36C24225Q0993 - Intent to Sole Source - AlivePromo.pdf
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- Attached to
- R426--FY26 Services (Base+4) AlivePromo, Inc.
- Solicitation number
- 36C24225Q0993
About this file
This Special Notice is a sole source procurement document from the Department of Veterans Affairs (VA) Network Contracting Office 2 (NCO 2) intending to award an open market purchase order to AlivePromo, Inc. for digital signage services at two VA Finger Lakes Healthcare System locations: the Canandaigua Building 2 Outpatient Clinic and Rochester Outpatient Clinic. The service requirement includes a web-based system for managing digital signs, providing portfolio storage, scheduled promotional play, and sign monitoring for wayfinding.
The solicitation number is 36C24225Q0993, with responses due on 08/28/2025 at 3:00pm EST. The contract is classified under NAICS Code 541519 (Other Computer Related Services) with a product service code R426, and a small business standard of $34 million. The vendor will provide a 90-day warranty on materials, labor, and services, with preventative maintenance to be performed within 60 days of the service agreement or within 12 months of the last preventative maintenance. While this is not a competitive quote solicitation, firms believing they can meet the requirements may submit written notice with supporting evidence before the response deadline.
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Text version
Special Notice
*= Required Field Special Notice
SUBJECT* FY26 Services (Base+4) AlivePromo, Inc.
GENERAL INFORMATION
CONTRACTING OFFICE’S ZIP CODE* 14227
SOLICITATION NUMBER* 36C24225Q0993
RESPONSE DATE/TIME/ZONE 08-27-2025 15:00 EASTERN TIME, NEW YORK, USA
ARCHIVE 90 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS N
PRODUCT SERVICE CODE* R426
NAICS CODE* 541519
CONTRACTING OFFICE ADDRESS Department of Veterans Affairs
Network Contracting Office (NCO) 2 2875 Union Road Suite 3500 Cheektowaga NY 14227
POINT OF CONTACT*
Contract Specialist Jamie Boyar jamie.boyar@va.gov
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
NOTICE OF INTENT TO SOLE SOURCE – Department of Veteran Affairs (VA) Network Contracting Office 2 (NCO 2) intends to award a sole source open market purchase order to AlivePromo, Inc., 2605 Fernbrook LN N STE C Minneapolis, MN 55447 – 4747 for digital signage at the VA Finger Lakes Healthcare System, the Canandaigua Building 2 Outpatient Clinic located at 400 Fort Hill Avenue Canandaigua, NY 14456 and Rochester Outpatient Clinic (ROPC) located at 260 Calkins Road Rochester, NY 14623. This service requirement shall include a maintained web-based system, provide portfolio storage of promotions, allow the management of signs and sign location information, allow scheduled promotional play, and provide a means by which signs can be monitored for wayfinding and promotional play. Vendor will provide a warranty on all materials, labor, and service to be free of defects in material or workmanship for ninety (90) days after the date provided. The preventative maintenance will be performed within sixty (60) days of this service agreement or within twelve (12) months of the last PM.
NAICS Codes 541519 – Other Computer Related Services and the classification code is R426 – Support – Professional: Communications with a Small Business Standard of $34 million. THIS IS NOT A NOTICE FOR COMPETITIVE QUOTES; however, any firm that believes it can meet the requirements above, may give written notice prior to the response due date and time.
Supporting evidence may be furnished in sufficient detail to demonstrate the ability to perform the requirements. Responses will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Government will proceed with the award. Responses are due on 08/28/2025 at 3:00pm EST. Responses shall be submitted via email to Contracting Specialist Jamie Boyar at jamie.boyar@va.gov. Telephone requests or inquiries shall not be accepted.
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