R426--FY26 Services (Base+4) AlivePromo, Inc.

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 2 has published a Special Notice announcing its intent to award a sole source contract to AlivePromo, Inc. for digital signage services. The notice, designated as solicitation number 36C24225Q0993, pertains to a multi-year services contract (Base+4) for digital signage management systems at two VA Finger Lakes Healthcare System locations: the Canandaigua Building 2 Outpatient Clinic and Rochester Outpatient Clinic. The contract falls under NAICS Code 541519 (Other Computer Related Services) and PSC R426 (Support-Professional: Communications) with a small business standard of $34 million. This procurement is structured as an open market purchase order rather than a competitive solicitation. The VA Network Contracting Office 2 is the contracting entity responsible for this acquisition.

The primary objective of this procurement is to obtain a comprehensive web-based digital signage management system that will provide portfolio storage, scheduled promotional content display, sign monitoring capabilities, and wayfinding services for the specified VA healthcare facilities. Interested contractors must submit their responses by August 28, 2025, at 3:00 PM EST to be considered for this opportunity. While this is designated as a sole source procurement favoring AlivePromo, Inc., other firms that believe they can meet the stated requirements are permitted to submit written notice with supporting evidence demonstrating their capabilities before the deadline. The selected contractor will be required to provide a 90-day warranty covering materials, labor, and services, along with preventative maintenance to be performed within 60 days of the service agreement or within 12 months of the last maintenance cycle. The contract structure includes a base year plus four option years, indicating the VA's intent to establish a long-term service relationship for ongoing digital signage operations and maintenance.