicitation Volume 1 (PRICING) Content: Submit one copy each.

1. Quote - Price will be evaluated to determine price reasonableness and must include pricing breakdown:

a. Total contract value for base and each option year.

b. Cost per test and training for each employee.

c Factors influencing price differences between locations (e.g., local labor costs, transportation, mileage, travel expenses, etc.)

The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend

Services, which applies to this solicitation. Evaluation of options does not obligate the Government to exercise them.

2. Signed Amendment(s) (SF 30 – if applicable) OR completed ACKNOWLEDGEMENT OF

AMENDMENTS.

3. Completed Section Attachment B – Price and Cost Schedule

4. Quoter shall describe their firm’s ability to provide the products required in accordance with the

Performance Work Statement (PWS), see Attachment A – Performance Work Statement.

5. Quoter shall provide line items in the same format as Attachment B – Price and Cost Schedule.

6. Price will be evaluated to determine price reasonableness.

The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend

Services, which applies to this solicitation. Evaluation of options does not obligate the Government to exercise them.

VOLUME 2 (TECHNICAL INFORMATION): (Submit one copy each)

1. Vendor shall provide documents that demonstrate the capability to deliver comprehensive services such as quantitative and qualitative fit testing, training on respirator selection and maintenance, hazard assessments, and compliance with OSHA standards. See Attachment A – Performance Work Statement.

2. Vendor shall provide evidence of qualified and certified staff as per section 3. COMPETENCY AND

GENERAL REQUIREMENTS in Attachment A – Performance Work Statement.

4. Vendor shall provide written version of their respirator fit testing protocol along with the initial solicitation. This document should detail the specific procedures and methods that will be used for conducting respirator fit testing, ensuring that the Government understands the Contractor's approach to respiratory safety.

VOLUME 3 (PAST PERFORMANCE): (Submit one copy each)

1. A quoter past performance is important in determining its ability to successfully perform the services described in the PWS. The Government is interested in ensuring that the quoter has a successful history of recent and relevant past performance. In order to be considered relevant and recent, all references shall be similar in scope to the solicitation requirement, and services performed within the last five (5) years preceding the submission of this quote.

2. To be considered as relevant, reference shall document a service of similar scope and level complexity.

Relevancy in terms of scope and complexity can be established by providing a description of the contract performance.

For reference to be considered recent it shall be of services currently being provided or from within the las five (5) years:

a. Prospective contractors (quoter) shall submit three (3) recent and relevant references of past or current contract performance. References may include Federal, State, Local Government and/or private sector.

Each reference shall include contract number, contract amount, period of performance, agency and/or company name, point of contact with name, telephone number and email address.

b. Past Performance will be evaluated to assess its relative merit with respect to the solicitation requirements. Evaluation will be based on current and past performance information furnished by the quoter, as well as information from available sources such as other government agencies, suppliers, etc.

3. Past Performance information to be considered includes:

a. Timeliness: Met or exceeded the contract schedule of services.

b. Quality of Product or Services: Quoter’s ability to comply with the contract requirements, effectiveness of its quality control system, field associated quality control problems and corrective action taken.

c. Customer Satisfaction: Satisfaction of prior customers and end users. This includes the willingness of prior customers to do business with the quoter again if given the choice.

4. In the case of a quoter without a record of relevant past performance or for whom information on past performance is not available, quoter will not be evaluated favorably or unfavorably on past performance.