R425--Temporary Operations and Maintenance Staffing Services for Skilled Trades Louisville VA Medical Center, Kentucky

Title:Â Temporary Operations and Maintenance Staffing Services for Skilled Trades Louisville VA Medical Center, Kentucky

Agency:Â Department of Veterans Affairs (VA)

Place of Performance:

New Louisville VA Medical Center, 4906 Brownsboro Road, Louisville, KY 40222

Robley Rex VA Medical Center, 800 Zorn Avenue, Louisville, KY 40206-1433

Other VA locations within the Louisville VAMC catchment area, as required

Description

The Department of Veterans Affairs is conducting market research to identify capable and qualified businesses that can provide temporary operations and maintenance staffing services for the Louisville VA Medical Center during facility activation, commissioning, and ongoing operations.

The anticipated requirement supports patient care, life-safety systems, and mission-essential healthcare infrastructure. The contractor would recruit, screen, employ, supervise, and provide qualified personnel to perform facility operations, maintenance, repair, inspection, testing, troubleshooting, commissioning support, and related work. Contractor personnel will not perform inherently governmental functions.

The anticipated period of performance is a 12-month base period with up to two 1-year option periods. This notice is issued solely for market-research and planning purposes and does not constitute a solicitation, request for proposal, or commitment by the Government to award a contract.

Anticipated Labor Categories and Estimated Staffing

The Government anticipates a need for the following labor categories. Quantities are estimates only and do not guarantee a minimum level of effort.

Labor Category

Estimated FTEs

Utility Systems Repairer-Operator (USRO)

8

Maintenance Mechanic (Multi-Trade)

4

Pipefitter / Plumber

3

HVAC Mechanic

4

Scope Highlights

Potential contractors must be able to provide personnel qualified to support commercial, institutional, industrial, or healthcare facility systems. Services may include preventive and corrective maintenance, utility plant operations, HVAC and refrigeration work, plumbing and pipefitting, general multi-trade maintenance, emergency response, and documentation of completed work in the Government s computerized maintenance management system.

Key requirements include:

Staffing personnel capable of supporting weekdays, evenings, nights, weekends, holidays, rotating shifts, emergency call-back, and, for USRO personnel, continuous 24-hour/7-day coverage as assigned.

Providing qualified candidates for routine staffing requirements within 10 business days and, when commercially reasonable, critical vacancies within 5 business days.

Replacing personnel within 10 business days unless otherwise approved; immediate removal may be required for safety, security, conduct, or performance reasons.

Providing all essential trade tools, testing equipment, uniforms, personal protective equipment, supervision, training, and labor-related costs within fully burdened labor rates.

Complying with applicable Federal, VA, OSHA, NFPA, infection-control, life-safety, Lockout/Tagout, and facility-specific requirements.

Minimum Personnel Qualifications

All proposed personnel must have relevant trade experience, qualifications, licenses, certifications, and demonstrated competency for the assigned labor category. Personnel must be able to communicate effectively in English; possess a valid REAL ID-compliant identification; complete VA background investigation requirements; obtain and maintain a Personal Identity Verification badge; and meet applicable VA occupational-health requirements.

Additional representative qualifications include:

USRO: At least 3 years of utility plant operations and maintenance experience, including systems such as boilers, chilled water plants, cooling towers, pumps, heat exchangers, domestic water, compressed air, and related controls. Healthcare experience is preferred.

HVAC Mechanic: EPA Section 608 Universal Certification and at least 3 years of commercial, industrial, institutional, or healthcare HVAC experience. Experience with AHUs, VAV systems, chillers, cooling towers, BAS/DDC controls, and refrigeration systems is required.

Pipefitter/Plumber: At least 3 years of relevant experience and journeyman-level pipefitting, plumbing, or mechanical-piping experience. Experience with domestic water, sanitary systems, steam, condensate, chilled water, heating hot water, and gas piping is required.

Maintenance Mechanic (Multi-Trade): At least 3 years of commercial, industrial, institutional, or healthcare maintenance experience and journeyman-level experience in building, industrial, or mechanical maintenance. Medical gas maintenance certification is preferred when medical-gas work is assigned.

Security, Training, and Compliance

Before assignment, contractor personnel will be subject to Government review and approval and must complete required documentation, background investigation and credentialing actions, VA New Employee Orientation, safety and infection-control training, and other required training. The contractor must maintain a drug-free workplace and ensure compliance with VA privacy, information-security, records-management, and occupational-health requirements.

Requested Capability Statement

Interested parties should submit a capability statement that addresses the firm s ability to perform this requirement. Include:

Business identification:Â Company name, UEI, CAGE code, business address, website, and primary point of contact.

Socioeconomic status:Â Identify all applicable SBA socioeconomic designations, including small business, SDVOSB, VOSB, 8(a), HUBZone, WOSB/EDWOSB, and small disadvantaged business status.

Relevant experience: Describe recent and relevant contracts providing temporary skilled-trades staffing or operations and maintenance support for healthcare, institutional, industrial, or similarly critical facilities. Include customer, contract number, period of performance, scope, labor categories, staffing levels, and contract value.

Recruiting and retention capacity:Â Describe the ability to recruit, screen, credential, onboard, and retain qualified USROs, HVAC mechanics, pipefitters/plumbers, and multi-trade maintenance mechanics in the Louisville, Kentucky labor market.

Response and replacement capability:Â Explain the firm s ability to meet the anticipated candidate-submission and personnel-replacement timeframes.

Compliance approach:Â Summarize processes for credential verification, licensing and certification tracking, background investigations, PIV credentialing, occupational-health compliance, training, PPE and tool management, electronic timekeeping, and monthly compliance reporting.

Pricing information:Â Provide nonbinding, fully burdened hourly labor-rate ranges for each anticipated labor category. Rates should account for wages, fringe benefits, taxes, insurance, overhead, profit, supervision, tools, PPE, training, overtime, holiday pay, shift differentials, and other labor-related costs.

Contracting approach:Â Identify whether the firm would perform as a prime contractor, use subcontractors, or both. If subcontractors are anticipated, identify their roles and relevant capabilities.

NAICS Code

The Government anticipates that an appropriate NAICS code may be 561320, Temporary Help Services, with a corresponding small-business size standard to be confirmed before any solicitation. Respondents may recommend a more appropriate NAICS code and provide supporting rationale.

Response Instructions

Submit capability statements electronically in PDF format. Responses should be concise and should not exceed 10 pages, excluding resumes and supporting certifications.

Response Due Date: November 09, 2026, No Later Than 1100 CST

Submission Email: scott.dickey@va.gov

Subject Line:Â Sources Sought Response Temporary O&M Skilled Trades Staffing Louisville VAMC

Disclaimer

This notice is for planning and market-research purposes only. It is not a solicitation, does not obligate the Government to issue a solicitation or award a contract, and does not authorize reimbursement of costs incurred in preparing a response. Any future solicitation, if issued, will be posted separately on SAM.gov.

Structure note:Â This version uses the standard SAM.gov sources-sought elements: purpose and disclaimer, requirement summary, anticipated staffing, capability questions, NAICS placeholder, and submission instructions. Bracketed fields should be completed by the contracting office before posting.

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